Att. 1. ACT_PWS_2022_Recompete_2SEP2021_Final.docx

ARTILLERY AND CHEMICAL TRAINING PROGRAM PERFORMANCE WORK STATEMENT

Baseline Version (V2.0)

Prepared by:

U. S. Army, Program Executive Office for Simulation, Training and Instrumentation (PEO STRI) PL TADSS Support Operations 12809 Science Dr.

Orlando, FL 32826

This Page Intentionally Left Blank Performance Work Statement- ACT W900KK-22-C--XXXX

22 JUL 2021

Table of Contents

Customer Funded Support………………………………………………………………………39

Appendices

Appendix D Appendix E Data Item Description (DID) References GFP Addendum to PWS

1. Scope This Performance Work Statement (PWS) defines the non-personal services required to support worldwide Life-Cycle Contractor Support (LCCS) for the Artillery and Chemical Training (ACT) program. The contractor shall provide required laborers, materials, consumables, tools and test equipment, supply support, maintenance and repair support, installation/de-installation, production, operation, transportation, relocation, engineering modification and development, necessary to maintain the Training Aids, Devices, Simulators and Simulations (TADSS) and the Material Support Package (MSP) in a fully operational condition throughout CONUS and OCONUS.

This effort will be a Single Award Indefinite Delivery/Indefinite Quantity (SA IDIQ), Firm-Fixed Price (FFP) with Cost Plus Fixed Fee (CPFF) and Cost No Fee contract. The FFP portion includes contractor laborers, the Program Management Office (PMO) requirements, Integrated Project Team (IPT), the Management Information System (MIS), and associated Phase-In costs, to include but not limited to the Government Furnished Products (GFP) Tracking System, and other required meetings and conferences. The CPFF portion includes materials, consumables, expendable and durable tools & test equipment, supply support, installation/de-installation, transportation, and shipping. Travel and Program Management Reviews (PMRs) will be on a cost no fee basis. The not to exceed (NTE) amounts for Travel, PMRs, Material Support Package (MSP), Spares and Shipping will be provided by the Government.

1.1. Supported TADSS

The following represent current TADSS categories being supported under this ACT PWS. TADSS may be added or removed during the Period of Performance (PoP) of this contract and will be handled with a contract modification.

1.1.1. Air Defense Artillery (ADA)

The ADA TADSS are used to train users in the operation and use of radar systems, employment and use of weapons, and the maintenance and repair of subject systems. These systems include: Improved Moving Target Simulator (IMTS), Counter Rocket Artillery Mortar (C-RAM) Land-based Phalanx Weapon System (LPWS) Operator/Maintainer Trainer (OMT) Family of Systems, Stinger Troop Proficiency Trainer (STPT), Avenger Institutional Conduct Of Fire Trainer (I-COFT), Avenger Slew To Cue Table Top Trainer (AT3) and Reconfigurable Table Top Trainer (RT3).

1.1.2. Field Artillery (FA)

The FA TADSS are used to train users in the operation, use and maintenance of field radios, simulate firing missions, use of digital communications, and the operation/use of the FA Operations Control Group. These systems includes: Call For Fire Trainer (CFFT) Family of Systems, Fire Support Combined Arms Tactical Trainer (FSCATT) Family of Systems, High Mobility Artillery Rocket System (HIMARS) Organizational Maintenance Trainer (OMT) Family of Systems, and Multiple Launch Rocket System (MLRS) Family of Systems.

1.1.3. Chemical (CM)

The Chemical TADSS are used to train all aspects of Nuclear, Biological, and Chemical reconnaissance, including the determination of contamination boundaries, chemical agents in the air, mapping of contamination areas, nuclear explosion detections, sample collections, and vehicle navigations. These systems includes: Chemical Agent Monitor Simulator (CAMSIM), XM32, Nuclear, Biological, Chemical Reconnaissance Vehicle (NBCRV) Virtual Crew Trainer (XM95).

1.1.4. Other TADSS

These systems include: Stryker Anti-Tank Guided Missile Basic Skills Trainer (ATGM BST).

A functional/general description of each TADSS is contained in the referenced technical documentation, Appendix B - ACT Training Device Descriptions, Locations, Quantities & Operating Hours are generally categorized as Air Defense Artillery, Field Artillery or Chemical.

1.2. Mission Statement

PEO STRI executes Performance Based Logistics (PBL) for Artillery and Chemical Training TADSS worldwide in accordance with (IAW) paragraph 3-2b.(6) of AR 350-38, Policies and Management for TADSS, dated 02 February 2018 in order to provide supported military members with world class service and support.

1.3. Future Requirements

During the Period of Performance (PoP), the Government may individually task the contractor to prep for disposal, relocate, modify or add additional TADSS. The Government may also task the contractor to activate or deactivate a manned site based upon the needs of the Government. These type of requests will be managed with a contract modification on a case-by-case basis.

2. Applicable Documents In the event of a conflict between documents referenced herein and the PWS contents, the contractor shall refer to the Procuring Contracting Officer (PCO).

2.1. Government Documents

2.1.1. Federal Acquisition Regulation (FAR) 52.215-8, Order of Precedence - Uniform Contract Format

2.1.2. Army Regulation (AR) 25-2, Information Assurance, 04 April 2019

2.1.3. Department of the Army (DA) Pamphlet DA-PAM 750-8, The Army Maintenance Management System (TAMMS) User’s Manual, 22 August 2005

2.1.4. Department of Defense (DoD) Manual 5220.22-M, National Industry Security Program Operation Manual (NISPOM), Change 2, 18 May 2016

2.1.5. DoD Directive (DoDD) 8500.1, Information Assurance (IA), Change 1, 07 October 2019

2.1.6. DiD Instruction (DoDI) 5200.48, Controlled Unclassified Information (CUI) 6 March 2020

2.1.7. DoD Instruction (DoDI) 8580.1, Information Assurance in the Defense Acquisition System, 9 July 2004

2.1.8. DoD Instruction (DoDI) 8510.01, DoD Information Assurance Certification & Accreditation Process (DIACAP), Change 2, 28 July 2017

2.1.9. DoD Manual 8570.01-M, Information Assurance Workforce Improvement Program, Change 4, 10 November 2015

2.1.10. Training Support System (TSS)-Enterprise Training Aids, Devices, Simulators, and Simulations (TADSS) Index and Catalog, 15 January 2021 (Replaced TRADOC/DA PAM 350-9)

2.1.11. Army Regulation (AR) 350-38, Policies and Management for Training Aids, Devices, Simulators and Simulations, 2 February 2018

2.1.12. Army Regulation (AR) 381-12, Threat Awareness and Reporting Program (TARP), 1 JUN 2016.

2.1.13. Army Regulation (AR) 380-5, Army Information Security Program, 22 October 2019

2.1.14. Army Regulation (AR) 380-49, Industrial Security Program, 20 March 2013

2.1.15. Army Regulation (AR) 25-1, Army Information Technology, 15 July 2019

2.2. Availability of Government Documents

2.2.1. Federal Acquisition Regulation (FAR)

Copies of the FAR documents listed above can be obtained via the following web-link: http://www.arnet.gov/far/.

2.2.2. Department of the Army (DA) Publications

Copies of DA documents listed above can be obtained via the following web-link: http://www.army.mil/usapa/epubs/index.html.

2.2.3. Department of Defense (DoD) Publications

Copies of DoD documents listed above can be obtained via the following web-link: http://www.dtic.mil/whs/directives/index.html.

2.3. Non-Government Documents

2.4. Availability of Non-Government Documents

2.4.1. Aerospace Industries Associations (AIA)

Copies of AIA documents listed above should be addressed to the Aerospace Industries Association of America, Inc., 1000 Wilson Boulevard, Suite 1700, Arlington, VA 22209- 3901 or www.aia-aerospace.org/.

2.4.2. International Organization for Standardization

Copies of ISO documents listed above should be addressed to the International Organization for Standardization, 1, rue de Varembé, Case postale 56, CH-1211 Geneva 20, Switzerland or www.iso.org/iso/en/prods-services/ISOstore/store.html.

2.4.3. Society of Automotive Engineers (SAE)

Copies of SAE documents listed above should be addressed to the SAE World Headquarters, 400 Commonwealth Drive, Warrendale, PA 15096 or www.sae.org/servlets/index.

2.5. Order of Precedence

In the event of a conflict between the text of this PWS and the references cited herein, the text of this PWS takes precedence. However, nothing in this PWS supersedes applicable laws and regulations, unless a specific exemption has been obtained (reference FAR).

3. Requirements

3.1. General Requirements

This Artillery and Chemical Training PWS is responsible for providing Life-Cycle Contractor Support for the Air Defense Artillery, Field Artillery, and Chemical training devices located worldwide. The contractor shall be responsible for providing maintenance and logistics support, organizing, coordinating, and controlling program activities. The contractor shall also provide overall management for manned site locations and the capability to coordinate with multiple remote locations in order to ensure compliance with the requirements and a timely delivery of required products and services to the customer.

The contractor shall provide a stable, experienced and knowledgeable workforce familiar with the supported TADSS, as defined in Appendices A&B and additional devices that may be added. The contractor shall provide appropriate engineering functions, repairs, system testing, technical oversight, management, and logistical support necessary to maintain and sustain the TADSS and the Material Support Package (MSP) in a fully operational condition. The contractor shall also provide facilities management, required equipment, and expertise to provide maintenance and sustainment functions.

3.2. Program Support - All efforts will be part of the Firm Fixed Price (FFP) proposal unless otherwise stated in the sub-paragraphs below.

3.2.1. Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required program elements. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the PCO immediately.

3.2.2. Program Management Office

The contractor shall provide a Program Management Office (PMO) structure and organization to manage, control, and coordinate requirements of this ACT PWS. The PMO shall maintain the capability to facilitate routine one-on-one interaction with the Government personnel during normal business hours, between 0700-1700 Eastern Time (EST/EDT), Monday through Friday, notwithstanding holidays.

3.2.3. Administrative Support

The contractor shall provide services, supplies, and office equipment (i.e., computers/printers) necessary for the administration of contractor personnel performing under this ACT PWS. The contractor shall be responsible for providing additional office equipment and office furniture not furnished by the Government.

3.2.4. Telephone, Cell Phone and Internet Access

The Government will provide basic local telephone land line services at all manned site locations. Internet access will be provided via the NIPR network where available and in accordance with the local command authority at manned site locations. The Contractor shall bear the cost of all commercial internet service requirements, all long distance telephone land line and cellular phone services.

3.2.5. Contract Management

The Contractor shall provide the overall management and administrative effort necessary to ensure that the requirements of this contract are accomplished. The Contractor shall log and track contract performance in the Management Information System (MIS) as described in paragraph 3.8.1.1 “Management Information System” in this PWS. The Contractor shall plan, implement, and maintain a management process to minimize TADSS sustainment cost and use Life-Cycle Cost (LCC) to conduct trade studies and evaluate support alternatives.

3.2.6. Subcontract Management

The contractor shall be responsible for all subcontract management necessary to integrate work performed on this ACT PWS and shall be responsible and accountable for subcontractor performance. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

3.2.7. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer this ACT PWS. The contractor shall respond to Government requests for contractual actions within a period not to exceed 24 hours or the next working day if outside of normal business hours. The contractor shall have a single primary POC between the Government and Contractor personnel assigned to support this ACT PWS. The contractor shall assign work efforts and maintain proper and accurate time keeping records of personnel assigned to work on the this ACT PWS.

3.2.8. Staffing

The contractor shall provide a knowledgeable management and support structure. The contractor shall report staffing levels by manned site locations IAW the Personnel Report (DI-MISC-81419) and CDRLs. The contractor shall maintain a stable, experienced, and trained workforce by developing and implementing both incentive and personnel training programs.

3.2.9. Manned Site Points of Contact

A representative at each manned site location shall be designated by the contractor as the single point of contact who shall have full authority to act for the contractor on matters related to daily operation of this ACT PWS.

3.2.10. Personnel Identification

The contractor shall ensure that personnel clearly display company identification at all times while performing official duties in execution of contract requirements. All employees requiring access to a Government facility shall coordinate with their Government sponsor and complete a DD Form 1172-2 in order to obtain a Common Access Card (CAC). The Government furnished CAC or contractor badge shall be visually displayed during normal business hours.

3.2.10.1. Government-Issued Personal Identification Credentials.

Contractor shall account for all forms of U.S Government-provided identification credentials issued to Contractor (or their employees in connection with performance) under the contract. Contractor shall return such identification credentials to the issuing agency at the earliest of any of the circumstances listed below, unless otherwise determined by the U.S. Government. The contracting officer may delay final payment under an individual DO if Contractor or subcontractor fails to comply with these requirements.

a. When no longer needed for contract performance.

b. Upon completion of Contractor employee’s employment.

c. Upon contract completion or termination.

See section 3.2.13 Personnel Security for additional information on obtaining a CAC.

3.2.11. Personnel Training

The contractor shall be responsible for all contractor personnel training requirements to include new personnel training and on-going proficiency training for the supported devices at all manned-sites.

3.2.12. Appearance and Conduct

Contractor personnel shall conduct themselves in a professional and courteous manner. While working with TADSS in storage or industrial areas, proper clothing, shoes and other equipment must conform to AR 385-10 the Army Safety Program and OSHA standards.

3.2.13. Personal Security – Background Check (Physical Access to and Working on DOD Installations)

3.2.13.1. Access and General Protection

The Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.2.13.2. Credentialing

The Common Access Card (CAC) shall be the principal identity credential only for those contractor employees supporting and requiring access to DoD installations, Government leased facilities, buildings and government information systems per FAR 52.204-9.

The prime and subcontractor shall coordinate with their government sponsor and complete DD Form 1172-2 in order to obtain a CAC. The prime and subcontractor employee will be issued a CAC only if duties involve one of the following:

Require both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely;

Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

The prime and subcontractor employees must, at a minimum, have a favorably adjudicated Tier 1 (T1) or an equivalent or higher investigation in accordance with Army Directive 2014-05. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled T1 at the Office of Personnel Management.

The contractor shall ensure that all employees clearly display the prescribed identification at all times while they are working within government facilities and performing official duties in execution of contract requirements.

Contractor shall account for all forms of U.S Government-provided identification credentials issued to Contractor (or their employees including subcontractor employees in connection with performance) under the contract. Contractor shall return such identification credentials to the issuing agency at the earliest of any of the circumstances listed below, unless otherwise determined by the U.S. Government. The contracting officer may delay final payment under an individual DO if Contractor or subcontractor fails to comply with these requirements. The contractor shall return all identification credentials when;

1. No longer needed for contract performance.

2. Completion of Contractor employee’s employment.

3. Contract completion or termination.

For contractors and all associated subcontractor employees that do not require CAC, but require access to a DoD facility or installation, shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.2.13.3. Resignation or Termination

The local command authority, Government Representative, PCO and Contracting Officer Representative (COR) shall be notified in writing within 24 hours if contractor personnel possessing a security clearance are discharged or voluntarily terminated from employment. The contractor shall be responsible to collect and return all building, base access, or identification information (such as Government issued identification cards) from the personnel who are discharged or that voluntarily terminate their employment with the contractor.

3.2.14. Location and Work Hours

The Contractor shall plan, staff, and perform work at various contractor/subcontractor, and Government facilities worldwide as required to complete all requirements in this PWS. The contractor shall manage workforce hours to ensure completion of all requirements in this PWS, and appendices while complying with applicable labor laws and regulations.

3.2.15. Travel and Temporary Duty– this effort will be Cost No Fee.

Contractor personnel travel will be required to fulfill certain maintenance incidents and other requirements within this ACT PWS. Travel requirements shall be pre-approved by the COR. Costs for travel shall be billed in accordance with section H (Reimbursement of Travel, Per Diem, and Special Material Costs) of the solicitation.

3.3. Conferences, Meetings and Program Management Reviews (PMRs)

3.3.1. General

The contractor shall conduct and participate in conferences and PMRs to be held at both the contractor or Government facilities. The specific locations, dates, and duration of the conferences shall be specified in the contract schedule, but generally should not exceed three (3) days each. Conferences and PMRs shall be co-chaired by a Government and contractor representative. The contractor shall be prepared to explain the reasoning, assumption, and methodologies in arriving at a particular conclusion, recommendation or alternative in the accomplishment of the tasks required by the contract. The contractor shall prepare drawings and other data, as required, to aid in the presentations. The contractor shall have key personnel and support available to carry out the conferences agenda. The contractor shall provide facilities for Government-only meetings during all conferences and PMRs. The contractor shall prepare the Conference Agendas (DI- ADMIN-81249B) and Conference Minutes (DI-ADMIN-81250B) for all conferences IAW the CDRL and post the documents to the MIS. The conferences, meetings, and PMRs shall be considered fulfilled when all of the following items are completed required action items, as mutually agreed upon by Government and contractor during the conference, have been resolved, meeting minutes have been accepted by the Government, and the contractor has received a Government contractual letter stating the conference is closed.

3.3.2. Post-Award Conference (PAC)

The PAC shall be conducted at a CONUS manned site location, to be determined by the Government, within four (4) calendar weeks after contract award. The purpose of the conference is to ensure that the contractor is prepared to execute the requirements identified in the ACT PWS and to establish the framework of interaction during the contract period of performance. The contractor shall place emphasis on requirements understanding, operating procedures, methodologies, and the planned detailed schedule.

3.3.3. Program Management Review (PMR) – this effort will be Cost No Fee.

The contractor shall host and conduct one (1) PMR annually. The PMRs shall provide attendees with information regarding the current issues, status, and planned activities of the program. Representatives from the appropriate contractor’s office shall attend. The PMRs can be held at a manned site location in the Continental United States (CONUS), or Outside the Continental United States (OCONUS) site. PMRs schedules and locations, and contractor attendees shall be mutually agreed upon by the Government and the contractor and handled on a cost no fee basis. PMRs topics shall include, at a minimum, current issues, contractual concerns, Quality Assurance Surveillance Plan (QASP), current budget overview, planned and funded actions or upgrades, possible budget issues, manning and staffing, risks, action item review and summary/conclusion.

3.3.4. Integrated Project Team (IPT)s

A joint, Government and contractor, IPT shall be established. The contractor shall host and conduct a single biweekly IPT meeting to review and discuss issues (i.e., cost, schedule, performance, risk, problems or issues, technical performance with resultant solutions) and provide a forum to sustain continuous interchange of ideas. Use of teleconferencing or video conferencing to facilitate this meeting is acceptable. The IPTs shall meet IAW a jointly agreed upon meeting schedule.

3.4. Phase-In Period (PIP) / Mobilization

3.4.1. General

The Contractor shall coordinate with the incumbent in order to conduct a smooth transition process and prevent any delay or loss of service to the required TADSS. The contractor shall work with the incumbent contractor and the COR for access to the manned site locations, LCCS activities, and to all documentation on a not-to-interfere basis during the startup of the new contract transition phase-in period.

3.4.2. Phase-In Transition Conference

The transition conference will be coordinated between the Government, the contract awardee and the incumbent contractor at a location agreed upon no later than 30 calendar days prior to the start of the contract commencement date. The contractor shall prepare a list of questions and issues and submit to the Government NLT 7 calendar days prior to the conference in order to allow their concerns to be addressed.

3.4.3. Contractor Transition

During the Phase-In Period, the Contractor shall plan to assume performance responsibility for obtaining and providing LCCS competencies and instructional support IAW this ACT PWS. The Phase-In Period will not exceed 120 calendar days for manned site locations both CONUS and OCONUS for the new contractor.

The Contractor shall, at a minimum, address the following activities during the PIP/mobilization timeline and other elements/factors as addressed in the Scientific and Technical Report (Transition Plan) (DI-MISC-80711A) IAW the CDRL and document the report in the MIS:

i. Contractor shall establish a Program Management Office structure, at a minimum, consisting of skilled senior leadership and contractor maintenance personnel who are familiar with the current ACT TADSS listed in Appendix A.

ii. Contractor shall have a functioning and operational MIS in place NLT the last day of the 120 calendar days PIP. See section the MIS requirements section for specific details.

iii. Contractor shall prepare an Integrated Master Schedule (IMS) addressing total program activities to be performed, by option years, at a minimum. The IMS shall be available to the Government prior to the PAC and updated as necessary.

iv. Contractor shall prepare a detailed Transition Plan and shall execute it during the PIP. The transition plan should include transitioning roles and responsibilities of the equipment and inventory from the incumbent to the new contractor. The contractor shall prepare the Scientific and Technical Report (Transition Plan) (DI-MISC-80711A) IAW the CDRL and document it in the MIS. The Transition Plan shall be available to the Government prior to the PAC and updated as necessary.

v. Acquire personnel (and required Security Clearances), conduct training operations, and perform mobilization tasks in preparation for full performance responsibility on the completion of the PIP IAW the agreed upon timeline.

vi. The contractor shall be responsible for providing sufficient and experienced personnel to ensure LCCS in the ACT PWS are maintained.

vii. The contractor shall demonstrate the GFP Tracking System to the Government NLT 60 calendar days prior to the start of full contract performance.

viii. Familiarize personnel with local standard operating procedures for each manned site location.

ix. Familiarize personnel with the ACT TADSS according to Appendix A.

x. Observe the performance of all operation and maintenance tasks being performed by the transitioning contractor in an over-the-shoulder training capacity, provided that it does not interfere with training and maintenance (actual turnover of custody of training systems, equipment, and material shall be accomplished at the end of the PIP/mobilization, in order to align custodial accountability with the change in performance responsibility).

xi. Participate in a joint Government and Contractor inspection(s) that may be conducted on a case-by-case basis in order to establish the condition baseline of each TADSS using Government established procedures (usually a portion of the Acceptance Test Procedure (ATP), Trainer Test Procedures, or Daily Readiness Report).

xii. Contractor shall complete a joint (former contractor and incoming contractor) baseline inventory NLT the completion of the PIP/mobilization timeline. The baseline inventory should include, at a minimum, all spares, Tools and Test Equipment (TTE), consumables, documentation, software, hardware, and other GFP. Upon completion of this initial baseline inventory, the contractor shall be prepared for assuming full responsibility of that agreed upon baselined inventory listing.

xiii. Upon start of full contract performance, the Contractor shall assume full custody of the complete GFP and manned site location utility equipment; and responsible for maintaining them in a RFI condition.

xiv. Contractor shall assume full custody, maintenance and upkeep of the Technical Data Support Package (TDSP) upon completion of the PIP/mobilization timelines.

xv. The Contractor shall assume full maintenance and support responsibility for the TADSS upon completion of the PIP/mobilization timeline.

3.5. Phase-Out Period/Mobilization

If the contractor is not successful in retaining the ACT Contract upon completion of the period of performance, or if the ACT Contract is not continued due to other reasons, the contractor shall provide support to the succeeding agency or contractor and ensure orderly transition to minimize impact on operational readiness of the Army’s TADSS. The contractor shall provide the succeeding agency or contractor access to the site, TADSS inventory, spares and components, materials, and technical documentation and publications. The contractor shall allow the succeeding contractor team or agency to observe (over-the- shoulder) the performance of day-to-day and monthly required maintenance and support tasks on a not-to-interfere basis as an on-the-job function throughout the transition phase.

The Phase-Out Period will not exceed 120 calendar days for manned site locations both CONUS and OCONUS for the new contractor.

3.6. Financial Management

The Contractor shall plan, budget, schedule, and control the resources allocated to meet the requirements of the ACT PWS. The Contractor shall document and track the status of all obligated funds associated with the contract to include payments, cancellations and invoices against each contract line item number (CLIN). The contractor shall prepare the Performance and Cost Report (DI-FNCL-80912) IAW the CDRL and document it in the MIS. The Contractor shall continually update the MIS during contract performance with pertinent records and data that underlie and support the cost and schedule data reported. The Contractor shall provide actual costs for each CLIN.

3.7. Risk Management

The contractor shall continuously monitor and assess the program for risk items that could adversely impact the program’s cost, schedule, performance, problems and issues IAW the Risk Management Guide for DoD Acquisition (current edition). The contractor shall discuss the status of risk items and a mitigation strategy during all scheduled conferences, meetings, and program management reviews.

3.8. Information and Data Management

3.8.1. Information Management

3.8.1.1. Management Information System (MIS)

The contractor shall provide an open format, real time Commercial Off The Shelf (COTS) MIS to collect, store, and manage operations information. Each category (Maintenance Actions & Work Orders, Daily Operations, and Administrative Actions) of records shall be segregated within the MIS and searchable independently. The contractor shall provide the hardware and software required for MIS operation, including development of custom databases, population of databases, and other applications. MIS access shall be provided to each manned site and remotely accessible. The contractor shall provide the Government with real-time, web enabled access to the MIS, including report, ad-hoc query generation, and export of information to the current version of Microsoft Office Suite (Microsoft Office 2013) currently being utilized by PEO STRI. Ad-hoc reporting capability must include the capability to request specific data fields only and generate customized reports to meet the Governments requirements. The capabilities for on-line review, comment, acceptance and approval of all data shall be included. The databases within the MIS shall be updated at the close of each business day to provide real-time visibility. The MIS shall be accessible 24-hours a day, seven (7) days a week, except downtime for routine maintenance. The MIS shall be operational no later than the end of the PIP/mobilization. The contractor shall provide the government all MIS data upon the completion of the contract period of performance for historical reference. Data must be in a usable format for the government.

3.8.1.1.1. MIS Data Requirements

The MIS shall contain, but is not limited to, the following types of information:

i. Authorized Stockage Level (ASL)

ii. GFP and Manned Site Utility Equipment Inventories

iii. Consumables Inventory (item, quantity, purchase and delivery date, usage, cost)

iv. Bench Stock Inventory (item, quantity, purchase and delivery date, usage, cost)

v. Records of all Maintenance Actions and work orders IAW Maintenance Request Requirement section in the PWS.

vi. Labor hours per maintenance action

vii. Labor hours by technician

viii. Government lost and beyond economical repair (BER) related maintenance or replacement (Government Report of Survey or Statement of Charges reference number)

ix. Supported TADSS listing to include:

-Quantity supported by device number -Location of each device -Serial Number of each device and sub components if applicable -CPF of each supported device

x. System, warranty (Interim Contractor Support (ICS)) (yes/no), time, quantity of TADSS covered

xi. Repair parts and spares replenishment data (item, quantity, purchase and delivery date, usage, cost)

xii. Contactor Performance Factor (CPF)

xiii. Contractor Personnel Status Report Information

xiv. Technical Data Support Package Information Library (Unclassified only)

xv. And other data elements determined to be appropriate and applicable.

3.8.1.1.2. MIS Training

The contractor shall provide initial MIS operation training and provide resources for applicable Government personnel. The instruction shall provide information to allow one to operate and manipulate the MIS, run simple and detailed queries, view and extract data, and generate reports. The initial training session shall begin within 30 days of full performance of the contract. All training shall be conducted at mutually agreed times and locations. The contractor shall prepare a Training Manual (DI-ILSS-80872) IAW the CDRL and make it available within the MIS.

3.8.1.1.3. MIS Disaster Recovery

The MIS shall include a disaster recovery process/plan to ensure that appropriate information systems and data are available when needed after a natural or human disaster. Contractor is responsible for backing up and storing the data in a safe location at all times.

3.8.1.1.4. Work Orders/Maintenance Requests

The contractor shall ensure that all maintenance requests are stored in the MIS with detailed description of the problem and accurate. Each work order will reflect not only faults and actions taken to repair the system or component, but also list each repair part(s) and component(s) utilized by stock number and cost. Contractor shall provide traceability that ties the inventory to repair parts used and invoices for parts and services expended. A single work order shall be opened for each maintenance action or fault on each piece of equipment. (Example one: A system PMCS on one piece of equipment is a single work order. Example two: Repairing a system fault requires opening a single work order which will reflect every step taken to correct the fault. Example three: Conducting a system start up for instructors is not a maintenance action and should not initiate a maintenance work order).

3.8.1.1.5. Maintenance Requests Requirements

The contractor shall record all ACT TADSS removals, adjustments, replacements, and all other maintenance actions in the MIS. The contractor shall perform all maintenance to include PMCS to ensure the full operational capability of the TADSS identified, support equipment, spares, computer hardware, and software. Maintenance shall not interfere with training unless authorized by the designated Government Representative. The contractor shall interface with the local command’s designated Government representative to coordinate training, exercises, and test schedules with maintenance activities, and resolve problems on the devices or at the manned site location. Maintenance shall include execution of warranted items. If technical data is not provided, maintenance shall be IAW the best commercial standards. Maintenance shall be provided IAW technical data provided by the Government. Systems under warranty shall be identified by part number, serial number and location. The contractor shall ensure that a uniform naming convention and nomenclature is used throughout all work orders and maintenance requests.

The following information MUST be included in each maintenance request, at a minimum:

i. TADSS System Identification

ii. Serial Number

iii. Detailed Fault Description

iv. Detailed steps to correct the issue

v. Replacement parts used by NSN or SN and cost of associated parts; must trace back to the contractor’s monthly invoices being reported

vi. Date of Fault

vii. Date of Repair (Start/Finish)

viii. Name of technician completing the repair action

ix. Total labor hours used to complete the action

x. Origination site of item

xi. CPF of the item

3.8.2. Information Assurance (IA)/Cyber Security

The contractor shall maintain an information assurance process to ensure that DoD- Approved IA updates and patches are downloaded and installed on fielded systems when provided by the Government. Prior to system access, the contractor shall have the correct baseline certification requirements to perform system administrative duties as required by DoD Manual 8570.01-M, Information Assurance Workforce Improvement Program, 20 April 2010 and DFARS Clause 252.239-7001. The contractor shall secure all unclassified DoD information on non-DoD information systems (e.g. the MIS and all other contractor systems that handles Government information) in accordance with DoDI 8582.01, Security of Unclassified DoD Information on Non-DoD Information Systems, and DFARS Clause 252.204-7012. The contractor shall participate in and support the recertification and reaccreditation of any system through all accreditation phases as outlined in DoDI 8510.01 Risk Management Framework (RMF), DoDD 8500.1, and AR 25-2.

3.8.2.1. IA/Cyber Security Training

The contractor shall ensure that its employees performing under this contract who have access to government information systems receive annual Information Technology security training IAW AR 25-2, Information Assurance and local policy. The contractors IA process shall provide instructions so that operational personnel understand the nature of their critical assets and the protective mechanisms set in place to secure those assets. The contractor shall develop a method to establish and maintain a level of security awareness and skill required by the personnel who use and maintain the system and that these personnel are skilled in the use and management of the security mechanisms, processes, and procedures required to secure the systems infrastructure.

The contractor shall develop an IA awareness training program and maintain a required certification for system administrative IA duties. The contractor shall maintain a high level of security awareness commensurable with the TADSS Mission Assurance Category, Confidentiality Level and Robustness.

Contractor employees, working cybersecurity/IT functions, must comply with DoD and Army training requirements in DoD Directive 8570.01, DoD Directive 8570.01- M Cyber Security Workforce Improvement Program, DFARS Clause 252.239-7001, and AR 25-2.

In addition, per DoD Directive 8570.01-M, DFARS 252.239.7001, and AR 25-2, any contractor employees supporting any privileged IT functions shall be appropriately certified prior being granted unsupervised, privileged access. The baseline certification as stipulated in DoD Directive 8570.01-M must be completed before access will be granted. Per DoD 8570.01-M all privileged IT functions are identified as an Cyber Security Technician (IAT) level 1-3 and must be appointed based on functions performed and certification attained.

3.8.2.2. TADSS Assessment

The contractor shall maintain a documented baseline security configuration for all components and ensure through the Security Assessment/Continuous Monitoring process that the system remains in the secure configuration IAW the system accreditation. The contractor shall conduct an assessment of the current TADSS environments and the supporting infrastructures for security vulnerabilities and weaknesses. The contractor shall continually evaluate the security of the TADSS systems, both physical and logical, identifying exposures and providing protective options for reducing security risk. The contractor shall identify assets to be protected, identify vulnerabilities, and provide the Government recommendations to eliminate or mitigate the threats.

3.8.2.3. Vulnerability Alert

The contractor shall establish an Information Assurance Vulnerability Alert (IAVA) management program and process, maintain IAVA compliancy and perform annual security control tests. The contractor shall notify the Government within 24 hours, whenever the configuration baseline is modified or changed, or connects to another system, network, and local area network and document the report in the MIS. As part of the IAVA Management Program (IAVMP), the contractor shall document the incorporated and unincorporated IAVAs, IA Vulnerability Bulletins (IAVBs), and IA Vulnerability Technical Advisories (IAVTAs). The contractor shall incorporate all applicable DoD and Department of the Army (DA) IAVMP messages issued on behalf of the DA G3, CIO/G6 and Joint Task Force-Global Network Operations. You shall provide justification for each unincorporated IAVMP message (i.e. describe the specific negative impact of the IAVMP message incorporation would have on the system operation).

3.8.2.4. Virus Software

The contractor shall maintain a Defense Information Systems Agency approved virus scanning software package and subsequent updates when required by the Government via a Contract Modification Request (CMR) in accordance with the guidance set forth in AR 25-2 (4-5n).