ACT_DRAFTRFP_Q_A_ 9_1_2021.xlsx
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Table 1
| DRFP ‐ Question # | Reference | Question | Response | |
| 1 | PWS 3.10.2.1 | For reference purposes, will the Government provide historical data on surges | ||
| that support this effort? | There is no data on historical surge support. | |||
| 2 | General | Will the Government provide the current staffing levels for this effort? |
We understand this will be for reference only and that offerors are required to propose their own baseline staffing for this requirement
| in accordance with the requirements in the PWS. | The current contractor performs IAW the PWS. We do not measure performance based on number of personnel. | |||
| 3 | General | Will the Government be transporting parts, tools and test equipment and other | ||
| materials at the Centralized Repair Facility to the new contractor’s facility, or will this be reimbursed under the Phase in Clin? | There is no reimbursable transportation of government-provided tools and test equipment, which will permanently remain at the government-owned facility at Ft. Sill, OK in accordance with Appendix A previously provided. | |||
| 4 | PWS _3.8.1.1 | Will the Government require current contractor to provide MIS data in a usable | ||
| soft-copy format (such as .csv) for upload? | The current contractor will provide the government all MIS data upon the completion of the contract period of performance for historical reference. Data will be in a usable format for the government. | |||
| 5 | General | Because the incumbent and Government have several years of historical materials | ||
| and shipping costs, would the Government consider providing a “plug number” for these CLINs? | The Government has established Not to Exceed (NTE) values for the Material and shipping. The Contractor will propose their fee to be calculated IAW Sec L&M in Attachment 3 Pricing workbook. The NTE values are the same for all vendor proposals. | |||
| DRFP ‐ Question # | Reference | Question | Response | |
| 6 | Sec L | The current iteration of the instructions state, “A standard, 12-point minimum font | ||
| size applies. Arial font is required. Tables and illustrations may use a reduced font size not less than 10-point and may be landscape.” With the understanding that Arial font is desirable because it is very clean and easy to read, it is also one of the larger standard fonts available (i.e. compared with Times New Roman or Calibri), meaning its impact on a 15 page volume is significant. Would the Government consider allowing Arial 10 or 11-point font for the main body of the text, and Arial Narrow 9-point font for tables and illustrations? This font is still extremely clean and easy to read at slightly reduced sizes, and would allow offerors to elaborate and provide greater detail in their proposals. | Yes. Sec L will be updated to accommodate this request. | |||
| 7 | Sec L | The current iteration of the instructions indicates submission of DVD/CD-ROMs and | ||
| hard copies (paper copies) of the proposal. The current trend throughout the rest of the DoD and civilian agencies is to submit proposals 100% through email or electronic upload, as this save time and money, as well as reduces risk for transmission of COVID-19 as a result of surface transfer. Would the Government consider transitioning to a fully electronic or email submission for ACT? | Yes. Sec L will be updated to accommodate part of this request. No paper copies are required. Email submission is not authorized. | |||
| 8 | Does the ACT Contractor provide Instructors for Periods of Instruction or Operators during scheduled training? We understand that we have to be able to turn on, operate, and shut down the trainers as a part of maintenance and for daily start up. |
1. Does the Contractor train Soldiers?
2. Does the Contractor Operate the devices to facilitate a period of instruction?
| 3. If yes, what Devices require Contractor Instructors and Operators? | 1. No, there's no Soldier Training required. 2. No, contractors do not operate devices to facilitate training. 3. N/A | ||
| 9 | Sec L | 1. The RFP page 167, Section L, paragraph 1 titled FORMAL COMMUNICATIONS |
AND SUBMISSION requires questions to be submitted via Attachment 12 of Section J.
| Will the government provide Attachment 12? | Sec L will be updated to reference Attachment 6 vice Attachment 12. It will be included in the RFP posting. | ||
| 10 | Sec I Clause and PWS question on cyber security CMMC. If applicable. | The RFP page 131, Subparagraph (b) states; |
252.204-7021 CONTRACTOR COMPLIANCE WITH THE CYBERSECURITY MATURITY MODEL CERTIFICATION LEVEL REQUIREMENT (NOV 2020)
(b) Requirements. The Contractor shall have a current (i.e. not older than 3 years) CMMC certificate at the CMMC level required by this contract and maintain the CMMC certificate at the required level for the duration of the contract.
Will the government provide the CMMC Level required for this contract?
| CMMC is currently not a requirement under this contract. Provision 252.204-7021 has been removed from the RFP. | ||||
| 11 | M - Evaluation Factors for Award | Will the Government consider changing the acquisition strategy from LPTA to Best Value - Trade Off? Based on our understanding of current acquisition authority guidance, there are 8 criteria that must all be demonstrated/validated by the KO as not applicable to justify an acquisition being deemed LPTA. We don't believe this scope of work is in compliance with all eight criteria. Recommend the Government reconsider the former acquisition criteria when LPTA was more of a common practice. It is understanding that DoD/Army philosophy on LPTA acquisitions has significantly changed over the last few years. | The LPTA methodology was analyzed in accordance with FAR 15.101-2 c. LPTA acquisition for this solicitation is authorized and within the scope of work. Use of LPTA acquisition will be re-evaluated and verified before contract award. | |
| DRFP ‐ Question # | Reference | Response | ||
| 12 | PWS p 20 | What is current MIS configuration being used by the incumbent and Government to accomplish the current workscope? Is it interoperable with or integrated with Government systems or a stand-alone system? | The current MIS is a COTS stand-alone system that is not integrated with government systems. | |
| 13 | Appendix A, Appendix B, Appendix C | The PWS states: The contractor shall provide appropriate engineering functions, repairs, system testing, technical oversight, management, and logistical support necessary to maintain and sustain the TADSS and the Material Support Package (MSP) in a fully operational condition. The contractor shall also provide facilities management, required equipment, and expertise to provide maintenance and sustainment functions. To meet this requirement, there is currently insufficient information in the DRFP for anyone other than the incumbent to develop an an adequate BOE, labor mix and competitive price in an FFP environment using an LPTA acquisition To level the playing field, will the Government consider providing the labor categories and level of effort being used to support the ACT mission today? If not, request the Government provide the LCATS and sufficient workload data, specific number and type of systems at each manned, unmanned and remote site, MTBF for each of those systems by site, number of service calls monthly/annually to unmanned/remote sites. | The current contractor performs IAW the PWS. We do not measure performance based on number of personnel. 12 months of historical maintenance data will be provided for Situational Awareness. The Government isn't providing this data as Government furnished information for use on the RFP and it comes as-is with no guarantees of accuracy. Number and types of systems has been provided in the Appendix A. | |
| 14 | Appendix A, Appendix B, | To level the playing field, will the Government consider providing the labor categories and level of effort being used to support the ACT mission today? If not, request the Government provide the LCATS and sufficient workload data, number and type of systems at each site, MTBF for each of those systems by site? | The current contractor performs IAW the PWS. We do not measure performance based on number of personnel. 12 months of historical maintenance data will be provided for Situational Awareness. The Government isn't providing this data as Government furnished information for use on the RFP and it comes as-is with no guarantees of accuracy. Number and types of systems has been provided in the Appendix A. | |
| DRFP ‐ Question # | Reference | Question | Response | |
| 15 | PWS 17 | Can the Government please provide more detail on what is meant by a Cost-No-Fee PMR? Does the no-fee equate to any travel or ODCs that would be required to setup and execute the PMR or is the Government stating that the awardee cannot charge fee for the PM and other staff members that are required to collect the data, develop the presentation and conduct the PMR? | Under cost-no-fee PMR, the contractor is reimbursed for actual costs associated with all PRM-related activities, including required travel and set-up, without additional fee. | |
| 16 | PWS 35 | Paragraph 3.10.4 Quick Response Support is listed as a Cost-No-Fee CLIN. Can the Government please provide more detail on what aspects of the Quick Response Support is considered Cost-No-Fee? | All aspects of the QRS is Cost-No-Fee. Cost captured in the LCCS Travel CLINs. | |
| 17 | Sec L P. 170 | The proposal volume instructions page count for the technical volume is 45 pages with each sub-factor having a specific page count limitation of 15 pages. Would the Government consider making the page count less restrictive in that offeror can utilize the 45 pages as they fit provide the best, technically acceptable and compliant approach for each of the sub-factors as long as the total technical volume page count does not exceed 45 pages? | The Government will maintain specific page counts for each factor, but will accommodate a change to the page count limit per factor from 15 pages per factor to 17 pages per factor for Factors 1, 2 and 3 under Vol. II Technical | |
| 18 | Sec L P. 173 | Does the subcontractor have to supply the same level of pricing as the prime? There is no direct request for subcontractors to do so, other than supplying sealed packaged CDs with subcontractor proprietary data. We assume this is on an as needed basis. Please clarify. | There is no current requirements for subcontractor pricing data, which would be requested if needed. | |
| 19 | Sec M. 177 | Evaluation for Price in Section 5 states in subsection (4) Cost Reasonableness and Realism are evaluated criterias but further states “There will be NO price realism evaluation. Can you please affirm which is correct. | No price realism will be performed. Sec M has been corrected. | |
| DRFP ‐ Question # | Reference | Question | Response | |
| 20 | Attachment +7+Locations+and+Wage+Determinations | Does the incumbency currently utilize wage determination for current staffing? Based on the specific nature of needed skill sets for staffing, it may be necessary to provide salaries that go beyond the wage determinations. (ie, electrician will need GFP specific knowledge that goes beyond common electrician skills). | This effort is subject to the service contract act and wage determinations. The wage determination is the minimum that you must pay the applicable employee not the ceiling for the employee. | |
| 21 | Appendix A, PWS | |||
| p. 1, 2 | For Class B, C devices the Appendix does not provide the location for such devices segregated into CONUS locations. Specific locations would need to be addressed for sake of pricing appropriate levels based on locality pay to ensure proper pay is aligned, as well as if any SCA Wage Determination is utilized for specific personnel, the offeror is compliant with DOL requirements. | Appendix A has been updated accordingly. | ||
| 22 | Appendix A, PWS | |||
| App A p. 1, 2. PWS 22, 27 | Rows 1, 2, 18, 24, 33, and 34 mentions instructor to student ratios, yet the PWS does not mention a requirement to provide instructors. Can the Government please clarify whether the scope included requirements for instructor labor, development of lessons plans, training materials? If so, request the Government provide the requirements, labor categories, and workload data. | The government provides instructors for training, this is not a contractor requirement. | ||
| 23 | Addendum A, B, C, all pages; PWS page 33 | Current manned site locations includes Ft. Sill, OK (primary depot site); Ft. Leonard Wood, MO; Ft. Lee, VA, Ft. Bliss, TX, Ft. Bragg, NC; Vilseck, Germany and Camp Humphrey, Korea as well as servicing multiple remote locations. Can the Government please provide specific locations for the TADSS devices in Germany and Korea specifically. (Vilseck) and (Humphreys or Casey) – there appears to be a conflict between the PWS and some of the appendixes and attachments. | Appendix A has been updated accordingly. | |
| 24 | PWS p. 33 | Will the Government please provide a list of the remote sites being supported. We assume these sites are unmanned and will be sorted on an as needed basis. Please confirm our assumption is correct? | Appendix A has been updated accordingly. | |
| 25 | Appendix A, B, C | Will the Government please provide clarification on whether the TADSS devices in the equipment lists are mobile and go to the field or are they permanently stationed at a specific location>? | Class A CPF devices are at manned locations. Class B CPF devices are mobile/shippable locations. Class C CPF devices are fixed, remote locations. Exception: CFFT III Mobile Team Trainer (MTT) are commonly at "fielded locations" to support deployments, etc. and become "Class B" devices when not at Ft. Sill. | |
| 26 | PWS p. 12 | Manned and Unmanned Sites - If the devices deploy to other CONUS and OCONUS locations than the sites listed in the PWS, is the contractor support expected to deploy or travel to other locations and countries to service these items? | All permanently stationed devices would require a contract modification to relocate for support. All Class B devices are mobile/shippable for support. | |
| 27 | PWS p. 17 | There is a travel/TDY requirement in the PWS, how often is this requirement exercised and does it go to other foreign countries other than those identified. | 12 months of maintenance data will be provided for Situational Awareness. The Government isn't providing this data as Government furnished information for use on the RFP and it comes as-is with no guarantees of accuracy. NTEs were established based on historical travel requirements. The Government has established Not to Exceed (NTE) values for the Travel CLINs. The NTE values are the same for all vendor that propose. | |
| 28 | Appendix A, B, C | What is the age and Life Cycle status of the equipment, are their any reports or studies that can be shared with the bidders library? | Information has been provided as supplemental information: ACT TADSS_082621. | |
| 29 | Appendix A, B, C | Will the Government provide a list of OEM involved with TADSS systems listed in the DRFP? Do the OEMs still support Product Support and Repair of their equipment for OEM level Repairs? | OEM is as-needed and used in limited circumstances. It will not be provided. Additionally, TADSS in upgrades/tech refresh may have limited-time, limited-scope OEM warranties for support, repair, or replacements of certain components and/or software. | |
| 30 | Appendix A, B, C | What is the proprietary nature of the products systems. Will the contractor have access to data/technical manuals to conduct sufficient levels of repair? | The contractor will have access to required data/technical manuals for repairs. The contractor will not have access to proprietary information. | |
| 31 | Appendix A, B, C | Will the Government provide both HW and SW documentation and backups for the system? Can this be provided to the bidders library? | All appropriate HW/SW documentation will be provided to awarded contractor. | |
| 32 | DRFP General | If Germany and Korea are manned sites, what NATO/ SOFA/TESA/Logistical Support and Korea Logistical Support requirements that are expected or provided for these countries? | See Sec H of the RFP for info on Germany and Korea SOFA. | |
| 33 | PWS p. 31 | If the contractor responsible for shipping equipment between the U.S and OCONUS locations or between OCONUS locations, are there any ITARs restrictions on these devices in OCONUS locations and who is responsible for obtaining ITAR licenses? | ||
| The contractor is responsible for shipping all equipment, CONUS and OCONUS. The contractor is responsible for obtaining an ITAR license if one is required. With that said, historically, we have not experienced any ITAR restrictions or issues. | ||||
| 34 | PWS/DD254 | Will IA/RMF documentation be required to be developed by the contractor on devices (i.e. require Contractor ISSM/ ISSO, what level CE is required by personnel?) Is the contractor responsible for any FISMA, A&A or ATO accreditation. Are there SSPs and who manages them? | There is no IA/RMF contractor requirement, as IA/RMF system requirements are managed under separate contracts. The contractor is not responsible for FISMA, A&A or ATO accreditation. SSPs are currently managed by the responsible program office and the related RMF contract. | |
| 35 | PWS p.13, 20 | How many Government users are required to have access to the MIS? | The government requires up to 5 user accounts. | |
| 36 | PWS p.13, 21 | Will all legacy data be expected to be ported to a new contractor MIS? | All legacy data will be provided to the new contractor upon award, but there is no requirement to upload it into the new MIS. | |
| 37 | PWS p.13, 21 | If data is required to be ported will that information be included in the FRFP and/or be provided in the bidders library? | All legacy data will be provided to the new contractor upon award, but there is no requirement to upload it into the new MIS. | |
| 38 | DRFP General | CBA/SCA rates are mentioned in the pricing attachments, but not in the DRFP/PWS. Are there CBAs on the contract and can we get copies of those agreements or will they be posted to the bidder's library? | There are no CBA currently associated with the ACT contract. | |
| 39 | PWS General | Are there identified Domain Specific SMEs or Operators for the Contract that require unique skills, experiences, certs? If so, will the Government provide the LCATs, descriptions and/or specific requirements | No specific SMEs or Operators required for this contract. | |
| 40 | DRFP General | Will there be a transition CLIN separately evaluated from the LPTA factor? | The phase-in (two months) period is included in the Total Evaluated Price calculation. No separate price evaluation will take place. | |
| 41 | Appendix A | Are instructors required as part of this scope? Appendix A (Class "A" Devices) calls out several Instructors per Student Stations. Will the Government provide the appropriate student to instructor ratio per TADSS Device? | No. The government provides all instructors. | |
| 42 | PWS General, Appendix A | If instructors are required, will the Government provide the minimum qualifications/skills required for each instructor type? | The government provides all instructors. | |
| 43 | PWS General | Will the Government provided historical demand information about how much and type of repair parts have been required during the life of the contract? | 12 months of maintenance data will be provided for Situational Awareness. The Government isn't providing this data as Government furnished information for use on the RFP and it comes as-is with no guarantees of accuracy. Number and types of systems has been provided in the Appendix A.. | |
| 44 | PWS General | Will the Government provide a list of required tools and test equipment required by system type? | The government provided in Appendix C of PWS | |
| 45 | Appendix A, :PWS General | A depot at Fort Sill has been mentioned in the documentation, but no detailed requirements are provided in the PWS. Is this a Government owned, contractor operated facility? What are the labor categories of the personnel currently performing that function? | Yes, Ft. Sill is a government owned facility that has office and storage facilities in several locations. The information has been included as Supplement information (Fort Sill Government Provided Space) to show the room descriptions. The Government uses the PWS to establish performance standards. We don't require specific labor categories by requirements. | |
| 46 | Appendix A, :PWS General | What is the approximate size of the depot facility? | Yes, Ft. Sill is a government owned facility that has office and storage facilities in several locations. The information has been included as Supplement information (Fort Sill Government Provided Space). | |
| 47 | Appendix A, B, C and PWS General | Are there material handling equipment required and if so are there mandatory certifications required by personnel to operate the equipment? | Material handling equipment is discussed in Appendix C of the PWS. | |
| 48 | Sec I Clause and PWS question on cyber security CMMC. If applicable. | The Government states “The Contractor shall have a current (i.e. not older than 3 years) CMMC certificate at the CMMC level required by this contract and maintain the CMMC certificate at the required level for the duration of the contract.” |
There is currently no governing body to provide CMMC certification.
Will the Government remove the CMMC requirement since there is currently no Governing body to complete CMMC certification?
| CMMC is currently not a requirement under this contract. Provision 252.204-7021 has been removed from the RFP. | |||
| 49 | Sec I Clause and PWS question on cyber security CMMC. If applicable. | Are all Prime Contractors and Subcontractors supporting ACT required to be CMMC certified? | CMMC is currently not a requirement under this contract. Provision 252.204-7021 has been removed from the RFP. |
| 52 | Sec I Clause and PWS question on cyber security CMMC. If applicable. | What level of CMMC certification is required for this contract? | CMMC is currently not a requirement under this contract. Provision 252.204-7021 has been removed from the RFP. |
| 51 | General | Will the Government provide a workload history by labor category? | No. The current contractor performs IAW the PWS. We do not measure performance based on number of personnel nor do we track the number of contractor personnel. 12 months of maintenance data will be provided for Situational Awareness. The Government isn't providing this data as Government furnished information for use on the RFP and it comes as-is with no guarantees of accuracy. |
| 52 | General | Will the Government provide a list of required labor categories by location? | The current contractor performs IAW the PWS. We do not measure performance based on number of personnel or by labor mix. |
| 53 | General | Will the Government provide a projection for overtime hours by CLIN? | No. The Government doesn’t' track OT hrs for FFP CLINs. The government provided NTE amounts for the CPFF and Cost No Fee CLINs. |
| 54 | General | Will the Government provide a full equipment density list by location? | Appendix A of the PWS has been updated accordingly. |
| 55 | General | Will the Government provide a list of on-hand spare parts by location? | The government provided Appendix C of the PWS with this information. |
| 56 | General | Can the Government provide a full list of additional rent-free GFP required on this contract? | Appendix C to the PWS identifies GFP. Government requests additional clarification if this doesn't address the submitted question. |
| 57 | Pricing workbook | Can the Government provide a plug number for travel and other direct costs? | The Government has established Not to Exceed (NTE) values for the CFPP and Cost no Fee CLINs. The Contractor will propose their fee to be calculated IAW Sec L&M in Attachment 3 Pricing workbook for the CPFF CLINs. The NTE values are the same for all vendor that propose. |
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