Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

ADMINISTRATIVE REQUIREMENTS

TBD Contractor (hereafter referred to as Contractor) must provide the State of California, California Military Department (hereafter referred to as CMD or the State), fourteen thousand four hundred and ten (14,410) Cadet Class C Jacket/Blouses-Sizes XXX Small - XXX Large and fourteen thousand four hundred and ten (14,410) Cadet Class C Trousers-sized XXX Small

- XXX Large to various locations in California.

1. SCOPE

This specification sets forth the minimum requirements for Class C Uniform(s) for the Military Department. California Cadet Corps (CACC). The Class C Uniform includes trousers and a coat.

A. QUALITY/WORKMANSHIP

Delivered uniforms shall be free of any defects that may compromise their appearance, performance, or serviceability. Examples of these defects include, but are not limited to holes, cuts, tears, spots, stains, objectionable odors, twisting or puckering, and unremoved thread ends.

B. PRESSING AND PACKING

Uniforms shall be neatly pressed and individually packaged in protective bags. All uniforms shall be bulk-packed and shipped in boxes to prevent damage during transit. Each box shall be conspicuously and permanently marked at one end with the corresponding garment sizes.

2. CONTACT INFORMATION

Brenda Ochoa, SSG Office: 805-782-6745 Email: Brenda.ochoa@cmd.ca.gov

3. CHANGES IN QUANTITY PER SIZE

The State reserves the right to increase or decrease the quantities of each size pants and/or shirts as reflected on the cost worksheet up to 30% of each line-item quantity. The total quantity ordered by the state for this purchase order will remain 14,410 for trousers and 14,410 for blouses.

mailto:Brenda.ochoa@cmd.ca.gov

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

4. DELIVERY INSTRUCTIONS

Delivery is to be completed in full on or before 150 (one hundred and fifty) days following the issuance of the purchase order, provided that the purchase order is issued by June 1, 2026. In the event that the purchase order is issued after June 1, 2026, the delivery must be completed within 240 (two hundred and forty) days from the receipt of the purchase order to accommodate holiday periods.

Contractor shall coordinate and provide 72-hour notification of delivery to the Military Department contact person specified on the purchase order.

Deliveries may be made to locations inside secure institutional grounds that require prior clearances to be made for delivery drivers. Security clearance procedures may vary from facility to facility. The Contractor will be responsible for contacting the Military Department contact person specified on the Purchase Order for security clearance procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Acceptance of delivery of any material shall not release the contractor/manufacturer from liability for faulty design, workmanship, or materials appearing even after final payment has been made.

Note: In accordance with General Provisions 15.12, entitled “Delivery,” the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation.

Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the Contractor to General Provisions 11.4 entitled “Rights and Remedies of the State for Default.”

Deliveries are to be made to the destinations specified on the distribution list shown on Table 1: Distribution List – Shipping plan

Delivery Requirements include a lift-gate-equipped vehicle and a pallet jack provided by the carrier for unloading at the site. This shall be included in the shipping arrangements.

Specific Programs will need a lift gate on the trucks to include a pallet jack for delivery purposes. Those programs are identified on Table 2: Uniform Sizes by Program, Hours of Operation, and Lift Gate Requirements

5. PARTIAL DELIVERIES

Partial deliveries will be accepted, and partial payments will also be allowed after receipt, inspection, and the acceptance of goods by the Military Department.

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

TABLE 1: DISTRIBUTION LIST - SHIPPING PLAN

The following uniform quantities will be shipped to these locations by the vendor:

Address Quantity Grizzly Youth Academy 721 Mendocino Ave San Luis Obispo, CA 93405

Blouse(s): 950 each Trouser(s): 950 each

Sunburst Youth Academy 3965 Constitution Ave Bldg. 202 Los Alamitos, CA 90720

Blouse(s): 960 each Trouser(s): 960 each

Discovery Challenge Academy 700 Roth Road Stockton, CA 95330

Blouse(s): 680 each Trouser(s): 680 each

Oakland Military Institute 3877 Lusk Street Oakland, CA 94608

Blouse(s): 500 each Trouser(s): 500 each

California Military Institute 755 North A Street Perris, CA 92570

Blouse(s): 1,200 each Trouser(s): 1,200 each

Porterville Military Academy 900 West Pioneer Ave Porterville, CA 93257

Blouse(s): 220 each Trouser(s): 220 each

California Cadet Corps 10 Sonoma Ave Bldg. 1402 San Luis Obispo, CA 93405

Blouse(s): 9,900 each Trouser(s): 9,900 each

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

TABLE 2: OVERALL, CLASS C UNIFORM ORDER

The following quantities are the overall number broken down by size:

Line-Item No. Quantity Unit Description

CLASS C BLOUSE as per specification 1 265 EA Class C Blouse Size: XXX-Small Short 2 580 EA Class C Blouse Size: XX-Small Short 3 3,130 EA Class C Blouse Size: X-Small Short 4 3480 EA Class C Blouse Size: Small Regular 5 3005 EA Class C Blouse Size: Medium Regular 6 2390 EA Class C Blouse Size: Large Regular 7 920 EA Class C Blouse Size: X-Large Regular 8 520 EA Class C Blouse Size: XX-Large Regular 9 120 EA Class C Blouse Size: XXX-Large Regular 14,410 CLASS C TROUSERS as per specification 10 265 EA Class C Trouser Size: XXX-Small Short 11 720 EA Class C Trouser Size: XX-Small Short 12 3040 EA Class C Trouser Size: X-Small Short 13 3395 EA Class C Trouser Size: Small Regular 14 3000 EA Class C Trouser Size: Medium Regular 15 2480 EA Class C Trouser Size: Large Regular 16 620 EA Class C Trouser Size: X-Large Regular 17 810 EA Class C Trouser Size: XX-Large Regular 18 80 EA Class C Trouser Size: XXX-Large Regular 14,410

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

6. BID SAMPLES

By bid due date and time, interested Bidders must submit a sample of the item(s) offered for inspection and evaluation. Bid samples must represent the material and workmanship quality being offered. Class C samples must meet all the technical requirements in its entirety, except that the color (Coyote Brown) and design may be finalized during pre-production sample approval. Bid sample submission cost is sole responsibility of the bidder.

The samples must be tagged with the name and address of the Bidder, Event ID and due date clearly marked on the exterior of the shipping container and be clearly labeled as “Samples”.

Samples shall not be enclosed with the bid, nor the bid with the samples.

Samples shall be sent directly to:

DGS – Procurement Division 707 Third Street, 2nd Floor North West Sacramento, CA 95605 Attn: Carlos Angulo

BU# 8940, IFB# 0000038311

Samples delivered by the Bidder or authorized representative must be received at the location specified above prior to 2:00 p.m. on the bid due date.

Failure to submit samples in complete accordance with the above requirements may result in the bid being classified as non-responsive and not accepted.

Samples submitted for this event become the property of the state and will not be returned to vendors.

7. PRE-PRODUCTION CONFERENCE

A pre-production conference, within 14 calendar days after purchase order award, shall be held between the awarded Bidder and at least one (1) Military Department personnel. Within seven

(7) calendar days, after purchase order award, the Military Department shall contact the awarded bidder to schedule the pre-production conference, at a specified location or via teleconference.

This conference shall be held prior to the start of any production. The purpose of this meeting is to review the specifications, clarify questions, pre-production samples overview, and share contract information.

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

8. PRE-PRODUCTION SAMPLES

The awarded Bidder shall provide one (1) pre-production samples of each item (blouse and trousers) to the Military Department for inspection and approval prior to full production of the items.

The awarded Bidder must not commence with production of the items until the awarded Bidder has received notification from the Military Department that the samples are acceptable. Any production of items before sample acceptance will be at the sole risk of the awarded Bidder.

Military Department Personnel Contact:

SSG Brenda Ochoa Office: 805-782-6745 brenda.ochoa@cmd.ca.gov

9. WORKMANSHIP

Delivered uniforms shall be free from defects that will affect their appearance or serviceability.

Examples of some of these defects are holes, cuts, tears, spots, stains, objectionable odor, twisting/puckering, thread ends not removed, or any other defects. Any changes and variations in materials or fabric during the contract period would need prior approval from the Military Department.

As required in the bid, pre-production samples will be submitted to the CA Cadet Corps for review and approval prior to commencing full production. These approved pre-production samples will then serve as the standard and will be used as references to compare material and workmanship quality of delivered products.

10. BIDDERS EXPERIENCE INFORMATION

The Bidder shall be able to demonstrate a history and expertise in the sale/manufacturing of products similar to the requested items and have been in business continuously for a minimum of five (5) years prior to bid.

Bidder’s number of years in business: ______________

11. MANUFACTURER EXPERIENCE INFORMATION

The manufacturer(s) shall be able to demonstrate history and expertise in the manufacturing of products similar to the requested items and have been in business continuously for a minimum of five (5) years prior to bid.

Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____

The manufacturer(s) must follow a Quality Assurance / Quality Control Program in their manufacturing process. The bidder shall provide a copy of the documentation of such programs for each manufacturer used with the bid response.

Department of General Services BU 8940 Event ID 0000038311 Procurement Division Attachment 1

12. CUSTOMER REFERENCES

Bidders shall provide a minimum of three (3) references from (3) different contracts.

Bidder references shall be provided on Attachment 6 - Bidder Reference Form, Each bidder reference shall:

• Be for work performed within the last five (5) years

• Have similar scope of work (must be for sale and manufacturing of custom printing clothing items)

Each Attachment 6 - Bidder Reference Form has nine (9) questions that address key areas needed to meet the State’s needs and each question will be rated by the customer by providing a rating of 1 to 5.

Bidders must fully complete Attachment 6 - Bidder Reference Form, and return the form directly to Bidder. The Bidder must then submit the completed Attachment 6 - Bidder Reference Form, with the bid. Only Attachment 6 - Bidder Reference Form from this procurement, will be accepted.

The State reserves the right to verify any and all references. If the reference cannot be contacted, your bid may be deemed non-responsive.

13. DISTRIBUTION PLAN

Bidders are requested to submit a Distribution Plan with their bid response. The Distribution Plan should be the Bidder's written plan for distribution of the products. The plan must clearly show distribution from the manufacturer(s) to the end user, including all points in between specific to this resulting contract only, and the role that you as the contractor of record will play in the distribution. This plan should clearly identify all parties, including any subcontractor, Disabled Veteran Business Enterprises (DVBE) and/or Small Business (SB) participants, involved in the execution of this contract and their responsibilities.

At the State's option prior to award, Bidders may be required to submit additional written clarifying information. Failure to submit the requested documentation may result in your bid being considered non-responsive.

14. BILLING INFORMATION

Invoices shall include the Agreement Number and be submitted to:

Military Department ATTN: Box 43, Accounts Payable 10601 Bear Hollow Drive Rancho Cordova, CA 95670