Att 1 - SOW_575-221 - FINAL.pdf

Electronic Health Record Modernization (EHRM) Infrastructure Upgrades – Tier 2 – Data Center – Grand Junction, CO

Project 575-221 Veteran Affairs (VA) Western Colorado Health Care System (WCHCS)

OBJECTIVE:

Fully renovated Office of Information Technology (OIT) administration offices and adding a new addition of approximately 1,317 Sq. Ft. for a new Data Center for the EHRM Infrastructure Upgrades – Data Center project 575-221 at the Grand Junction VA campus, 2121 North Ave., Grand Junction, CO 81501.

SCOPE OF WORK:

Contractor shall furnish labor and materials and perform work to provide labor, materials, equipment, and other services as necessary for the renovation of approximately 2,000 Sq. Ft. for OIT administration offices and adding a new addition of approximately 1,317 Sq. Ft. for a new Data Center, as required by drawings and specifications.

Phase 1: Build a new data center. Build a new entry room. Refinish OIT reception room. Upgrade electrical system to support new data center. Provide new CRAC units and HVAC to support the new data center. Old data center is to remain operational during phase 1. Also, open office space is to remain functional during construction of phase 1. Contractor to provide protection for access to and from said spaces during construction. General contractor is connecting all campus data to new data center and is to commission data center before phase 2 is to begin.

Phase 2: Demolish old data center and remaining office space. Build new office space as shown in the drawings. Reception room and new data center are to remain operational during the construction of this phase. Electrical, Mechanical, and Telecommunication systems will require detailed sequencing, phasing, and coordination to insure an operational MCR while the new MCR is being built. Contractor will splice all existing connections from old data center location to new data center location, to ensure complete functionality. Switch over down time will be coordinated closely with existing IT department.

Deconstruction of the existing Data Center will only occur in phase 2, or when the new data center has been constructed, connected, and commissioned. This is to limit down time to only hours over a weekend. All shutdowns shall be coordinated with the VA with 3 weeks in advance.

SPECIAL CONDITIONS:

1. No parking is allowed on the WCHCS campus. Contractor must shuttle tools, materials, personnel, etc. onto campus – temporary parking is permissible anywhere on campus except in the ambulance or emergency lanes. Recommend parking in nearby public spaces off-campus or coordinating a parking arrangement with local private businesses.

2. Opportunities to use parallel construction techniques must be identified and utilized to the maximum extent possible, to minimize utility outages.

PROJECT MANAGEMENT:

Based on the above list of work items the general contractor selected must successfully manage a variety of trades and tasks, coordinate just-in-time delivery of materials, get those materials to the job site, and schedule the necessary labor to construct various parts of this project in a timely fashion. Therefore, a critical aspect of this contract is construction management including but not necessarily limited to:

1. Scheduling using the critical-path-method.

2. Running and documenting an OSHA-compliant construction safety program.

3. Managing job site access and security.

4. Compliance with all VA security policy and Police requirements, to include badging of all personnel working on site.

5. Managing the separation of construction activities from on-going hospital information technology and patient-care operations.

6. Managing periodic utility shutdowns including appropriate permitting procedures including lockout/tag out, hot work, etc.

7. Implementing and maintaining required interim life safety measures (ILSM) as needed.

8. Coordinating with COR to maintain acceptable conditions for all on-going hospital functions.

9. Coordinate all training with COR.

10. Attend weekly construction meetings on phone or in person.

11. Submitting daily progress reports/logs to COR.

12. Disposal of any waste generated and daily clean-up of construction site.

13. Quality Assurance / Quality Control.

14. Commissioning of all systems.

SUBMITTALS:

See specifications.

HOURS OF WORK:

See specifications.

PERIOD OF PERFORMANCE

730 calendar days from Notice to Proceed.