Att 02_SOW (250520).docx

US Department of Agriculture (USDA)

Grand Island Rim Trail Improvement Great American Outdoor Act Project Statement of Work 11/14/2024

Contents

Project Name Grand Island Rim Trail Improvement Great American Outdoor Act Project General Information

1.0 Background and Purpose

This is a construction contract to provide deferred maintenance services at 21 locations along the 20.5 mile long Grand Island Rim Trail, on the Munising Ranger District, Hiawatha National Forest. The proposed actions consist of the removal of old culverts, installing new culverts, re-establishing ditch lines, installing diversion ditches and retreading surfaces within existing trail corridor to improve conditions around the Grand Island Rim Trail. The finished product following the completion of this contract will be a trail brought to USFS Class 4 Bicycle Design Parameters (Attachment 6, page 5) with an expanded width of twelve feet, that can be sustainably maintained and is enjoyable for the public.

2.0 Scope of Work

This project is for extensive reconstruction and deferred maintenance at 21 locations along the Grand Island Rim Trail on the Hiawatha National Forest (HNF). A detailed list and descriptions are provided in Section 4.0, but a brief summary of the major work items include:

· Trail reconstruction consisting of approximately 2.5 miles of linear grading which includes general restoration (clearing and brushing, tread rehabilitation, stump removal and ditching). There will also be 14 culverts installed, either new or replacing existing failing culverts. No additional material to be brought in to rehabilitate trail unless specifically identified.

3.0 Location

3.1 The project location is on Grand Island in Lake Superior which can be accessed a variety of ways listed below:

3.1.1 Access by Ferry/Barge: The island can be access by using the Grand Island Landing (Powell Point) ferry or barge on the mainland to the Williams Landing on the south end of the island. Keep in mind that ferry/barge service, most notably barge service, can be impacted by weather/wind conditions on a daily basis. The contractor must coordinate the details of using the ferry/barge service if using this method to access the island.

Access to Grand Island is available via passenger ferry and barge service offered through our Grand Island Ferry Service concessionaire the Friday before Memorial Day to Columbus Day annually (subject to change). The passenger ferry schedule for 2024 as is follows (this is a reference and is subject to change annually**):

May 26th through June 13th:

Ferry Times: 9am, 10am, 11am, Noon, 1pm, 2pm, 3pm, 4pm June 14th through September 8th:

Ferry Times: 9am, 10am, 11am, Noon, 1pm, 2pm, 3pm, 4pm, 5pm, 6pm Fourth of July Schedule:

Ferry Times: 9am, 10am, 11am, Noon September 9th through October 14th:

Ferry Times: 9am, 10am, 11am, Noon, 4pm The current price for 2024 for the passenger ferry is $23.00 for one roundtrip, per person.

The Forest Service owns an 80 foot long by 30 feet wide by 6-foot draft steel barge that was inherited from Cleveland Cliff Industries upon transfer of ownership to the Forest Service in 1990. The gross tons for this barge are 94.5 tons. The Grand Island Ferry Service is permitted and USCG certificated to operate the barge on the Forest Service’s behalf. Below is the current rate and schedule for the barge service for 2024 (this is a reference and is subject to change annually**):

Barge runs will occur on Thursday’s beginning at 7:00 a.m., to be completed by 11:00 a.m. (weather permitting) and with confirmation with concessionaire. Barge runs will cost $400.00.

Barge runs must be scheduled and paid for no less than 48 hours in advance. Fee is due from the customer that schedules service. Coordination for sharing the cost amongst residents is the responsibility of the customer.

Barge run is defined as leaving Grand Island Landing (Powell Point), arriving at Williams Landing, waiting up to 20 minutes, and returning to Grand Island Landing. Customer caused departure delays will be billed at $100.00 per hour.

It will be the responsibility of the selected contractor to work directly with the Grand Island Ferry Service concessionaire to coordinate the needs for transportation as they relate to completion of the specification of this contract (I.e., transportation of equipment, supplies, personnel). The Island can be accessed by personal watercraft directly and the determination as the suitability of direct water access to the project locations articulated in the project plans within this contract package are the responsibility of the selected contractor.

3.1.2 Access by Watercraft: It may be possible to access the project location by watercraft directly. The contractor is responsible for the determination of the suitability of this type of access and confer with the COR for written authorization of such watercraft and landing location on the island.

3.1.3 Island Roads and Trails: The project locations can be accessed by using the island roads and trails that are designated on the project access map(s) within this contract package. The condition and geometry of the existing island roads and trails must be assessed before attempting to drive or haul equipment and materials on the roads. If improvements to the island roads or trails are required to allow access by large vehicles, equipment, or materials (such as road/trail widening or vegetation clearing) such improvements must be approved in advanced by the COR. Allow at least 7 days for evaluation and approval or rejection of the requests by the COR. Such improvements will be considered incidental to other work on this contract and will not be paid for separately. (It is suggested that the contractor include any costs for such access improvements be included in the mobilization item within the schedule of items).

3.2 Cell-service is intermittent and unpredictable within the project area.

Contractor Requirements

4.0 Technical Requirements / Tasks

The Contractor shall provide the following trail maintenance tasks:

4.1 Linear Grading: Contractor shall establish new ditchlines approximately 2’ wide by 2’ deep for runoff. Retread 12’ wide trail surface with centerline crown or offslope toward ditchline. Install outlet ditches at low points and intermittently along steeper slopes. Clear and grub to 18’ wide by 10’ high from trail centerline. Retread trail surface. Spot graveling will also be required at designated locations.

4.2 Culvert Installation: This work consists of removal and disposal of existing culverts, furnishing and installing new culverts, including excavation and backfill, and importing and hauling of all materials required in this contract. Three culverts required permitting through the Michigan Department of Environment, Great Lakes and Energy (EGLE) and have extra site-specific requirements for successful installation. There is a corresponding plan set with detailed instructions on installation and materials to be furnished for each of these culverts. Review the Grand Island Rim Trail Improvement Project Culvert Replacements (#47, #48, #50) plan set for these requirements. Contractor must provide imported rocks consistent with Standard Specifications for Construction of Trails and Trail Bridges on Forest Service Projects. Follow State of Michigan Best Management Practices (BMP) according to EGLE’s Sustainable Soil and Water Quality Practices on Forest Lands. Specifications for aggregates, geotextiles and erosion control blankets can be found on sheet 2 of said plan set. All other culverts not required under permitting through EGLE can reference detail sheet #3 for installation requirements. All requisite permits have already been obtained by the Forest Service.

4.3 Rehabilitation of Site/Seeding: At the conclusion of any earthwork including culvert installation and linear grading, sites must be rehabilitated with the leveling of mounded materials, removal of slash and stumps, and seeding in any area where ground disturbance has occurred outside of the existing roadbed. USFS specified seed mixtures and rates can be found on sheet 2 of Grand Island Rim Trail Improvement Project Culvert Replacement plan set. Seed rates and mixtures are not exclusive to permitted areas and must be applied to all areas with ground disturbance.

4.4 Split Rail Fence Installation: Furnish and install wooden split rail fencing to act as a guard rail along steep slope at the north end of the project as located by the Forest Service. See detail sheet #4 for specifications.

See the attached specifications and drawings for task specific requirements. See the Schedule of Items for the full list of every work item, task location, and quantity.

5.0 Control of Traffic

5.1 The contractor shall keep the Grand Island Rim Trail open and maintained in such condition as to safely accommodate the public. Closures of particular sections of road or defined areas while work is being conducted is the responsibility of the contractor. The contractor shall supply all signs, barriers, fencing, etc. that are required to create an effective closure. The contractor shall submit a closure plan to the COR for consideration at least 14 days prior to implementing a closure. Closure request must be approved in writing by the COR prior to implementation. Reroute locations shall be determined by the COR.

5.2 Temporary detours, approaches, crossings, and intersections with roads shall be provided and maintained in a safe and passable condition.

6.0 Landscape Preservation

6.1 All tree felling operations must occur prior to June 1 and/or after August 15. Any tree five inches DBH or larger must be approved by the COR before removal.

6.2 Prior to the trees being felled, they will be inspected by Wildlife staff to ensure there are no migratory bird nests in the tree.

6.3 If a previously unidentified archaeological or historic site(s) is encountered, the contractor shall discontinue work in the general area of the site(s) and notify the COR immediately.

6.4 Prior to implementation, protected sites will be marked with blue and white flagging. These areas shall have a protection zone extending up to 30 meters (100 feet) beyond the boundaries of the site, wherein no earth disturbing activities, including the staging of materials and equipment, will be permitted.

6.5 All mineral materials, topsoil and straw or hay erosion control products used shall be certified as “weed free.”

6.6 Rehabilitate and revegetate sites where damage has occurred to vegetation outside of the limits of work.

6.7 Culvert placement will occur during dryer periods of the summer to limit the amount of sediment transport that may occur during earth-disturbing activities. Earth disturbing activities will not occur or will be minimized at culverts that exhibit flow during wet periods or when rain events are forecasted.

6.8 Contractors will promptly stabilize disturbed soils, on the same day or within one to two days of culvert placements. Refer to the proposed actions for stabilization methods.

6.9 Seed matting and any other temporary erosion controls will be composed of biodegradable materials.

6.10 Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams and rivers.

6.11 Pollutants such as raw sewage and other harmful materials shall not be discharged into or near streams and rivers or into natural or manmade channels leading thereto.

6.12 Waste motor oil, fuel, lubricant, bitumen, and similar hydrocarbons shall be collected and returned to the supplier. They shall not be wasted on the ground or buried.

6.13 All contractor furnished equipment and vehicles to be used at the job site shall be cleaned and free of invasive species (noxious weeds), seeds, external grease and oil and shall be inspected prior to entrance onto Federal lands. The restriction shall include equipment and vehicles intended for off-road use, whether they are owned, leased, or borrowed by the Contractor or Subcontractor.

6.14 Approval for the use of land-based motorized equipment such as ATVs less than 50” wide, small-scale excavators, and track haulers may be granted if the equipment is shown to be capable of operating within the trailway and/or at material sources for loading without damage to the surrounding area. The use of equipment outside of the trailway will not be allowed if it will damage vegetation or soil or create drainage problems. Cross-country movement of equipment, outside of the staked trailways, shall not be permitted unless approved in writing by the COR. Land based motorized equipment may be operated on the existing trail alignment.

6.15 Provide an Equipment Operation Plan that describes the type of equipment, how the equipment will used, safety precautions for the particular equipment, how the equipment will be moved to and from the work areas, and other considerations. The use of helicopters in the project area is allowed.

6.16 All protective plating and armoring shall be intact and properly functioning on the equipment to reduce the potential for damaging hydraulic hoses or the undercarriage.

6.17 Spill kits approved by OSHA for petroleum product leaks shall be always onsite.

6.18 All damage to trail tread, trail structures or water control structures caused by use of equipment will be repaired by the contractor at no expense to the Government.

6.19 Immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by the Contractor’s employees, whether set directly or indirectly as a result of construction operations, without direction by the Forest Service.

7.0 Use of Premises

7.1 Garbage: The area may be frequented by bears, which may become habituated to humans and may be attracted by activity and food. Maintain control of garbage and food so that no wildlife can access them and dispose of any and all garage created during the performance of the contract.

7.2 Use of Forest Service Campsites: It may be possible for the contractor to use one or more of the campsites shown on the project map near the project areas along the Rim Trail: Gull Point, Preservation Point, Shelter Ridge, Freighter View. Other campsites are shown for reference only and will remain open to the public while work under this contract is being performed. (see attached Grand Island map). Administrative closure of a campsite(s) shall be submitted to the COR for consideration at least 14 days prior to implanting a closure.

7.3 Sanitation Facilities: The contractor is responsible for providing and maintaining restroom/sanitation facilities in accordance with state and federal waste disposal regulations. Primitive toilet facilities are located at campsites (see list in item 7.2) as well, but keep in mind that campsites are reservation based and may be occupied by campers during the performance period.

7.4 . Use of Forest Service Facilities, Utilities, and Improvements: It may be possible for the contractor to have reasonable use of facilities, utilities, and improvements. The contractor shall coordinate such use in advance and submit a written request for such use to the COR for consideration. Any such use shall be approved in writing before use occurs. Note: Water and electric utilities exist on the island, however, no such utilities are near the project locations. Potable water is available for drinking water only at Juniper Flats Groupsite to the south of the further south project area and water is available also at Williams Landing, Farrell Cottage, Murray Bay Day Use Area, and our Grand Island Forest Service Garage. (see attached Grand Island Map).

7.5 Before any suspension of work all trailways shall be left in a condition suitable for traffic.

8.0 Disposal of Waste Material

8.1 Remove all waste material from the project area and dispose offsite unless otherwise specified.

8.2 Native timber may be disposed of on-site but must be scattered (not stacked) and placed where not readily visible from the trail.

9.0 Government Furnished Materials and Supplies

9.1 No government furnished materials or supplies shall be provided. All required material must be procured offsite by the Contractor.

10.0 Deliverables/Schedule

10.1 Tasks and Associated Deliverables: Timely submission of deliverables is essential to successful completion of this requirement. Schedules for key deliverables are shown below in Table 1. All deliverables shall be submitted electronically to the CO and COR. The Government shall review the Contractor’s plans (traffic control, equipment operation, and channel diversion) as submitted for completeness and applicability. Proposed modifications of Contractor’s plans will be discussed with the Contractor prior to acceptance. The Contractor must allow a minimum of two weeks for each submittal review, one week for re-review, and four weeks for the FRP design and calculation review.

10.2 Reporting Requirements: The contractor is required to provide written progress reports weekly. The report can be submitted via email to the COR. The progress report shall cover all work completed during the specified period, status of material orders, and present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation. This report is not a substitute for regular communication between the contractor and the COR.

10.3 Project Plan and Schedule: Work schedule will be submitted with the Contractor’s proposal; if timelines change by more than five business days the Contractor must resubmit and/or keep CO updated of all changes in writing.

Table 1

Deliverable

Objective

Due Time of Gov Approval After Submittal

Updated Work Schedule To notify the government of when the contractor shall be on site performing work and of significant work milestones.

As changes arise.

7 Days

Traffic Control Plan

11.0 Order of Precedence – Requirements, Specifications & Drawings Any inconsistency in the specifications of this solicitation and any resultant contract shall be brought to the CO/COR for resolution, but general precedence occurs in the following order:

1) Statement of Work – Special Contract Requirements

2) Project Specifications A. Schedule of Items B. Standard Specifications

3) Contract Drawings A. Drawings, figured dimensions over scaled dimensions B. Drawings, large scale drawings over small scale drawings C. Schedules on drawings over notations on drawings

4) Staking on the ground

13.0 Applicable Laws, Regulations, Specifications and Guidance

13.1 Project specific drawings and specifications

13.2 FOREST SERVICE STANDARD SPECIFICATIONS FOR CONSTRUCTION OF TRAILS AND TRAIL BRIDGES ON FOREST SERVICE PROJECTS, 10/30/2014. These may be viewed online at: Standard Specifications for Construction of Trails and Trail Bridges on Federal Projects (usda.gov)

Note that this version supersedes EM-7720-103, Standard Specification for Construction and Maintenance of Trails (1996).

13.3 Manual on Uniform Traffic Control Devices (MUTCD): https://mutcd.fhwa.dot.gov/

14.0 Attachments

WD#MI20250001 05/16/2025

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