Atch 5_Sole Source_Brand Name Documents (11 pages).pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the item(s) listed below accommodates standardization of these items throughout the facility.

a. Card Readers

i. HC Model RPK40 Card Readers

ii. Lenel 1300 u control board

iii. Lenel Corporation iv.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Facility security system is currently Lenel with HD readers and Lenel control boards. Readers must be compatible with Lenel and FIPS compliant. Other card readers are not compatible with these requirements. They have no way of connecting to the power boards or communicating with the system currently in place. A functional, communicating security system is a major safety requirement. Lenel zone control boards are also required to connect back to the Lenel system.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:24:05 -06'00'

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Fire Alarm System

i. Gamewell/FCI components ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Gamewell/FCI components are required to integrate with existing fire alarm system. This is a National Fire Protection Association (NFPA) listed system in which all components must be from the same manufacturer to function and communicate appropriately. This is a fire code related matter.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

Gamewell Corporation is the only firm capable of providing the items described in Section 3 above without the VA experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:45:05

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Schlage “L” series Mortised Door Locksets

i. Schlage ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This project will be installing new locksets on the new doors in the ward that are the same brand and quality as the existing mortised locksets in the medical center and at the medical center out buildings. The medical center has approximately 3,000 Schlage “L” Series mortised locksets installed in doors with another 200 300 installed in doors in the out buildings. The medical center currently stocks parts and extra locksets for only the Schlage “L” series mortised locks. The medical center locksmith is trained to service these locksets and maintain them in working condition.

4. Description of market research conducted and results or statement why it was not conducted:

These items have been standardized throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. If a different lockset would be introduced into the medical center it would cause confusion for maintenance staff and contractors, and would require the medical center to stock parts for different manufacturers at additional cost to the medical center.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:41:06

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Pneumatic Tube Delivery System

i. Swiss Log ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The project will include the addition of one (1) control station of the pneumatic tube delivery system and include all additional piping and upgrades needed to function properly. The Building 70 pneumatic tube delivery system is currently Swiss Log. The proposed system upgrade will be Swiss Log Nexus components. As the system will not be replaced in its entirety, Swiss Log components will need to be utilized in the upgrade. No other brand components operate with the current system.

The entire system is not in need of replacement, and as such only Swiss Log components are acceptable within the current system.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:35:40

VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Wayfinding and Signage System

i. Takeform ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

New signage must be compatible with the existing system to ensure standardization of aesthetics, maintenance, and wayfinding. There are no other vendors that offer this type of signage. Takeform signage meets all Americans with Disabilities Act and International Building Code requirements.

Any other system of wayfinding, when used with existing signage in the facility, may cause confusion and safety issues. Signage is also updated by in house staff using specialized equipment and materials. A new signage system would require the MVAHCS to either buy new specialized equipment and materials or require an on going service contract to update and maintain signage.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:37:50

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Door closures

i. LCN Brand ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This project will be installing new door closers in the procedure rooms that match our existing closers. The facility currently has several thousand closers installed in the hospital. The VA carpenter shop keeps parts and extra closers in stock for repair and/or replacement of our existing door closers. The VA locksmith currently maintains the existing door closers. Adding a new brand of door closer would cause additional training for VA staff, maintenance time, and cost to stock parts. The VA carpenter shop keeps parts and extra closers in stock for repair and/or replacement of our existing door closers.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:32:18

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:43:47 -06'00'

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263 20 AP 5376

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23) Ordering Activity:Minneapolis VA Health Care System (VAHCS), Facilities Engineering Department Purchase Request Number: 618 21 3 6911 0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Project: 618 20 205, Create Centralized Services and Social Distancing for COVID project at the Minneapolis VAHCS that will be awarded as a design build contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Panduit RJ45 data jacks, face plates, patch cords and patch panels (Security System Programing & Telecommunications cabling and infrastructure)

i. Panduit ii.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Panduit cables and faceplates are required for maintenance purposes and labeling consistency. The Panduit patch cords, faceplates, and outlets are required so IT staff can identify which components are which, and what each is supposed to connect to in the IT closet. This is consistent throughout the hospital, so using other types would cause confusion and potential for misconnections, which would be a major risk on a security system, telephone systems and IT systems. Panduit RJ45 data jacks, face plates, patch cords and patch panels.

The Panduit system was selected because the face plate and outlet are of optimal shape and orientation. Other types have been tried, but they have been more susceptible to damage and harder to work with. IT staff must frequently access these when they’re behind desks or above ceiling tiles, so the specified make and model saves a great deal of time and prevent unintentional damage. IT now keeps these components in stock, so bringing in others would cause excess maintenance time and require excessive additional components to be kept in stock.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted when the decision was made to standardize these items throughout the Minneapolis VAHCS. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lucas Dahlman Date Contracting Officer

Lucas J Dahlman 1595839

Digitally signed by Lucas J Dahlman 1595839 Date: 2020.11.11 14:33:39