Atch 3 Statement of Work SOW Construction.docx

Department of Veterans Affairs VA Medical Center Projects San Diego VA Healthcare System

Project # 664-16-301 Emergency Bus and Switchgear Modification

Statement of Work

Prepared by:

San Diego VA Healthcare System Engineering Service

Program Guide PG-18-15, Volume E ii

1. PROJECT OVERVIEW

1.1. The San Diego VA Healthcare System (VASDHS) currently has a requirement for a project to modify the existing Emergency Bus and Switchgear system at the San Diego VA Healthcare System (VASDHS) located in San Diego, CA 92161.

2. LOCATION

2.1. All Work will occur at the following location: U.S. Department of Veterans Affairs, San Diego VA Healthcare System, San Diego VA Medical Center (and applicable outlying buildings), 3350 La Jolla Village Drive San Diego, CA 92161

3. PERIOD OF PERFORMANCE

3.1. The Government expects to award a task order and issue a notice to proceed upon task order award. The project requires the tasks to be completed within 360 calendar days after issuance of Notice to Proceed (NTP).

4. CONTRACT TYPE

4.1. This award is a firm fixed price contract.

5. SCOPE OF WORK

5.1. This document defines requirements for project number 664-16-301, “Emergency Bus and Switchgear Modification”, on the San Diego VAMC Campus in the San Diego VA Healthcare System (VASDHS) located at 3350 La Jolla Village Drive, CA 92161.

5.2. Contractor must provide all labor, materials, supplies, transportation, tools, equipment, supervision and construction services necessary to complete project number 664-16-301, “Emergency Bus and Switchgear Modification” as required by drawings and specifications. All necessary testing and commissioning is required.

5.3. Reference attached construction documents and specifications.

6. DESCRIPTION OF WORK

6.1. Work must include, but is not limited to the following:

A. Contractor must be solely responsible for providing all labor, materials, supplies, transportation, tools, equipment, supervision and construction services necessary to complete project number 664-16-301, “Emergency Bus and Switchgear Modification” as required by drawings and specifications.

B. Contractor’s work and responsibility must include all necessary planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required. Sub Contractor’s shall conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Sub Contractor’s shall insure that all work provided meets, or exceeds the scope of work, the project plans, and the contract specifications.

C. Contractor must provide all necessary conduit, cabling, raceway, fittings, and ancillary equipment not described in the plans and specifications to ensure each system is fully functional and operating in accordance with manufacturer and VA specifications.

D. All costs must be included in the base bid including all incidental work and materials associated with the demolition, installation and construction in the exterior and interior of the building must be included in the base bid.

E. Contractor must be responsible for complying with all construction documents and applicable Department of Veterans Affairs Specifications as part of this project.

F. Contractor must perform all work in accordance with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements.

G. In the event there is a conflict between any standards/codes, Specification, construction documents, and Sow, the VA is the deciding authority and will determine which clause will apply.

H. All Work must take place with minimal disruption to adjacent workspaces and all work must be coordinated with the VA prior to any work being performed.

7. EXISTING CONDITIONS

7.1. Contractor must coordinate all work with existing work to remain and existing conditions.

7.2. The Contractor must exercise extreme care to avoid damaging Government property including but not limited to buildings, equipment, underground utilities, pavement, road surfaces, parking areas, trees, shrubs, or turf. and provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, grounds and buildings from damage and or injury at no additional cost to the government.

7.3. Any and all damage to Government property by the Contractor or any third-party Contractors/entities performing other services on site as part of the contract must be repaired and/or replaced by the Prime Contractor to its original installation and finish at no additional cost to the government.

7.4. The contractor must restore all disturbed grounds, walkways, and road surfaces to its original installation and finish at no additional cost to the government.

7.5. The Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract to its original installation and finish at no additional cost to the government.

7.6. Contractor must relocate any temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system to is original state at no additional cost to the government.

7.7. The contractor must coordinate with the VA COR at least 5 calendar days in advance before disabling any of the following systems, all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system at no additional cost to the government.

8. GENERAL REQUIREMENTS

8.1. CONTRACTOR RESPONSIBILITIES

A. Contractor must be solely responsible for providing all labor, materials, supplies, transportation, tools, equipment, supervision construction services and incidental work necessary to complete all requirements as required in this document.

B. Before disabling any life safety system, the contractor must coordinate with the VA COR at least 5 calendar days in advance.

C. The Contractor must provide all necessary labor, materials, supplies, tools, and equipment to protect personnel, furnishings, equipment, piping, grounds and buildings from damage and or injury.

D. The Contractor must ensure that all materials are new, free from defects and/or imperfections and meet VA specifications.

E. The contractor must be responsible for obtaining and coordinating the services of any and all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.

F. The Contractor must not perform any service that will result in additional charges without prior written approval from the Contracting Officer.

G. The Contractor must be responsible for verifying current requirements with the manufacturer of the products used on the project and notify the VA COR if any discrepancies are found before the purchase of the product or any work to install owner-furnished products.

H. The Contractor must be acquainted with the appropriate sections of the following VA documents:

VA Master Construction Specifications (PG-18-1) VA Construction Standards (H-18-3) VA Standards Details (PG-18-4) VA Seismic Requirements (H-18-8) VA Barrier Free Design Guide (PG-18-13) VA Room Finishes, Door, and Hardware Schedule (PG-18-14) Electrical Design Manual

I. The Contractor must be acquainted with the design criteria from all VA Design Manuals where appropriate.

J. The Contractor must obtain their respective VA design manual, standard details, and construction standards, and Construction Master Specifications from the VA website at https://www.cfm.va.gov/til/index.asp K. Contractor must comply with all applicable city, county, state, and federal regulations / codes, applicable OSHA standards, and VA guidance.

L. Construction must comply with Infection Control Risk Assessment (ICRA), and IC standards delineated in the specifications.

8.2. On-site staging will not be provided on VA premises unless authorized in writing by the VA COR.

8.3. Project site and overall medical campus has very limited laydown areas. Project should be executed with close coordination and just in time delivery of materials.

8.4. The Contractor must provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, and building from damage and or injury; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, to its original installation, and/or finish at no additional cost to the government.

8.5. PROJECT SCHEDULE.

A. Before commencement of work, the Contractor shall confer with the VA COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel

B. CRITICAL PATH METHOD (CPM): Contractor must submit for VA approval the following:

Critical Path Method (CPM) Requirements:

Phasing narrative Phasing plans (on reduced architectural floor plans) Phasing diagrams Written list of systems:

temporary systems by phase separate by technical discipline Phasing plans (full size)1 & 2 with phasing diagram

C. The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

8.6. SCHEDULE OF WORK

A. All work must be completed no later than 360 calendar days after a notice to proceed is issued by the Contracting Officer.

B. Work must start within 14 calendar days after a notice to proceed is issued by the Contracting Officer.

C. The Contractor must notify the Contracting Officer’s Representative (COR), Mr. James Bowen, no later than 5 calendar days before starting work. The Contractor must schedule/coordinate all work with COR.

D. All work shall be constructed and phased to limit disruptions to the existing medical center. This will require weekend and afterhours work. The contractor is to provide a plan that minimizes impact to the service prior to commencement of work.

E. The Contractor must schedule all work with the COR including construction access and storage. The construction schedule procedure must be approved by the COR prior to the start of construction.

F. The Contractor must provide a written two-week forecast of work scheduled to be accomplished. The report is to be delivered in writing on every other Monday (bi-weekly) no later than 9:00 A.M. Central Time to the VA COR.

G. VA reserves the right to close/shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

8.7. HOURS OF WORK

A. Normal hours of operation for The San Diego VA Healthcare System (SDVAHS) are 8:00AM to 4:00 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the COR at least five (5) calendar days prior to the proposed start of such work so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

B. When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Federal holidays include:

8.8. WORKMANSHIP

A. The Contractor at no additional cost to the Government must correct any and all work not meeting specifications.

B. All construction and installation work shall comply with VA specifications for material and workmanship C. All work must be performed by persons fully qualified and competent in the trade/work they perform. The government reserves the right to request training certificates and credentials from the contractor at any time during the course of this contract through written request by the Contracting Officer Representative (COR).

8.9. DAILY PROGRESS REPORTS

The Contractor must provide a detailed daily field report of work accomplished the previous calendar day no later than 9:00 A.M. local time to COR.

8.10. WORKING CONDITIONS

The buildings and the surrounding site areas will be occupied, and Government operations will continue on a normal, temporary or restricted basis for the duration of the contract. The Contractor must take all precautions to ensure that their operations are conducted in a manner so as not to interfere with facility operations of the San Diego VA Healthcare System. The Contractor must execute work in a safe manner and must not subject personnel to unsafe conditions. The Contractor must isolate the work site(s) by provide safety barricades, devices, and equipment to protect personnel and property and repair any damage caused by construction operations. The Contractor must take all precautions to protect the building and its occupants during the construction period.

8.11. SITE VISIT

A. The Contractor must visit the site prior to bidding to determine the full and exact extent of the work required. Failure to inspect the site prior to bidding will not constitute grounds for a claim after contract award. A site visit will be scheduled through the Contracting Officer.

B. Prior to submission of any bid, The Contractor must perform a thorough field survey of the existing site conditions and features. Any site conditions which may cause significant deviation from the SOW must be brought to the attention of the Contracting Officer (CO) or his/her Technical Representative (COR) for clarification prior to submission of the Contractor’s bid. The Contractor is solely responsible for verifying dimensions to insure proper coordination with construction. The Contractor must bear all costs for relocation of equipment, pipe, ducts, etc., from failure to advise the CO or the COR of conflict in writing prior to submission of any bid, and/or from failure to properly coordinate installations of systems.

8.12. DISPOSAL

A. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor must adhere to all OSHA, EPA and VA requirements concerning removal, transporting, and disposal of the material.

B. Demolition debris must be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to be submitted to the COR.

8.13. CLEAN-UP

Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and all debris must be removed from the property at the end of each workday.

8.14. QUALITY ASSURANCE

The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of all applicable specifications.

9. ADDITIONAL REQUIREMENTS

9.1. SECURITY

A. General Contractor’s employees must not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

B. The General Contractor is responsible for assuring that all Subcontractors working on the project and their employees comply with these regulations.

C. All contractor personnel must report to the Police Service at the Facility and sign in prior to performing work and sign out after completion of work each day. All non-VA personnel must wear security badge in plain sight above the waist during the entire time he/she is on Government property. I.D. badges must have an identification picture and must state the name of the individual and the company he/she represents. The Contractor is to coordinate with the COR to obtain the I.D. badge from the Police Service. The Contractor is to provide a list of all contractor personnel who must be performing service on this project. Contractors found on Government property without an I.D. badge will be immediately removed from VA property by VA Police.

9.2. Photography

No photography of VA premises is allowed without written permission of the Contracting Officer. If photography is authorized under no circumstances are VA patients, Visitors or staff permitted to be in any images taken.

9.3. PARKING

A. Contractor parking will only be allowed on the VA campus in areas approved in writing by the COR.

B. It is the responsibility of the Contractor’s personnel to park only in designated parking areas. The SDVAHS will not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

9.4. OSHA 10 & 30 HOUR TRAINING COURSE

All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent must have the 30-hour Construction Safety course certification. Proof of certification must be on site at all times.

10. INFECTION CONTROL (IC)

10.1. Infection control is critical in all areas of the health care facility. Construction, renovation, and maintenance activities causing disturbance of existing dust, or creating new dust, must be conducted in tight enclosures to prevent any flow of particles into patient areas.

10.2. Prior to initiation of any construction, renovation, or maintenance activities, the contractor’s on-site management team shall view IC precautions and rationale.

10.3. The ICRA permit will be issued by the VA.

10.4. Engineering or IC may enhance performance requirements designated on ICRA forms as conditions warrant.

10.5. Construction sign and copy of IC permit (ICRA) must be posted at the project site entrance at all times.

10.6. All IC and dust control measures must be implemented at all times.

10.7. Contractor must provide all labor, equipment and materials required to meet the infection control requirements set by the VA.

11. SAFETY

11.1. All construction and installation work must comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

11.2. The Contractor must assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard against all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and OSHA.

12. FIRE PROTECTION

12.1. All fire and smoke wall penetrations must be fireproofed according to corresponding wall rating. These must be through a sleeve and sealed with fire barrier compound to be approved by VA.

12.2. FALSE ALARMS

Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers must be removed at the end of the construction work shift to keep them operational.

12.3. FIRE WATCH

Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas must be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed must be recorded by the medical center and copies provided to the COR.

12.4. SMOKING

All smoking including e-cigs and vaping, is strictly prohibited on all VA property.

13. RISK CONTROL

13.1. The VAMC is an active hospital and therefore will require consideration to those areas with patients and staff.

13.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

13.3. All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds.

14. UTILITY SHUTDOWNS

14.1. All utilities required for the continuous operation of all existing facilities must be maintained in service at all times except as required for any new systems connection.

14.2. All utility shutdowns must be coordinated with the COR by providing a notice 14 calendar days in advance.

15. CHANGE MANAGEMENT

15.1. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via written correspondence from the Contracting Officer to the Contractor.

16. DELIVERABLES

16.1. PERIOD OF PERFORMANCE: 30 Calendar days after Notice to Proceed

16.2. PERFORMANCE AND PAYMENT BONDS: Due 10 Calendar days after Notice of Award

16.3. PROOF OF INSURANCE: Due 10 Calendar days after Notice of Award

16.4. CONTRACTOR QUALITY CONTROL PLAN (CQCP)

A. The contractor must develop a quality control plan and must furnish to VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan must identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor must notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

B. Contractor must provide a written copy of all Testing, and commissioning reports.

16.5. SAFETY PLAN

A. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

B. Contractor must develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor must furnish to VA for review no later than 15 calendar days after the receipt of notice to proceed. The plan must also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his/her own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

16.6. SUBMITTALS

A. The Contractor must submit all product data, cut sheets, and safety data sheets for all materials and products proposed for use.

B. Contractor must provide Safety Data Sheet of any and all cleaning agents used during their maintenance activities.

C. Each submittal must be made to the VA COR for coordination with the VA Medical Center, and VA Resident Engineer.

D. All submittals must be approved by the COR prior to use.

E. The Government requires a minimum of five (5) calendar days to review the contractor’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work.

F. Final Construction Drawing and As-built drawings must be submitted on AutoCAD format v19 and above. For reference and guidance see VA CADD Deliverables Guidelines latest edition.

17. WARRANTIES

17.1. Contractor must warrantee work to be free of defects and workmanship for a period of a minimum of one year (365 calendar days) from both the manufacturer and installer including all parts and labor to include normal, premium or holidays hours. The Warranty period must start on the date of acceptance by the VA. All warranties both manufacturer and installer will be transferred to the owner (SDVAHS).

17.2. The Contractor guarantees that all work done under this contract must be free from faulty materials and workmanship and hereby agrees to repair or replace at no cost to the owner (SDVAHS), and to the owners satisfaction all defects or imperfection appearing in said work within a period of one year (365 calendar days) after the date of final acceptance by the owner of all work done under this contract.

18. ACCEPTANCE

18.1. For the purposes of Warranty and payment for the work performed on this order, final government “Acceptance” will be provided by the VA upon the completion of all the following:

A. The Contractor has demonstrated/verified that all work has been properly performed and all requirements of the SOW have been fulfilled.

B. All punch list items (deficiencies) identified by the VA have been resolved to the VA’s satisfaction.

C. The Contractor has provided all deliverables.

19. CONFIDENTIALITY AND NONDISCLOSURE

19.1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this order are the exclusive property of the U.S. Government and must be submitted to the VA-COR at the conclusion of the contract.

19.2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information must be released by the contractor. Any request for information relating to this contract presented to the contractor must be submitted to the CO for response.

19.3. Press releases, marketing material or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the CO.

19.4. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor must treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

20. GENERAL REQUIREMENTS FOR PRIVACY INFORMATION

20.1. Information Systems Officer, Information Protection: The contractor will not have access to VA information system, computers, networks nor will they have access to online resources and information belonging to the government while in the performance of the services described in the Statement of Work.

20.2. Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

20.3. Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

END OF DOCUMENT