Atch 1 - Performance Work Statement.pdf

Performance Work Statement

Laboratory Grade Water Supply

Filtration System Installation and Training

JBSA-Lackland AFB, Texas

Revised: 10 June 2025

1.0. Description of Services

1.1 Requirements: The contractor shall supply all tools, labor, equipment, materials, services, personnel, training, and shipping necessary to provide, install, commission, and train 59th MDW personnel on two

(2) Type 1 Reagent Grade Laboratory Water Filtration Systems at the 59th Medical Wing Wilford Hall, JBSA Lackland, TX. The systems will be installed in Building 4554, Room 0B601A, Wilford Hall Ambulatory Surgical Center, JBSA Lackland, TX, and must meet the water quality standards required for the sensitive laboratory and research applications conducted at this facility.

1.2. Specific Tasks:

1.2.1. Deliver and install the Type I Reagent Grade Water Filtration System at the designated location within building codes and safety regulations.

1.2.2. Provide all necessary plumbing and electrical connections, including any modifications to existing infrastructure required for system integration.

1.2.3. Conduct comprehensive system testing and calibration to verify proper operation and water quality compliance with the specifications outlined in Section 3.0.

1.2.4. The Contractor shall provide comprehensive operator and maintenance training to 25 designated Government personnel. This training will cover alarm response, daily temperature documentation, water culture testing, and emergency shutdown response. The Contractor will also provide a technical support contact for troubleshooting.

2. Salient Characteristics.

2.1. Salient Characteristics of filtration system shall adhere to the following:

• Water Filtration Systems that will produce Type I / Clinical Lab Reagent Water (CLRW) / ultra-pure water

• Must be able to produce water that meets the American Society for Testing and Materials (ASTM)

ASTM D1193-06

• Total Organic Carbon (TOC) < 50 ppb (parts per billion)

• Resistivity 18.2 MΩ

• Bacterial Growth of 10 < 1000 cfu/mL

• Sodium < 1 ppb (parts per billion)

• Chloride < 1 ppb (parts per billion)

• Total Silica < 3 ppb (parts per billion)

• Must have an inlet flow rate totaling 75 L/h at minimum daily per system

• Dedicated testing port to retrieve Type I water for quality assurance

• 120v/15amps

• Maximum dimensions: 72’’H x 30’’W x 40’’D inches

• 100L Reservoir Tank

• Alarm/notification system to indicate out of range products or technical errors

• Reservoir tank must have two ports for dispersion above the sinks

• Must be able to operate 24 hours a day, 7 days continuously

• Device must be mounted on wheels with ability brake

• Must have exterior touch screen to access settings

• Installation procedures must follow National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA)

1.3.1. Definition: Type I water is usually produced by a multi-stage purification process involving pre-treatment, reverse osmosis, deionization, ultraviolet (UV) sterilization, and sometimes ultrafiltration. It's important to note that Type I water is highly reactive and can quickly absorb impurities from the environment, including CO2 from the air. Therefore, it should be used immediately after purification and stored carefully to maintain its purity.

1.3.2: Type I laboratory grade water, also known as ultrapure water, is the purest form of water available for laboratory use. It's characterized by its extremely low levels of impurities, including:

• Inorganic ions: Minerals, salts, and dissolved gases like carbon dioxide are minimized. This is crucial for sensitive analytical techniques like atomic absorption spectroscopy, high-performance liquid chromatography (HPLC), and mass spectrometry.

• Organic compounds: Organic molecules from natural sources or contamination are removed.

This is important for applications like cell culture and molecular biology.

• Microorganisms: Bacteria, fungi, and other microorganisms are eliminated. This is essential for biological experiments and preparing sterile solutions.

• Particulates: Suspended particles are filtered out, ensuring clarity and preventing interference in optical measurements.

• Pyrogens/Endotoxins: These fever-inducing substances are removed, which is critical for medical and pharmaceutical applications.

• Resistivity: Close to the theoretical maximum of 18.2 MΩ·cm at 25°C, indicating minimal ionic content.

• Total Organic Carbon (TOC): Typically, below 10 ppb (parts per billion), reflecting low organic contamination.

• Bacterial count: Very low or undetectable levels of bacteria.

3.0. Contract Management

3.1. Point of Contact for Schedule & Coordination: The designated point of contact for this requirement is Mr. Tracy Wilhelm, email: tracy.l.wilhelm.civ@health.mil. The contractor must coordinate with Mr. Wilhelm prior to the start of work and maintain communication with him for all aspects of this procurement, to include base access.

3.2. Work Hours and Special Conditions: All work shall be performed during normal duty hours, from 7:00 a.m. to 4:30 p.m., Monday through Friday. Work on weekends or federal holidays is not permitted unless specifically approved by the Wilford Hall Ambulatory Surgical Center Clinical Engineering Office.

3.3 Occupational Safety: The contractor and contractor’s personnel shall wear proper Personal Protective Equipment (PPE) while on base performing the work associated with this project to include, at a minimum, eye protection, water safe footwear and protective gloves in accordance with government and Occupational Safety and Health Act (OSHA) program standards. .

3.4 Place of Performance: Both filtration systems will be installed at 1100 Wilford Hall Loop at 59th MDW JBSA Lackland in Building 4554, Room 0B016. Training will also be held between contractor and 59th MDW members in same location.

3.5. Delivery Address: 1100 Wilford Hall Loop, located in the back dock. Please coordinate with Mr.

Tracy Wilhem and/or SSgt Danny Mclain to arrange delivery.

1. meet system needs.

4.0 Government Furnished Utilities/Assets:

4.1 120V AC power is available to power the system.

4.2 Potable Water

5.0 System Acceptance for payment: Upon completion of all contracted work, the project lead will coordinate a walkthrough inspection with representatives from Facility Management and the Clinical Engineering Flight to verify that no malfunctions or errors are present. The contractor must ensure that the filtration systems are fully operational and meeting the Government’s laboratory testing requirements.

Additionally, the contractor is responsible for providing training to all 59th MDW authorized personnel as designated by the point of contact, Mr. Tracy Wilhelm.

6.0. Contractor Requirements:

6.1. Installation. The contractor will adhere to all regulations affiliated to maintain commercial and healthcare building code compliance standards that fall under National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) while working on the premise.

Installation of the washer shall conform to all manufacturer specifications along with the same practicing standards by the contractor to include any commercial regulations governed by Local/State Law for each utility identified within the requirement.

6.1.1. The contractor shall be responsible for all packaging, shipping materials, and the removal of any waste, byproducts, or debris resulting from installation activities. After the contractor removes the environmental monitoring system, the Government will assume responsibility for salvaging.

6.1.2. All equipment, components and any incidentals will be supplied by the contractor to include any associated mechanical and electromechanical parts and supplies at no additional cost to the government.

7.0 Security Requirements:

7.1. Bass Passes: Contractor personnel shall obtain base passes for entry onto Joint Base San Antonio - Lackland AFB in compliance with AFI 10-245, Antiterrorism (AT), 21 September 2012.

7.1.2. Base passes will be issued only for the duration necessary to complete the installation and training of 59th MDW personnel on the filtration systems. The contractor must coordinate with the appropriate 59th Clinical Engineering Flight contact, Mrs. Tanya Murrell at tanya.r.murrell.civ@health.mil, and include Mr. Tracy Wilhelm at tracy.l.wilhelm.civ@health.mil as a courtesy copy on all communications.

*NOTE. All Contractor Personnel must have a valid driver’s license and have on their person when retrieving the base pass at JBSA – Lackland AFB’s Visitor’s Center located at the Luke gate entrance.

Failure to do so will result in delay or denial to enter the premises.

7.2. Contractor personnel are not authorized entry to Joint Base San Antonio – Lackland AFB if they have been convicted of any of the following offenses:

a. Illegal sale, distribution, or manufacture of explosives or weapons.

b. Arson

c. Importation or manufacture of a controlled substance.

d. Extortion

e. Bribery

f. Kidnapping or hostage taking mailto:tanya.r.murrell.civ@health.mil mailto:tracy.l.wilhelm.civ@health.mil

g. Sexual assault

h. Armed Robbery

i. Illegal possession or use of an explosive or weapon

j. Distribution or intent to distribute a controlled substance.

k. Conspiracy or attempt to commit any of the above offenses.

l. Two or more felony convictions of any type

m. or have any outstanding warrants for their arrest.

7.3. Government-issued badges must be worn visibly above the waist at all times while on the premises.

Upon completion of all work, the contractor is required to return all badges to the Facility Management Office.

7.4. Accident Reporting: The contractor shall report all occupational exposures and all accidents while performing the requested services on the 59th Medical Wing compound resulting in death, trauma, or occupational disease to the Government point of contact. All accidents shall be reported immediately. The Government point of contact may require the contractor to complete certain forms to document exposures and/or accidents. The contractor shall complete these forms promptly, at no additional cost to the government.

7.5. Emergency Health Care: The Medial Treatment Facility (MTF) will provide emergency health care for contractor providers for injuries incurred while on duty in the MTF. These services will be billed to the contractor at the current full reimbursement rate.

7.6. Traffic Laws: The contractor shall comply with the installation traffic code as specified in Texas State Law and Air Force Instruction (AFI) 31-218_IP, Motor Vehicle Traffic Supervision, and may be subject to search prior to authorization to proceed through gate.

7.7. Weapons, Firearms, and Ammunition: Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on JBSA – Lackland AFB.

7.7.1. Smoking in Air Education and Training Command (AETC) Facilities: Contractors are advised that the (AETC) Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contractor personnel and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas. The hospital campus is a 100% smoke free zone.

7.7.2. Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials will be secured.

8. Warranty: The contractor shall provide technical and on-site support for a minimum of one full year to cover any defective parts and their replacement. The warranty must also include all labor required to uphold and enforce this coverage at no additional cost to the Government. Refurbished or used parts will not be accepted; all parts and replacement items supplied by the contractor or any subcontractors must be new, off-the-shelf products and are the contractor’s responsibility under this warranty.