ARFQ DEP2500000018-Vienna_PCE_OM_Specs.pdf

WEST VIRGINIA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

OFFICE OF ENVIRONMENTAL REMEDIATION

SUPERFUND SECTION

WOOD COUNTY

VIENNA PCE SUPERFUND SITE

USEPA SEMS ID# WVD988798401

NOTICE

ALL PAPERS BOUND WITH OR ATTACHED TO THE BID

FORM ARE A NECESSARY PART THEREOF AND MUST NOT

BE DETACHED

Table of Contents

ATTACHMENTS

1. Third Five-Year Review Report for Vienna Tetrachloroethene Superfund Site, Wood

County, West Virginia

2. Quality Assurance Program Plan for the West Virginia Department of Environmental

Protection, Division of Land Restoration, Office of Environmental Remediation, Superfund Section, effective date October 11, 2022

3. Revised Final Operations and Maintenance Manual (O&M) Manual Groundwater

Treatment Systems (TU1, TU2, and TU3)

4. Groundwater Monitoring Well Installation (Standard Operating Procedure) SOP No.:

ERT-PROC-2048-20, USEPA Environmental Response Team, April 25, 2020

5. Monitoring Well Development (Standard Operating Procedure) SOP No.: ERT-PROC-

2044-20, USEPA Environmental Response Team, January 31, 2020

6. Sampling and Analysis Plan, Operations and Maintenance, Long Term Remedial Action

Monitoring (Vienna PCE), ATC Group Services, LLC, June 25, 2021

7. Vienna PCE Site Well Information Table

8. Groundwater Well Sampling Procedures SOP No.: OER-0110, WVDEP, November 10,

9. Soil Gas Sampling, SOP No.: OER-0130, WVDEP, January 10, 2021

1. PURPOSE AND SCOPE

1.1. Purpose

The West Virginia Department of Environmental Protection (WVDEP), Division of Land Restoration (DLR) Office of Environmental Remediation (OER) is soliciting bids to establish an open-ended contract for the 1) groundwater and vapor environmental sampling program: services and reporting; 2) remediation system operation and maintenance; & 3) planned, unplanned, and emergency remediation system repairs of the Vienna Perchloroethylene (PCE) Superfund site and groundwater remediation system in Vienna, West Virginia. The remediation system is comprised of two active air sparge/soil vapor extraction (AS/SVE) systems, a provisionally shut-down groundwater hydraulic control system (extraction well), and an air sparge treatment system on standby. System performance will be evaluated by the periodic collection of contaminant concentrations from a network of soil vapor monitoring points and groundwater monitoring wells.

The equipment associated with the remediation system will require maintenance and upkeep on a predetermined schedule and as needed. Critical equipment/parts failures will be repaired by the Vendor, or sub-contractor, as an emergency repair and on an as-needed basis pending approval by WVDEP. Vendor will be responsible for communicating any issues regarding the operation of the system and performing pre-approved repairs. Human Machine Interface (HMI) software and hardware has been installed in each of the remaining Treatment Units (TU-1, TU-2, and TU-3) to further assist with the maintenance and daily tracking of system performance and will need to be maintained and/or repaired by the Vendor according to current specifications. Maintenance of the HMI pertains to the current software and hardware configurations only. Should the HMI system software and/or hardware be upgraded during the effective period of this Contract, said upgrade and all future maintenance of the system will be conducted through a separate contract mechanism and will be no longer required as per this Contract.

The Vendor will also be notified in writing should maintenance of existing HMI software and hardware no longer be required by this Contract.

A comprehensive description of the site, including past and present remedial activities, as well as figures and analytical data can be found in the most recent five-year review completed by the United States Environmental Protection Agency

(USEPA). Please see Attachment 1, “Third Five-Year Review Report for Vienna

Tetrachloroethene Superfund Site, Wood County, West Virginia.”

1.2. Scope

1.2.1. Groundwater and Vapor Environmental Sampling Program: Vendor will execute the Groundwater and Vapor Environmental Sampling Program services and reporting, which includes conducting all monthly, quarterly, and biannual groundwater and/or vapor sampling as required by the state.

Sampling frequencies will be described below and are subject to change based on plume behavior and at the discretion of WVDEP Office of

Environmental Remediation (OER). Reporting for all sampling events will also be required as indicated below. This element also includes the installation of new monitoring wells as directed.

1.2.2. Remediation System Operation and Maintenance: Vendor will ensure that the remediation systems operate and are maintained as specified to successfully treat the plume as intended. An O&M manual, which outlines a procedure for proper orientation and maintenance of the treatment systems, is referenced below and attached.

1.2.3. Planned, Unplanned, and Emergency Remediation System Repairs and

Replacements: Vendor will provide both scheduled and emergency repairs as needed, based on criticality of the needed repair. Both planned and emergency repairs will require the approval of WVDEP. Planned replacement parts will be addressed via state purchasing contracts in effect when the repair/replacement need is identified as indicated below.

Unplanned replacement items will be approved by WVDEP and will be acquired directly by the Vendor as soon as practicable (see section 5.5.3).

2. DEFINITIONS

The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in Section 2 of the General Terms and Conditions:

2.1. “AS/SVE” means air sparge/soil vapor extraction.

2.2. “AutoCAD ®” means Automated Computer Aided Design.

2.3. “City” means the City of Vienna.

2.4. “Contract Item” or “Contract Items” means the list of items identified in Section 5 and on the Pricing Pages.

2.5. “Contract Services” means supplying all equipment, labor, materials, transportation, equipment, and supplies for inspections, performing manufacturer-required maintenance, service, and repair as more fully described in Section 5.

Additional sites and/or equipment may be added at any time within the terms of the Contract.

NOTE: This does not include any new installation.

2.6. “DLR” means the Division of Land Restoration.

2.7. “DWG” means from drawing.

2.8. “Emergency Repair” means any repair that is not scheduled but must be done as soon as possible to ensure the continued functioning of the system(s). Emergency repairs differ from “Unplanned Repairs” in that a repair is deemed an emergency if imminent danger to public health or system integrity is present.

2.9. “ESRI ®” means Environmental Systems Research Institute.

2.10. “GAC” means Granular Activated Carbon.

2.11. “HAZWOPER” means Hazardous Waste Operations and Emergency Response.

2.12. “HMI” means Human Machine Interface software.

2.13. “IDW” means Investigation Derived Waste, and may include: water, soil, monitoring well materials, disposable PPE, and other materials not reused in conducting environmental assessment/sampling activities associated with this Contract.

2.14. “OER” means Office of Environmental Remediation.

2.15. PCE” means Perchloroethylene (tetrachloroethylene/tetrachloroethene).

2.16. “PID” means Photoionization Detector.

2.17. “Planned Repair” means any scheduled maintenance on equipment.

2.18. “PPE” means Personal Protective Equipment.

2.19. “Pricing Pages” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS.

2.20. “QAPP” means the Quality Assurance Program Plan for the West Virginia Department of Environmental Protection, Division of Land Restoration, Office of Environmental Remediation, Superfund Section, effective date October 11, 2022 (Attachment 2).

2.21. “Site” means the Vienna PCE National Priorities List site.

2.22. “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.23. “TU-1” means Treatment Unit System 1 – Vienna Cleaners source area and location of operational treatment unit.

2.24. “TU-2” means Treatment Unit System 2 – Underground protective barrier area to a wellhead protection area and location of deactivated treatment unit.

2.25. “TU-3” means Treatment Unit System 3 – Central plume area and current location of the operational treatment unit.

2.26. “TU-4” means Treatment Unit System 4 – Busy Bee Cleaners source area and former location of deactivated treatment unit.

2.27. “Unplanned Repair” means any repair that is not scheduled but does not meet the criteria to be classified as an “Emergency Repair.”

2.28. “WVDEP” means the West Virginia Department of Environmental Protection.

3. LOCATION / SITE DESCRIPTION

The Vienna Perchloroethylene (PCE) site occupies an area of approximately 4 blocks in the City of Vienna. The site is divided between four distinct areas (TU-1, TU-2, TU-3, &

TU-4 area) consisting of the contamination source areas, soil vapor extraction and air sparging treatment units/systems, groundwater monitoring wells, air sparging injection wells, and soil vapor extraction wells.

Directions to the Project Sites

Directions and location of TU-1 (Vienna Cleaners Source Area): GPS coordinates

(39.325269, -81.548502). At the intersection of Grand Central Ave. (Rt. 14 Northbound) and 30th St., turn right. The sparging unit building is directly behind the closed Suede Shop dry cleaner building at 506 30th St., Vienna, WV 26105.

Directions and location of TU-2 (Well Protection Area): GPS coordinates (39.329334, -

81.553240). At the intersection of Grand Central Ave. (Rt. 14 Northbound) and 32nd St., turn left towards the Ohio River until you reach the intersection at 1st Ave. At the intersection of 32nd St. and 1st Ave., the field to the left has sparging wells and a small building just off the road to the right is a shut-down treatment unit, marked by the coordinates above.

Directions and location of TU-3 (Central Plume Area): GPS coordinates (39.325751, -

81.550595). At the intersection of Grand Central Ave. (Rt. 14 Northbound) and 29th St., turn left toward the Ohio River. The sparging unit building is located just before Pete &

Libby’s Auto Repair, 401 29th St., Vienna, WV 26105.

Directions and location of former TU-4 (Busy Bee Cleaners Source Area): GPS coordinates (39.323809, -81.550217). From the intersection of Grand Central Ave. (Rt. 14

Northbound) and 27th St., turn right at the parking lot of the Parkersburg Veterinary

Hospital of Vienna, 2702 Grand Central Ave., Vienna, WV 26105. The source area is directly behind the Veterinary Hospital building.

A map of the site including well locations is included in Attachment 1, Figure 1.

4. PERSONNEL & QUALIFICATIONS

Vendor or Vendor’s staff, if requirements are inherently limited to individuals instead of corporate entities, shall have the following minimum qualifications:

4.1. Environmental Scientist

Professional personnel possessing a degree in geology, biology, engineering, environmental science, or other applicable field, capable of completing highly technical work, such as but not limited to: field investigation management, borehole logging (soil sample description, organic vapor monitoring, and data interpretation), soil vapor sample collection, low-flow groundwater sampling, health and safety monitoring, and sample documentation/management, which includes managing and organizing all documents/data electronically in a hosted and secure cloud-based repository. Said data repository is required to be password protected and physically hosted from a location within the United States.

The hourly rate shall include all travel, lodging (if necessary), and per diem (per hour).

4.2. Project Manager

The Vendor shall designate a Project Manager to provide oversight. This position will be responsible for the overall maintenance, monitoring, and management of the air sparging (AS), soil vapor extraction (SVE), and groundwater remediation systems. This person shall:

4.2.1. Supervise and direct on-site operation of the remediation system(s).

4.2.2. Ensure competency and safety of operations.

4.2.3. Ensure compliance with air and groundwater discharge permit requirements.

4.2.4. Ensure that routine inspection, maintenance, record management, and reporting are performed.

4.2.5. Oversee and ensure repair of system(s) equipment once approved.

4.2.6. Perform other related administrative and management work, as required.

The hourly rate shall include all travel, lodging (if necessary), and per diem (per hour).

4.3. Environmental Technician (System Operator)

Degreed or non-degreed personnel capable of performing physical tasks, such as but not limited to: sample collection, field data collection, equipment decontamination, boring/well installation, report routine maintenance (as specified in Attachment 3 following manufacturer’s recommendations, or as directed by

WVDEP), monitoring, management of remediation systems, extraction well systems, record maintenance, reporting, and associated on-site operations. Shall be available for day-to-day operations. The hourly rate shall include all travel, lodging

(if necessary), and per diem (per hour).

4.4. Electrician

Degreed or non-degreed electrical personnel properly licensed to perform required maintenance, repair and troubleshooting work on all electrical componentry associated with site treatment systems including treatment unit buildings as needed.

The hourly rate shall include all travel, lodging (if necessary), and per diem (per hour). Use of this personnel category requires express written approval from the

WVDEP prior to any work being performed.

4.5. CAD/GIS Technician

Degreed or non-degreed personnel with a demonstrable minimum of two-years of related experience in computer aided design (CAD) or geographic information systems software and mapping applications which are necessary to produce site drawings and figures. Figures and drawings are to include but not be limited to the following:

4.5.1. Site Location and Feature Figures (well location, site asset mapping, etc.).

4.5.2. Site Drawings, Cross-Sections, Layouts and/or as-builts.

4.5.3. Site monitoring/sampling data (sample results, isocontours, etc.).

4.5.4. Graphical representation of conceptual site model. The hourly rate shall include all travel, lodging (if necessary), and per diem (per hour).

4.6. Minimum Vendor Qualifications

4.6.1. Minimum of three years of experience in environmental characterization and remediation.

4.6.2. Knowledge of federal and state environmental regulations.

4.6.3. Minimum of three years of experience in the collection of groundwater samples from monitoring wells using low-flow purge techniques.

4.6.4. Minimum of three years of experience with groundwater extraction and filtration systems.

4.6.5. Minimum of three years of experience in the collection of vapor samples from soil vapor extraction points and directly from monitoring well with

SUMMA® canisters and vacuum pump/Tedlar® bags,

4.6.6. Minimum of three years of experience in the design, operation, maintenance, and performance evaluation of AS/SVE systems.

Vendor, or Vendor’s supervisory staff assigned to this project, must have successfully completed projects that involved work as described herein and in Attachment 3, “Revised Final Operations and Maintenance Manual

(O&M) Manual Groundwater Treatment Systems (TU1, TU2, and

TU3).”, and ultimately to be replaced by the work that will be described in the forthcoming update to this manual as required in section 5.5.4 of this document. Compliance with qualification and experience requirements will be determined prior to Contract award by the State through documentation provided by the Vendor with its bid or upon request. Prospective vendors must provide any documentation requested by the State to assist in confirmation of compliance with this provision.

References, documentation, or other information to confirm compliance with qualification and experience requirements are referred with the bid submission but may be requested after bid opening and prior to Contract award.

5. CONTRACT ITEMS AND MANDATORY REQUIREMENTS

The Vendor who is awarded the Contract is solely responsible for the satisfactory completion of the work. Vendor shall provide agency with the Contract Items listed below on an open-ended and continuing basis. Contract Items must meet or exceed the mandatory requirements as shown below:

5.1. Subcontractors

The primary Vendor must prove subcontractor’s qualifications prior to use, and all subcontractors must be approved by WVDEP before the subcontractor conducts work. All work performed by a subcontractor must be appropriately annotated on any submitted documentation. WVDEP shall directly procure prospective subcontractors when the total aggregate cost for each subcontractor totals $25,000.00 or greater. The actual cost of subcontractors shall be billed as a reimbursable expense by Vendor and no markup is permitted. Vendor must include an itemized invoice from the subcontractor with the Vendor’s invoice submission.

5.2. Groundwater Monitoring Well Installation

Due to the potential for plume migration, additional monitoring wells may be needed to ensure that adequate plume monitoring capacity exists. As such, this Contract includes well installation along with groundwater level monitoring.

Groundwater monitoring well installation shall be conducted in accordance with Attachment 4, “Groundwater Monitoring Well Installation (Standard Operating Procedure) SOP No.: ERT-PROC-2048-20, USEPA Environmental Response Team, April 25, 2020.” Groundwater well development shall be completed in accordance with Attachment 5, “Monitoring Well Development (Standard Operating Procedure) SOP No.: ERT-PROC-2044-20, USEPA Environmental Response Team, January 31, 2020.” All work will be conducted in accordance with applicable state rules and/or requirements.

5.2.1. Mobilization and Demobilization: This item shall include transportation of all well drilling equipment to and from the work site (paid lump sum per each well installation).

5.2.2. Rotosonic Drilling: Used for monitoring well installation with continuous core retrieval (for geologic logging,) at five-foot intervals (eight-inch borehole for two-inch well). This item shall include all certified well driller/personnel time, core logging personnel, labor, material, and ancillary equipment necessary to install an eight-inch borehole for a two-inch monitoring well (per linear foot). All work will be conducted in accordance with applicable state rules and/or requirements.

5.2.3. Two-Inch Monitoring Well: This item shall include all certified well driller/personnel time, labor, material, and ancillary equipment necessary to completely install a two-inch PVC well with well screen, concrete pad, flush-mounted covers with locking caps, registration with groundwater office, and permanent identification tags. This item also includes well development (per linear foot).

5.2.4. Well Abandonment: Utilized as needed. This item shall include all certified well driller/personnel time, labor, material, and ancillary equipment necessary to properly abandon a two-inch groundwater monitoring well (per linear foot). All work will be conducted in accordance with applicable state rules and/or requirements.

5.2.5. Borehole Abandonment: This item shall include all certified well driller/personnel time, labor, material, and ancillary equipment necessary to properly abandon boreholes (per linear foot). All work will be conducted in accordance with applicable state rules and/or requirements.

5.2.6. Reclamation of Disturbed Areas: This item shall include all labor, material, equipment, and all other ancillary equipment necessary to regrade, fertilize, lime, mulch, and seed disturbed vegetated areas (per square foot) or to repave/patch streets and parking areas.

5.2.7. DOT 17-C Drums: This item shall be an approved DOT 17-C 55-gallon drum for the purposes of collecting IDW from well installation activities (per each).

5.2.8. IDW Disposal: This item shall include all personnel time, labor, equipment, materials, transportation, manifests, disposal, and recycling costs associated with the removal and disposal of any investigation derived waste associated with activities under this Contract (per approved DOT drum). All IDW related disposal work (transportation, profiling, and disposal) will be conducted in accordance with applicable federal and state rules and/or requirements (per each).

5.2.9. Organic Vapor Analyzer (PID): This item is for the use of a handheld portable Photoionization Detector (PID). Must have the standard 10.6 eV lamp and be able to measure volatile organic compounds such as benzene. This line item includes a meter, calibration kit, and all other accessories necessary to accurately detect volatile organic compounds with one part per million (per day).

5.2.10. Documentation / Well Construction Report: The Vendor is required to conduct written and photographic documentation of all well installation and related activities. Documentation should also include sub-contracting information, invoices, and disposal manifests, where applicable. At minimum, the Vendor will provide WVDEP with a well construction report. The well construction report will include well construction logs, key observations, and issues encountered during well installation. This item appears separately within Exhibit A, “Pricing Pages.”

5.3. Groundwater and Vapor Sampling

The Vendor shall furnish all personnel, labor, tools, transportation, equipment, incidentals, and supplies to obtain samples from the monitoring wells and soil vapor monitoring points to perform the required analysis, to determine the statistical trends, and to submit the required reports.

5.3.1. Sampling Analysis Plan Update (Groundwater and Vapor): Within thirty (30) calendar days of award, and annually thereafter, the Vendor shall provide WVDEP with a draft Sampling and Analysis Plan (SAP) update in electronic format for review, comment, and approval prior to performing any field work. The current sampling plan can be found in Attachment 6, “Sampling and Analysis Plan, Operations and Maintenance, Long Term Remedial Action Monitoring (Vienna PCE), ATC Group Services, LLC, June 25, 2021.” Vendor shall address and/or incorporate all comments provided by WVDEP and submit a draft-final version of the SAP update in electronic format at least five (5) business days prior to beginning any field work. The SAP revision shall be completed in accordance with the QAPP. In no case shall Vendor begin field work prior to receiving written approval of the SAP revision from WVDEP. Furthermore, the Vendor will propose sampling dates to WVDEP for approval at least one week prior to the sampling event.

Please see Exhibit A, “Pricing Pages".

5.3.1.1. Groundwater Samples: A subset of groundwater monitoring wells are to be sampled semi-annually (late spring/early summer and autumn/late autumn), although plume behavior or other requirements may dictate more frequent sampling at one or more monitoring well locations. A comprehensive set of groundwater monitoring wells are included in Attachment 7, “Vienna PCE Site Well Information Table.” Monitoring wells and other groundwater wells to be sampled will be determined by WVDEP, considering recommendations from the Vendor.

Samples will be analyzed for volatiles only and must use a WV State-Certified laboratory. The analytical laboratory will be proposed by the Vendor pending approval from WVDEP. All costs associated with well sampling, groundwater well elevation measurement, well purging, sampling collection, shipping and handling, and all analytical costs will be the responsibility of the Vendor (per each well sampled).

Groundwater quality control samples shall be collected at frequencies specified in Table 5, Field Quality Control Requirements, page 77 of the QAPP (Attachment 2).

As directed by the WVDEP, groundwater sampling and purging shall be conducted either with the polyethylene Passive Diffusion Bag samplers and/or with the Low Flow purge technique in accordance with Attachment 8, “Groundwater Well Sampling Procedures SOP No.: OER- 0110, WVDEP, November 10, 2020.”

The Vendor shall be responsible for sample labeling, handling, proper temporary storage, and delivery to the WV State- Certified Laboratory. Following sample collection, the Vendor shall arrange for sample delivery as soon as possible, but no later than the end of the following business day or prior to the applicable holding times, whichever is shortest in time.

Appropriate sample preservation measures must be implemented, and proper chain of custody and traffic report documentation must be included. Additionally, sampling collection and water level measurement equipment will be properly decontaminated between sampling and measurement locations.

5.3.1.1.1. Low Flow Sampling: This item shall include all

material, tubing, pump, and all other ancillary equipment and monitors necessary to properly conduct low flow purging of groundwater monitoring wells (per day). The unit number includes the maximum number of samples to be collected during an event, including all anticipated duplicate, MS/MSD, field blank, rinsate (equipment) blank, and trip blank samples. See Exhibit A, “Pricing Pages".

5.3.1.1.2. Passive Diffusion Bag Sampling: This item

shall include all material, passive sample bags, ropes, and all other ancillary equipment necessary to properly conduct passive bag sampling. The unit number includes the maximum number of samples to be collected during an event, including all anticipated duplicates, MS/MSD, field blank, rinsate (equipment) blank, and trip blank samples. See Exhibit A, “Pricing Pages".

5.3.1.1.3. IDW Disposal: Purge water and

decontamination fluids shall be collected and disposed of through the groundwater hydraulic control well remediation system. Personal Protective Equipment (PPE) and disposable sample equipment shall be double-bagged and disposed of at a location suitable to the locality or location where used. Drummed solid waste shall be staged at TU-3 to be properly characterized and profiled before final disposition is initiated. IDW will be billed per drum. IDW is anticipated to be disposed of as non-hazardous RCRA subtitle D waste. See Exhibit A, “Pricing Pages.”

5.3.2. Groundwater Gauging (Monitoring Wells): During each semi-annual sampling event all monitoring wells identified in Attachment 5 (see above) shall be gauged for water depth (accurate to one-hundredths of a foot).

5.3.3. Vapor Samples: All soil vapor sampling collected from the soil vapor well head and/or the vapor ports located with TU-1 and TU-3 shall be done in compliance with the protocols as specified in Attachment 9, “Soil Gas Sampling, SOP No.: OER-0130, WVDEP, January 10, 2021.” Samples will be analyzed for volatiles and Vendor must utilize a WV State-Certified Laboratory. All costs associated with vapor sampling, including sample collection, shipping and handling, and analytical costs will be the responsibility of the Vendor (per each well sampled).

5.3.3.1. Method: Vapor samples are to be analyzed by USEPA Method TO-15 or equivalent. The analytical laboratory will be proposed by the Vendor pending approval from WVDEP OER.

All costs associated with vapor sampling, sample collection, shipping and handling, and all analytical costs will be the responsibility of the Vendor (per each vapor port sampled).

5.3.4. Groundwater and Vapor Biannual Sampling Report: Within 45 days after receipt of the analytical results, the Vendor shall provide WVDEP with a Biannual (two times per year) Sampling Report. This is billed per report, please see Exhibit A, “Pricing Pages". At a minimum, this report shall contain all the following:

5.3.4.1. Statement of sampling objectives.

5.3.4.2. Discussion of sampling activities.

5.3.4.3. Discussion of anomalies encountered with and deviations from scheduled activities.

5.3.4.4. Statement of well conditions.

5.3.4.5. Review of systems operational logbooks for that period.

5.3.4.6. Discussion of remediation system performances.

5.3.4.7. Discussion of results.

5.3.4.8. Recommendations for future adjustments to the sampling frequency.

5.3.4.9. Recommendations for future remediation systems operational enhancements/adjustments.

5.3.4.10. Tables of groundwater level measurements and groundwater elevations.

5.3.4.11. Table of analytical results for each sampling location from the current event.

5.3.4.12. All analytical results in EDD format reflective of all samples collected for the semi-annual period represented by the report.

The preferred EDD format will be determined by WVDEP following Contract award.

5.3.4.13. Table of historical analytical results from each sampling collected.

5.3.4.14. Table of monthly mass removal rates per remediation system.

5.3.4.15. Time series graphs of tetrachloroethylene concentrations for all wells, both vapor and groundwater concentrations.

5.3.4.16. Trend analyses of mass removal rates and concentrations at select well(s).

5.3.4.17. Map depicting groundwater sampling points and results.

5.3.4.18. Map depicting groundwater elevations and contour

interpretations (interpolation).

5.3.4.19. Map with concentration iso-contours.

WVDEP will provide maps as examples in PDF format upon request. Some of the source files for the mapping may be shared in ESRI® shapefile and AutoCAD® .dwg formats upon request as available.

Field logbooks shall record all the following, and copies of which shall be included as an attachment to the report:

5.3.4.20. Measured depth to water.

5.3.4.21. Low-flow purge stabilization parameters.

5.3.4.22. Time of readings.

5.3.4.23. Purge volumes flow rate.

5.3.4.24. Depth of pump intake.

5.3.4.25. Well condition.

5.3.4.26. Anomalies noted for each sampling location.

5.3.4.27. Daily record of general weather conditions for that day.

Vendor should be prepared to provide additional as-needed reporting and/or deliverables as requested by WVDEP.

5.4. Remediation Treatment Systems (AS/SVE) Operation and Maintenance The development of the Remediation Treatment Systems (AS/SVE) Operation and Maintenance component of the Contract shall follow the elements and requirements documented in Attachment 3, “Revised Final Operations and Maintenance Manual (O&M) Manual Groundwater Treatment Systems (TU1, TU2, and TU3).

5.4.1. Weekly Inspection and Maintenance Items

5.4.1.1. Check and record readings from all instruments, meters, and gauges.

5.4.1.2. Check overall plant operations.

5.4.1.3. Check Operator Interface Terminal/Programmable Logic Controller for alarm conditions.

5.4.1.4. Check all valve positions.

5.4.1.5. Check oil levels on all blowers and air compressors.

5.4.1.6. Check differential pressure across inline air inlet filters (SVE blowers).

5.4.1.7. Check differential pressure across bag filters (TU-3).

5.4.1.8. Check differential pressure across liquid-phase Granular Activated Carbon (GAC) vessels (TU-3).

5.4.1.9. Check DD range (coalescing) and PDX (particulate) filter service indicators on air compressors.

5.4.1.10. Check oil temperature on all equipment (as applicable).

5.4.1.11. Log system flow rates for air sparge system, vacuum system, groundwater system.

5.4.1.12. Clean inside and outside the building (including bathroom in

TU-3).

5.4.1.13. Start system for maintenance and readiness (if TU is idle).

5.4.1.14. Check air compressor for leaks.

5.4.1.15. Upload electronic data to shared data repository (file share site).

Items are billed per complete weekly inspection. See Exhibit A, “Pricing Pages”

5.4.2. Monthly Inspection and Maintenance Items

5.4.2.1. Check off-gas treatment vessels and stacks for moisture collection and drain if necessary.

5.4.2.2. Check SVE sumps and drains (pump out) as necessary.

5.4.2.3. Grease SVE blower drive shaft bearings with National Lubricating Grease Institute (NLGI) #2.

5.4.2.4. Inspect air filter, oil cooler, condenser, and air cooler, and clean as necessary (air compressors).

5.4.2.5. Inspect the condensate trap and clean flow valve as necessary (air compressors).

5.4.2.6. Check tension and condition of belts and adjust as necessary (SVE blower and air compressor).

Items are billed per complete monthly inspection. See Exhibit A, “Pricing Pages”

5.4.3. Quarterly Inspection and Maintenance Items

5.4.3.1. Turn all valves.

5.4.3.2. Grease all motors with NLGI #2 (SVE blower and air compressors).

Items are billed per complete quarterly inspection. See Exhibit A, “Pricing Pages”

5.4.4. Biannual Inspection and Maintenance Items

5.4.4.1. Lubricate exhaust fan motors with SAE2 non-detergent oil.

5.4.4.2. Lubricate roll-up doors.

5.4.4.3. Change eye wash liquid.

5.4.4.4. Clean and drain moisture separator (SVE).

Items are billed per complete biannual inspection. See Exhibit A, “Pricing Pages”

5.4.5. Annual Inspection and Maintenance Items

5.4.5.1. Grease fittings on SVE blowers.

5.4.5.2. Check and test safety relief valves on air compressors (separator tank).

5.4.5.3. Replace DD and PDX, oil/air filters on air compressors.

5.4.5.4. Clean air compressors.

5.4.5.5. Inspect fire extinguishers.

5.4.5.6. Clean oil in air compressors (separator tank).

5.4.5.7. Perform comprehensive test of air compressors (by certified service technician) – sensors, interlocks, high temperature switch, other components.

5.4.5.8. Grease transfer pump motors and clean impeller housing as needed.

Items are billed per complete annual inspection. See Exhibit A, “Pricing Pages”

5.4.6. Selected Service Items vs. As-Needed Items

There are task items that are not reliably time-dependent but are known to be needed periodically, and as such will be managed as separate line items in Exhibit A, “Pricing Pages". These items will be billed separately and include both tasks and routing system.

The Vendor must maintain an inventory of routinely used replacement parts and tools that are required to be available on a 24/7 basis. There are items available in the current inventory, though these items should not be considered for bidding purposes.

The vendor may request permission from WVDEP to utilize said parts and/or tools.

WVDEP will permit utilization of said items if deemed appropriate. To create/maintain a list of available parts/tools, at the start of a new contractual period, the Vendor will take inventory of what items are present and present the list in spreadsheet (e.g., MS Excel) form to WVDEP.

5.5. Routine System Maintenance and Unplanned/Emergency Repairs/Purchases Two (2) individuals from the qualifying staffing positions, defined in Section 4, shall be designated as available 24/7 for emergency repairs or situations. WVDEP anticipates that there will be planned routine system maintenance, unplanned equipment repairs, emergency equipment repairs, and component purchases needed during the Contract period. Further, the treatment systems and related peripherals are comprised of proprietary equipment, some involving routinely replaced components and some requiring proprietary source and/or limited source components and expendables. Routine (planned), unplanned, and emergency maintenance and repairs are explained further below.

5.5.1. Routine (Planned) System Maintenance: Routine (planned) system maintenance activities and components are those that are understood and expected to be needed at various frequencies to ensure that treatment systems are operating properly. Routine maintenance and routinely replaced components, as mentioned in Section 5.3.6, are required to be maintained by the Vendor and are indicated in Exhibit A, “Pricing Pages".

5.5.2. Unplanned Equipment Repairs and Component Purchases: Unplanned system/component failures that constitute repairs and/or replacements that need to be completed as soon as possible to prevent or minimize a lapse in treatment operations are not listed in Exhibit A, “Pricing Pages.” There are numerous proprietary and/or limited source components that could require repair and/or replacement. These repairs will require the Vendor to first identify repairs needed, and then determine any replacement items involved in the repair. The Vendor will attempt to identify replacement items using the provisions in the following list, as applicable and pending approval by

WVDEP:

5.5.2.1. The Vendor will attempt to locate a new replacement item that is the original manufacturer equipment.

5.5.2.2. The Vendor will attempt to locate a new replacement item that meets the required specifications of the original manufacturer equipment but is an aftermarket item (not manufactured by original equipment manufacturer).

5.5.2.3. The Vendor will attempt to locate a used replacement item in good working condition for replacement that meets the specifications of the original manufacturer equipment.

5.5.2.4. The Vendor will attempt to procure a rebuilt or fabricated replacement item.

5.5.2.5. Vendor will complete all unplanned repairs using hourly rates established for previously identified labor categories and preapproved parts cost markup percentage – see Exhibit A, “Pricing Pages.”

5.5.3. Emergency Repairs/Purchases

This category constitutes any repairs and/or purchases that require immediate response due to an imminent danger to human health and/or the environment. These repairs and purchases shall be approved/directed by WVDEP on a case-by-case basis and are not factored into the current bid submissions.

5.6. System Operation and Maintenance Reports

Reports are based on the frequencies indicated below and must be submitted to WVDEP as indicated in each subsection below. Note that WVDEP may direct the Vendor to draft project related deliverables beyond the list below. These deliverables may include, but not be limited to, the production of plans, reports, presentation materials, meeting minutes, and/or trip reports as needed.

5.6.1. Weekly O&M Reporting Requirements

Extraction well valve positions shall be reported weekly, using a checklist developed by the Vendor, as well as included in a spreadsheet to be shared with the WVDEP Project Manager via email.

This is billed per report and due within fifteen (15) business days after completion of the reporting period. See Exhibit A, “Pricing Pages".

5.6.2. Monthly O&M Reporting Requirements

All the following information elements shall be included in a report to be delivered monthly via email to the WVDEP Project Manager:

5.6.2.1. Extraction well flow rate, pressure, and totalized flow.

5.6.2.2. Compressor operating pressure.

5.6.2.3. Compressor flow rate.

5.6.2.4. Flow rate to each well.

5.6.2.5. Manifold pressure to each well.

5.6.2.6. Bag filter differential pressure.

5.6.2.7. Inlet, intermediate, and outlet pressures to GAC units.

5.6.2.8. SVE blower flow rate.

5.6.2.9. SVE vacuum and discharge pressure.

5.6.2.10. SVE inlet and outlet temperatures.

5.6.2.11. Groundwater PCE concentrations in the influent, intermediate, and effluent to the groundwater GAC units.

This is billed per report and due within fifteen (15) business days after completion of the reporting period. See Exhibit A, “Pricing Pages".

5.6.3. Semi-annual O&M Reporting Requirements

All the following information elements shall be included in a report to be delivered semi-annually via email to the WVDEP Project Manager:

5.6.3.1. System uptime and hours of operation.

5.6.3.2. Analytical results for extraction well and vapor samples, including influent and effluent PCE concentrations for all GAC filtration systems.

5.6.3.3. Volumes of vapor and groundwater extracted.

5.6.3.4. Mass of PCE removed in the vapor phase for each TU-1 & TU-3.

5.6.3.5. Mass of PCE removed in groundwater.

5.6.3.6. Pressure or vacuum losses between the manifold and wellhead for each of the sparge and vacuum wells.

5.6.3.7. Summary of maintenance adjustments performed.

5.6.3.8. Description of any shutdown events, operational problems, and resolutions.

5.6.3.9. Descriptions of any additional biannual or annual O&M items addressed.

5.6.3.10. Health and/or safety concerns.

5.6.3.11. General system observations and future maintenance

recommendations.

This is billed per report and due within thirty (30) business days after completion of the reporting period. See Exhibit A, “Pricing Pages".

5.6.4. O&M Manual Update

The vendor shall draft a comprehensive update to the existing O&M (2015 version) noting all corrections, changes, procedural revisions, with the purpose of representing actual site conditions and status. The initial update shall be completed within sixty (60) business days after the official contract award date. Subsequent updates shall be completed annually unless otherwise determined by the WVDEP.

This is billed per update and due within thirty (30) business days after completion of the reporting period. See Exhibit A, “Pricing Pages".

5.7. Vendor Performance Expectations

Unless stated elsewhere, the following shall represent WVDEP’s expectations of the Vendor:

5.7.1. Vendor shall provide all maintenance, service, and repairs in accordance with manufacturer’s recommendations and specifications, as well as industry best practices, at all facilities.

5.7.2. Vendor shall furnish and install all components as necessary to keep the systems at each facility in proper working order.

5.7.3. Vendor shall furnish all equipment, tools, and parts necessary for the performance of the maintenance, service, and repairs. Equipment and tools will be provided at no cost to the Agency.

5.7.4. Vendor shall provide expendable materials used in the scope of performing under this Contract at no cost to the Agency. Such items may include, but are not limited to grease, cleaning supplies, rags, etc.

5.7.5. Vendor may only remove equipment from service for a period of 24 hours unless Vendor requests to remove equipment from service for a period greater than 24 hours and receives written permission from the Agency. Any request to remove equipment for greater than 24 hours must include a description of the work required and an estimate of the time the equipment will be out of service.

5.7.6. Vendor shall not perform any maintenance, service, or repairs under this Contract without prior approval from the Agency.

5.7.7. Vendor shall furnish a warranty of twelve (12) months for all labor performed under this Contract.

5.7.8. Vendor shall troubleshoot all systems and related assemblies when system function irregularities are observed. Vendor shall complete an inspection report and submit it to the WVDEP Project Manager via email within one

(1) day of performing the inspection.

5.7.9. With WVDEP Project Manager approval, Vendor shall pull any disabled equipment/item, replace, or repair, and then reinstall the equipment/item as described in Section 5.4.

5.7.10. For each maintenance, service, or repair, the Vendor shall reestablish proper function of components to extent possible with current available parts prior to leaving the site. This is to ensure minimal continued function until all necessary parts can be procured for completion of the work order, while maintaining any minimum functional capacity of current components.

Vendor is to ensure that the system is functioning properly prior to leaving the site, if possible.

5.7.11. Vendor shall have the ability to supply all equipment, labor, and materials for multiple projects either concurrently or consecutively if requested by the West Virginia Department of Environmental Protection. It cannot be anticipated how many components/systems will need servicing at one time.

5.7.11.1. Standards for Repair and Replacement of Equipment: All repairs are to use parts authorized by the manufacturer of the equipment. Any equipment or parts that must be replaced shall be the same type and model as the original or compatible and from the same manufacturer as specified. Exceptions to this may be authorized by WVDEP on a case-by-case basis.

5.7.12. Vendor is responsible for procuring all necessary parts needed to perform system maintenance under this Contract. Vendor must, however, obtain advanced written approval from the Agency prior to purchasing any part in excess of $1,500.00.

6. HEALTH, SAFETY, & SECURITY

6.1. Monitoring well locations that are in, or adjacent to, roadways and will require traffic control measures. The Vendor shall be responsible for coordinating with the

City of Vienna and the West Virginia Department of Highways to gain approval of their Traffic Control Plan when necessary.

6.2. OSHA requires the use of PPE to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Employers are required to determine if PPE should be used to protect their workers. The cost of PPE must be included in the

Vendor’s cost for any line item that may expose the worker to any such hazard.

6.3. All workers must be current on their OSHA 40-hour HAZWOPER certification.

7. CONTRACT AWARD

7.1. Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

7.2. Pricing Pages (Exhibit A): Vendor should complete the Pricing Pages by inserting the requested information in the appropriate location(s) and performing the required calculations necessary to arrive at a total cost. Failure to complete the Pricing Pages in its entirety may result in Vendor’s bid being disqualified.

The Pricing Pages shall contain a list of the Contract Items and estimated purchase volume. The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.

Vendor should type or electronically enter the information into the Pricing Pages to prevent errors in the evaluation. If Vendor is submitting a bid online, Vendor must submit the Pricing Pages as an attachment. TOTAL BID AMOUNT is the amount the Vendor is to enter the wvOASIS commodity line when submitting.

Notwithstanding the foregoing, the West Virginia DEP may correct errors at its discretion.

8. ORDERING

8.1. Standard Hourly – Maintenance, Service, and Repair Ordering: After award of this Contract, Agency and Vendor shall agree upon a Standard Maintenance schedule. The Agency shall then issue a work order against this Contract covering the agreed upon Standard Maintenance to be performed.

8.2. Holiday and Weekend – Maintenance, Service, and Repair Ordering: The

Agency shall define the scope of each Holiday and Weekend Maintenance project to be performed under this Contract and submit it to the Vendor for a cost quote prior to Vendor’s commencement of any work. The cost quote must detail the intended scope of work required to complete the project and contain an itemized listing of time and parts that will be required. If the Vendor’s quote is satisfactory to the Agency, then the Agency will issue a work order allowing the Vendor to commence work. This work order shall have a unique number, reference the master contract number, and detail the scope of work for the project in question. Issuance of the work order to the Vendor shall be considered authorization to begin work. If the Agency determines that the cost quote is not satisfactory, then the Agency and

Vendor shall work to obtain a satisfactory cost quote by modifying the project, requesting different parts, performing labor with state employees, or other methods that the Agency and Vendor deem appropriate.

8.3. Vendor is not permitted to perform any work other than that specified on the work order issued under Section 8.1 or 8.2 of this Contract.

8.4. Contract Services will be ordered by the issuance of a work order, which shall include the name, site location and the permit number if applicable.

9. PERFORMANCE

Vendor and Agency shall agree upon a schedule for performance of Contract Services and

Contract Services deliverables, unless such a schedule is already included herein by

Agency. If this Contract is designated as an open-ended contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

10. BILLING/PAYMENT

10.1. Ordering: Vendor shall accept orders through wvOASIS, regular mail, facsimile, e-mail, or any other written form of communication. Contract Services will be ordered by the WVDEP Project Manager or designee by issuance of a work order, which shall include the site name and site location.

10.2. Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

10.3. Invoicing: Invoices are to be submitted on a monthly basis for work performed during that month. Invoices are due no later than fifteen (15) business days after the end of each monthly work period. All invoices shall be submitted via email at william.huggins@wv.gov and reference the following contact information and physical address:

WV Department of Environmental Protection

Division of Land Restoration/Office of Environmental Remediation

Attn: William Huggins

131A Peninsula Street

Wheeling, WV 26003

11. TRAVEL

Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately (rates should be “loaded” to include these costs).

12. FACILITIES ACCESS

12.1. Vendor must identify principal service personnel who will be issued access cards and/or keys to perform service.

12.2. Vendor will be responsible for controlling cards and keys and will pay the replacement fee if the cards or keys become lost or stolen.

12.3. Vendor shall notify the Agency immediately of any lost, stolen, or missing card or key.

12.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

12.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

12.6. The Vendor shall obtain right of entry/access agreements to the sampling locations.

12.7.