ARFQ 0608 DCR2600000125 - Addendum No. 1.pdf
PDF 183 KB Posted
- Solicitation number
- ARFQ 0608 DCR2600000125 2
- Issued by
- Hampshire County, West Virginia
About this file
This is Addendum No. 1 to a Request for Quotation (RFQ) issued by the West Virginia Department of Corrections for Equipment, Plumbing, and Systems Maintenance and Repairs services at Salem Correctional Center and Jail. The addendum clarifies requirements related to preventative maintenance tasks, specifically addressing the provision of filters and belts for rooftop unit inspections and the submission of unit pricing for maintenance activities. Contractors must submit preventative maintenance unit prices on Exhibit D for each equipment task listed in the contract specifications and on the equipment and systems summary page in Exhibit A. The bid submission deadline remains 10:30 AM Eastern Standard Time on May 28, 2026. A non-mandatory pre-bid sign-in sheet was distributed to interested parties.
Key clarifications in the addendum address material supply responsibility and maintenance scheduling. When the facility requests contractor replacement of air filters and belts, the contractor will bill this work as corrective maintenance, billing labor costs separately and applying a percentage markup to materials. Contractors are required to complete all preventative maintenance tasks as specified in section 1.04(C), subsection 7, and as listed in the equipment and systems summary. Failure to perform the required preventative maintenance as outlined in the specifications will constitute contractor default under section 1.16 of the contract. The addendum emphasizes that contractors must account for adequate time per equipment type to ensure proper maintenance execution.
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Text version
ARFQ 0608 DCR2600000125
REQUEST FOR QUOTATION
EQUIPMENT, PLUMBING, AND SYSTEMS MAINTENANCE AND REPAIRS CONTRACT
SALEM CORRECTIONAL CENTER AND JAIL
EQUIPMENT, PLUMBING, 1 ADDENDUMS
AND SYSTEMS MAINTENANCE
AND REPAIRS CONTRACT
ADDENDUM NO. 1:
Questions:
Q1: Per the tasking of the Rooftop units, the tasking states to inspect and change filters and belts as necessary. Will the awarded contractor be supplying the filters and belts or will your facility supply them?
A1: In specifications section 1.04(C), subsection 7, it states, “If the facility requests contractor to replace the air filters and belts, contractor will bill this as corrective maintenance for the labor and percentage markup for the materials.”
Q2: There is a fair amount of equipment listed in the contract. Would it be possible to send out an addendum to allot for time per each equipment? This would ensure that the awarded contractor will be completing the proper maintenance for your facility.
A2: The contract must submit a preventative maintenance unit price per each time on the exhibit D, pricing page. The contractor must complete the required preventative maintenance listed in the specifications and on the equipment and systems summary page listed in exhibit A. If the contractor does not perform the preventative maintenance requirements in the specifications on the equipment and systems summary page listed in exhibit A, the contract will fall into the list of items in specifications section 1.16, contractor default.
Clarifications:
C1: Please see attached non-mandatory pre-bid sign-in sheet.
C2: The bid time and date remain the same: 10:30 AM E. S. T. on May 28, 2026.
File details come from the government source that posted it. Updated .