Appendix O - FRP Final 2022.pdf

FACILITY RESPONSE PLAN

MACDILL AIR FORCE BASE

6th AIR REFUELING WING

TAMPA, FLORIDA

Prepared for:

Defense Logistics Agency-Energy 8725 John J. Kingman Road

Suite 4950 Fort Belvoir, Virginia 22060

DLA Contract Number/Task Order:

SP0600-01-D-5108/0065

Updated By:

March 2012

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TABLE OF CONTENTS

FRP i

FRP Table of Contents Section Page

Acronyms and Abbreviations ........................................................................................ vii

Record of Changes ........................................................................................................... ix

1 Facility Information ................................................................................................... 1-1

1.1 Facility Name and Location ........................................................................... 1-1

1.2 Latitude and Longitude .................................................................................. 1-1

1.3 Wellhead Protection Area .............................................................................. 1-3

1.4 Owner/Operator ............................................................................................. 1-3

1.5 Qualified Individuals ..................................................................................... 1-3

1.6 Date of Oil Storage Startup ............................................................................ 1-3

1.7 Current Operation .......................................................................................... 1-4

1.8 Dates and Type of Substantial Expansion ..................................................... 1-4

1.9 EPA Response Plan Cover Sheet ................................................................... 1-4

2 Emergency Response Information ........................................................................... 2-1

2.1 Discovery and Initial Actions ........................................................................ 2-1

2.2 Notification to the National Response Center ............................................... 2-2

2.3 Senior Fire Official and Facility Immediate Response Contacts ................... 2-6

2.3.1 General Spill Response Procedures .................................................. 2-11

2.3.2 Site Characterization, Initial Site Assessment and Safety Plan .................................................................................................... 2-11

2.4 Spill Management Organization .................................................................. 2-12

2.5 Communications Strategy ............................................................................ 2-14

2.5.1 Communications Overview .......................................................... 2-14

2.5.2 Operations ..................................................................................... 2-14

2.5.3 Tasking .......................................................................................... 2-15

2.5.4 Coordination ................................................................................. 2-16

2.6 Emergency Response Equipment ................................................................ 2-16

2.7 Response Equipment Testing and Deployment ........................................... 2-16

2.8 Evacuation Plan ........................................................................................... 2-17

2.8.1 Responsible Parties ....................................................................... 2-17

2.8.2 Type, Location, and Toxicity of Stored Oil .................................. 2-17

2.8.3 Surface Drainage, Weather Conditions, and WaterDynamics ...... 2-17

2.8.4 Response Arrival and Evacuation Routes ..................................... 2-18

2.8.5 Safe Staging and Command Center .............................................. 2-18

3 Hazard Evaluation ..................................................................................................... 3-1

3.1 Hazard Identification ..................................................................................... 3-1

FRP ii

3.1.1 Oil Storage Operations .................................................................... 3-1

3.1.1.1 Tank Storage ........................................................................... 3-1

3.1.1.2 Aircraft and Refueler Vehicle Storage .................................... 3-1

3.1.2 Fuel Transfer Operations .............................................................. 3-32 3.1.2.1Pipeline Transfer .................................................................... 3-32

3.1.2.2 Flightline Refueling Facilities ............................................... 3-32

3.1.2.3 Resident Aircraft Refueling .................................................. 3-33

3.1.2.4 Transient Aircraft Refueling ................................................. 3-33

3.2 Vulnerability Analysis ................................................................................. 3-33

3.2.1 Response Planning Distance ......................................................... 3-33

3.2.2 Vulnerability Identification ........................................................... 3-34

3.2.2.1 Sensitive Areas ...................................................................... 3-35

3.2.2.2 Wildlife and Protected Species ............................................. 3-38

3.3 Analysis of the Potential for an Oil Spill ..................................................... 3-51

3.3.1 Fuel Transfer Operations .............................................................. 3-51

3.3.2 Pipeline Integrity and Susceptibility ............................................. 3-52

3.3.3 Storage Tank Integrity and Susceptibility ..................................... 3-52

3.3.3.1 Tank Age and Secondary Containment ................................ 3-52

3.3.3.2 Pumping Station Facilities .................................................... 3-52

3.3.3.3 Collision Prevention .............................................................. 3-53

3.3.4 Potential for Aircraft Crashes ....................................................... 3-53

3.3.5 Vulnerability to Natural Disasters ................................................ 3-53

3.4 Reportable Spill History .............................................................................. 3-53

4 Discharge Scenarios ................................................................................................... 4-1

4.1 Small and Medium Discharge Planning Volumes ......................................... 4-1

4.1.1 Small Discharge Scenarios ............................................................. 4-1

4.1.1.1 SDS-1 ...................................................................................... 4-2

4.1.1.2 SDS-2 ...................................................................................... 4-2

4.1.1.3 SDS-3 ...................................................................................... 4-2

4.1.2 Medium Discharge Scenarios ......................................................... 4-3

4.1.2.1 MDS-1 ..................................................................................... 4-3

4.1.2.2 MDS-2 ..................................................................................... 4-3

4.2 Worst-Case Discharge ................................................................................... 4-4

5 Discharge Detection Systems .................................................................................... 5-1

5.1 Discharge Detection by Personnel ................................................................. 5-1

5.1.1 Preventive Maintenance .................................................................. 5-1

5.1.1.1 Pipeline .................................................................................... 5-1

5.1.1.2 Storage Tanks and Secondary Containment Systems ............. 5-1

5.1.2 Personnel Initiative and Initial Response Actions .......................... 5-2

5.1.2.1 Pipeline Fuel Transfer ............................................................. 5-2

5.1.2.2 Refueling Operations .............................................................. 5-3

5.1.2.3 Storage Tanks and Secondary Containment Systems ............. 5-3

5.2 Automated Discharge Detection .................................................................... 5-4

FRP iii

5.2.1 Automated Leak Detection ............................................................. 5-4

5.2.2 Automated Overfill Protection ........................................................ 5-4

6 Plan Implementation ................................................................................................. 6-1

6.1 Response Resources for Discharge Planning Volumes ................................. 6-1

6.1.1 Small Discharge Planning Volume (2,100 gallons) ........................ 6-1

6.1.2 Medium Discharge Planning Volume (36,000 gallons) ................. 6-1

6.1.3 Worst-Case Discharge Planning Volume (1,291,600 gallons) ....... 6-3

6.2 Spill Response Actions .................................................................................. 6-5

6.3 Containment and Drainage Planning ............................................................. 6-6

6.3.1 Priority Response Strategy .............................................................. 6-6

6.3.2 Drainage System ............................................................................. 6-6

6.3.3 Containment Methods ..................................................................... 6-6

6.3.4 Specific Containment and Discharge Prevention Strategies ........... 6-7

6.4 Disposal Plan ................................................................................................. 6-8

6.4.1 Spill Volumes Less than Reportable Quantity ................................ 6-8

6.4.2 Spill Volumes Greater than Reportable Quantity ........................... 6-8

7 Self-Inspections, Drills/Exercises, and Response Training .................................... 7-1

7.1 Facility Self-Inspection .................................................................................. 7-1

7.1.1 Tank Inspection ............................................................................... 7-1

7.1.2 Secondary Containment Inspection ................................................ 7-1

7.1.3 Pipeline Inspection .......................................................................... 7-4

7.1.4 Response Equipment Inspection ..................................................... 7-4

7.2 Drills/Exercises .............................................................................................. 7-4

7.2.1 Qualified Individual Notification Drill ........................................... 7-6

7.2.2 Spill Management Team Tabletop Exercise ................................... 7-8

7.2.3 Equipment Deployment Exercise ................................................. 7-10

7.2.4 Unannounced Exercise .................................................................. 7-10

7.2.5 Area Exercise ................................................................................ 7-11

7.3 Response Training ....................................................................................... 7-11

7.3.1 Emergency Response Personnel Training .................................... 7-12

7.3.2 Facility Personnel Training ........................................................... 7-14

7.3.2.1 Personnel Working with Oil ...................................................... 7-14

7.3.2.2 Tank Custodians......................................................................... 7-16

8 Diagrams .................................................................................................................. 8-1

9 Security .................................................................................................................. 9-1

10 Emergency Response Action Plan ........................................................................ 10-1 ERAP TAB A Qualified Individual Information ......................................... ERAP-1 ERAP TAB B Emergency Notification Phone List ..................................... ERAP-3

FRP iv

ERAP TAB C Spill Response Notification Form ........................................ ERAP-7 ERAP TAB D Emergency Response Equipment ........................................ ERAP-9 ERAP TAB E Emergency Response Personel........................................... ERAP-19 ERAP TAB F Evacuation Plan .................................................................. ERAP-23 ERAP TAB G Spill Response Actions ...................................................... ERAP-25

Appendices A OSRO (Contract with SWS Environmental Services/NRC Corporation) A-1 B Response Equipment Lists B-1 C MacDill AFB Primary Forces/Contact List C-1 D Site Safety Plan D-1 E ICS Section Descriptions E-1 F NIMS ICS Forms F-1 G Geographic Response Plan Maps G-1

Exhibits Page

1-1 Vicinity Map of MacDill AFB 1-1 1-2 Location Map of MacDill AFB 1-2 2-1 Initial Responder Immediate Actions 2-1 2-2 MacDill AFB Fire Emergency Services Typical Spill Response Procedure 2-11 2-3 Typical ICS Organization 2-13 2-4 Evacuation Routes 2-19 3-1 Response Planning Area Map 3-36 3-2 Vulnerable Resources Within Response Planning Area 3-37 3-3 Vulnerability of Wildlife Groups Within Response Planning Area 3-39 3-4 Vulnerable Protected Species Within Response Planning Area 3-40 3-5 Tampa GRP WP1-28 3-41 3-6 Tampa GRP WP1-29 3-42 3-7 Tampa GRP WP1-30 3-43 3-8 Tampa GRP WP1-31 3-44

3-9 ESI MAP LEGEND 3-45

3-10 ESI MAP WP1-28 3-46

3-11 ESI MAP WP1-29 3-47

3-12 ESI MAP WP1-30 3-48

3-13 ESI MAP WP1-31 3-49

3-14 Spill History 3-54 6-1 Response Resources for the Small Discharge Planning Volume 6-1 6-2 Containment Boom Configuration Map 6-2 6-3 Containment Boom Requirements for the Medium Discharge Planning

Volume 6-3

6-4 Response Resources for the Medium Discharge Planning Volume 6-3 6-5 Minimum On-Water Recovery and Storage Volume Capacities

Required by the EPA 6-4

FRP v

6-6 Available Oil Recovery Volumes and Storage 6-4 7-1 Example Tank Inspection Checklist 7-2 7-2 Storm Water Release Form 7-3 7-3 Example Pipeline Inspection Checklist 7-5 7-4 QIN Drill Record Form 7-7 7-5 SMTT Exercise Record Form 7-9 7-6 Emergency Response Training Levels 7-13 7-7 Sample Facility Personnel Training Record Form 7-15

FRP vi

FRP vii

Acronyms and Abbreviations

ACP (Tampa Bay) Area Contingency Plan AFB Air Force Base AAFES Army/Air Force Exchange Service AFVO Animal Fat/ Vegetable Oil AGE Aerospace Ground Equipment AMC Air Mobility Command AMXS Aircraft Maintenance Squadron ARW Air Refueling Wing AOR Area of Responsibility API American Petroleum Institute AST Aboveground Storage Tank BCE Base Civil Engineering BEE Bioenvironmental Engineering BOEMRE Bureau of Ocean Energy Management, Regulation and Enforcement BPD Barrels per Day CE Civil Engineering 6 CES/CEIE 6th Civil Engineer Squadron/Environmental Element CFR Code of Federal Regulations Col Colonel Co-op Cooperative CHRIS Chemical Hazards Response Information System DFSP Defense Fuel Support Point DLA Defense Logistics Agency DOD Department of Defense DOT (U.S.) Department of Transportation DRMO Defense Reutilization and Marketing Office E Endangered ECP Entry Control Point ED Equipment Deployment (Exercise) EDRC Effective Daily Recovery Capacity EOC Emergency Operations Center EPA U.S. Environmental Protection Agency ERP Environmental Restoration Program FCC Fuels Control Center FDEP Florida Department of Environmental Protection FES Fire Emergency Services FOSC Federal On-Scene Coordinator FRP Facility Response Plan HAZWOPER Hazardous Waste Operation and Emergency Response IC Incident Commander ICP Integrated Contingency Plan IEEE Institute of Electronic and Electrical Engineers IMO International Maritime Organization

FRP viii

IRE Initial Response Element

JCSE Joint Communications Support Element JCSS 290th Joint Communications Support Squadron LEPC Local Emergency Planning Committee Lt. Lieutenant MAFB MacDill Air Force Base MDS Medium Discharge Scenario MOGAS Motor Vehicle Gasoline NAICS North American Industrial Classification System NFPA National Fire Protection Association NOAA National Oceanic and Atmospheric Administration NPDES National Pollutant Discharge Elimination System

NRC National Response Company NRS National Response System NSCC National Scheduling Coordinating Committee OSCP On-Scene Control Point OSRO Oil Spill Removal Organization OWS Oil/ Water Separator PE Professional Engineer PHMSA Pipeline and Hazardous Materials Safety Administration POL Petroleum, Oil and Lubricants PREP Preparedness for Response Exercise Program QI Qualified Individual QIN Qualified Individual Notification (Drill) SATCOM Satellite Communications SDS Small Discharge Scenario SERC State Emergency Response Committee SFO Senior Fire Official SMTT Spill Management Team Tabletop (Exercise) SPCC Spill Prevention, Control, and Countermeasure Plan SPRC Spill Prevention and Response Coordinator SRT Spill Response Team SSC Species of Special Concern T Threatened TROSR Training Reference for Oil Spill Response (Manual) TSC Temporary Storage Capacity USAF U.S. Air Force USCENTCOMU.S. Central Command USCG U.S. Coast Guard USSOCOM U.S. Special Operations Command UST Underground Storage Tank WWTP Wastewater Treatment Plant

FRP ix

FRP x

Record of Changes

The Wing Commander should direct the amendment of the FRP whenever there is a change in facility design, construction, operation, or maintenance that affects that facility’s potential for discharge of an oil or release of a hazardous substance. The FRP should also be amended if procedural or control system failures result in a discharge or release or indicate deficiencies exist in the current plan.

Amendments to the FRP should be fully implemented as soon as possible, but no later than six months after changes occur. The following record of changes should be used to indicate that the amendments and the periodic reviews have been completed. This record should be retained in the

FRP.

RECORD OF CHANGES

Change Number

Date Change Entered

Change Posted By Summary of Change

1 Oct 2013 Bill Herr Annual Review – no changes

2 Oct 2014 Bill Herr Annual Review – no changes

3 Oct 2015 Bill Herr Annual Review – Administrative changes

4 Nov 2016 Chris Sutton Administrative amendment -minor text edits, updated tank list and spill response table

5 May 2017 Jason Kirkpatrick Administrative changes

6 May 2018 Jason Kirkpatrick Administrative changes

7 May 2019 Jason Kirkpatrick Administrative changes

8 Jan 2020 Jason Kirkpatrick Administrative changes

9 Mar 2021 Jason Kirkpatrick Administrative changes

10 Mar 2022 Jason Kirkpatrick Administrative changes

SECTION 1

FRP XI

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FRP 1-1

SECTION 1

Facility Information

Facility Name and Location

Facility Name:

MacDill Air Force Base

Facility Location:

6th Air Refueling Wing/CC 8208 Hangar Loop Drive, Suite 1 MacDill Air Force Base Tampa, Florida 33621-5502 Telephone # 813-828-4444

MAFB is located in west central Florida at the southern tip of the Interbay Peninsula in Hillsborough County (Exhibits 1-1 and 1-2). The Interbay Peninsula is bordered by portions of Tampa Bay known as Old Tampa Bay to the west, Middle Tampa Bay to the south, and Hillsborough Bay to the east. The City of Tampa borders MAFB to the north. MAFB owns a total of 5,695 contiguous acres.

Latitude and Longitude

The main entrance to MAFB is at Latitude 27° 51’ 52’’ North and Longitude 82° 30’ 23’’ West.

The land property owned by MAFB is located within Latitudes 27° 52’ 5’’ North and 27° 49’ 15’’ North and Longitudes 82° 32’ 44’’ West and 82° 26’ 50’’ West.

EXHIBIT 1-1

Vicinity Map of MacDill AFB Facility Response Plan MacDill AFB, Florida

FRP 1-2

EXHIBIT 1-2

Location Map of MacDill AFB Facility Response Plan MacDill AFB, Florida

FRP 1-3

Wellhead Protection Area

MAFB is not within a wellhead protection area nor does it drain into a wellhead protection area.

The Tampa Bay Seawater Desalination Plant is across Hillsborough Bay, approximately five miles to the east of MAFB. The desalination plant provides approximately 7% of the region’s drinking water.

Owner/Operator

Owner:

Colonel Benjamin R. Jonsson (Commander, 6th Air Refueling Wing)

Operator:

6th Air Refueling Wing (6 ARW), MacDill Air Force Base (24-hour) Command Post: 813-828-4361

Qualified Individuals

Qualified Individuals (QIs) are individuals who are qualified to command spill response efforts during oil spill incidents. QI information is also located in ERAP Tab A.

Primary QI:

6th Mission Support Group Commander (Day): 813-828-4545 (24-hour): 813-828-4361 (Command Post)

Alternate QIs:

6th Mission Support Group Deputy Commander (Day): 813-828-4545 (24-hour): 813-828-4361 (Command Post)

6th Civil Engineer Squadron Director (Day): 813-828-3577 (24-hour): 813-828-4361 (Command Post)

Fire Emergency Services Chief (Day): 813-828-3438 (24-hour): 813-828-7293 (Cell): 813-690-4596 In addition, the 6 CES/CEIE has primary responsibility for environmental compliance at MacDill AFB. Within the 6 CES/CEIE, the Spill Prevention and Response Coordinator (SPRC) is responsible for the Spill Prevention, Control, and Countermeasure Program. This includes reviewing and evaluating the SPCC Plan and FRP annually to determine if it needs to be updated.

FRP 1-4

Date of Oil Storage Startup

MAFB was officially activated as MacDill Army Base on April 16, 1941.

FRP 1-5

Current Operation

MAFB was designated as host installation for the 6th Air Refueling Wing and assigned to the 21st Air Force on October 1, 1996. The Air Mobility Command has current ownership of the installation. MacDill AFB is the administrative headquarters of the U.S. Central Command (USCENTCOM) and the U.S. Special Operations Command (USSOCOM). Other major tenants of MAFB include the Joint Communications Support Element (JCSE), 927th Air Refueling Wing, 290th Joint Communications Support Squadron (JCSS), and the Army Reserve 81st Readiness Division and Aviation Support Facility. In addition to serving as USCENTCOM and USSOCOM, the mission of MAFB is to provide global reach and power projection by providing proven and unequaled world-wide air refueling and airlift power anywhere in the world.

The North American Industry Classification System (NAICS) code for MAFB is: 928110

Dates and Type of Substantial Expansion

Two 1,200,000 gallon JP-8 ASTs were installed in 2003. These ASTs receive fuel from the Defense Fuel Support Point (DFSP) via a 10-inch pipeline that replaced the old dual 6-inch underground pipeline. In 2014, DFSP and MacDill AFB converted from JP-8 to Jet-A fuel. This included the installation of three additive tanks and pipeline injectors at DFSP. The additives are fuel system icing inhibitors (FSII), static discharge additive (SDI), and corrosion inhibitor/lubricity improver (CI/LI). The additives are necessary to meet military standards and specifications.

The designation of MAFB as the 6 ARW occurred October 1, 2019 following the departure of the 310th Airlift Squadron which focused the installations primary flying mission on aerial refueling.

The presence of KC-135 tanker aircraft on the airfield results in large volumes of fuel being stored aboveground in uncontained sources such as the KC-135 tankers and refueler vehicles.

Uncontained aboveground fuel transfer operations also occur as a result of the refueling services that MAFB provides when hosting transient aircraft, military training exercises, and deployed units. The addition of a second squadron of eight KC-135 aircraft at MAFB between 2015 and 2018 increased quantities of uncontained fuel stored aboveground but did not change facility design, construction, operation, or maintenance. In 2021, construction of the U.S. Army Reserve Aviation Support Facility was completed and the new unit, which includes 24 UH-60 helicopters, took up residence in early 2022. The new facility includes a large tarmac, a hangar and administrative building, and multiple support facilities, located adjacent to Taxiway K on the southern portion of MAFB. Refueling of the helicopters will occur via uncontained above ground fuel transfer operations using refueler vehicles, similar to methods used for transient aircraft.

EPA Response Plan Cover Sheet

EPA regulations, 40 CFR 112.20 Appendix F Attachment F-1, require that all facility response plan submittals contain a completed Response Plan Cover Sheet. The following page contains the required information in order to meet that requirement.

FRP 1-6

RESPONSE PLAN COVER SHEET

Owner/Operator of Facility: Benjamin R. Jonsson (Commander, 6th Air Refueling Wing

Operator of Facility: 6th Air Refueling Wing (6 ARW), MacDill Air Force Base

Facility Name: MacDill Air Force Base

Facility Address: 8208 Hanger Loop Drive, Suite 1

City, State and U.S. Zip Code: Tampa, Florida 33621-5502

Facility Phone Number: (813) 828-2444

Latitude (Degrees: North): 27 51’ 52”

Longitude (Degrees: West): 82 30’ 23” North American Industrial Classification System (NAICS) Code: 928110

Dun & Bradstreet Number: DODF2V3F9 Largest Aboveground Oil Storage Capacity (Gallons): 1,200,000

Number of Aboveground Oil Storage Tanks: 98

Maximum Oil Storage Capacity (Gallons): 2,750,000 approx.

Worse Case Oil Discharge Amount (Gallons): 1,200,000

Facility Distance to Navigable Water. Mark the appropriate line:

0–1/4mile: X 0–1/4mile: >1 mile:

SECTION 2

FRP 1-7

FRP 2-1

Emergency Response Information

This section outlines the initial response actions necessary to respond to oil spills from MAFB. It is intended to provide field operators and responders with procedures for initial response, to make initial notification of key personnel, and to activate the facility's emergency response system.

This section contains emergency information to successfully initiate a response.

2.1 Discovery and Initial Actions

Upon discovery of a spill or imminent spill of fuel or other oil, any discoverer shall immediately follow the steps outlined in 1 through 4 and 7 of Exhibit 2-1 below.

Exhibit 2-1: Initial Responder Immediate Actions Immediately alert nearby personnel who may be exposed to the effects of the discharge.

If there is an imminent danger to life or property, or if fire threatens or starts, activate nearest fire alarm.

Report spill immediately to MacDill AFB Fire Emergency Services Dispatcher. Gather as much information as possible (see Section 2.3.2) and relay the information to the dispatcher.

FIRE DEPARTMENT DISPATCHER: 9-1-1 (On-Base Phone)1 Rescue any injured persons, if safe to do so.

If properly trained and authorized, and it is safe to do so, restrict all ignition sources, if flammable vapors are present or expected.

If properly trained and authorized, and it is safe to do so, stop source of spill or leak and initiate available on-site measures to minimize spread of contaminants.

Evacuate upwind/upgrade to a safe distance and stand by until emergency response personnel arrive on scene. Provide known details of spill when assistance arrives.

MacDill AFB Fire Emergency Services Dispatcher Actions

Upon receiving notification of a discharge, the MAFB Fire Emergency Services Dispatcher shall perform the response actions outlined in Table 2-1. This includes, but is not limited to, mobilizing the on-duty Fire Emergency Services emergency response personnel and determining the appropriate notifications.

1: Use the On-Base phone system to contact the Fire Emergency Services Dispatcher. Calling 9-1-1 on a cellular phone will call Hillsborough County Emergency Dispatch Center, immediately communicate that the incident is at MacDill AFB.

FRP 2-2

Table 2-1: Response Procedure for MacDill AFB Fire Emergency Services Dispatcher Check Actions

Contact the MacDill AFB Fire Emergency Services Senior Fire Official (SFO) and provide known spill details and location of spill site. Note: SFO on-scene will act as initial Incident Commander (IC) (Phase I and II).

Relay spill information to 6 CES/CEIE who must notify the National Response Center immediately of a reportable spill.

Standby to activate/alert initial response team, Emergency Operations Center, security, clinic, response contractors, and other resources as directed by the SFO. Use the numbers on the MacDill AFB Primary Forces/ Contact List, Appendix C.

Note confirmation of response personnel and their estimated time of arrival (ETA).

Notify SFO every 15 minutes of progress of recall list, personnel responding, and their ETAs.

Notify 6 CES/CEIE and QI if additional contractor manpower for hazardous materials response is required.

All inspectors are to report to the fire station. Dispatch additional units when directed by the command staff.

Dispatch ambulance to all hazardous materials incidents. Contact MacDill AFB 6th Medical Group dispatch and request that an ambulance be requested to the incident.

When necessary, use selective off-shift recall procedures to ensure that personnel trained in hazardous material problems are available to all incidents.

2.2 Notification to the National Response Center

The 6 CES/CEIE shall notify the National Response Center as soon as possible, minutes after a reportable spill of oil is discovered in order to provide the basic information needed to characterize the spill. A reportable spill of oil is one that reaches the navigable waters or tributaries (such as Broad Creek) or is a substantial threat to impact those waters (such as a discharge entering the storm water system). If the initial notification is made by phone, submittal of with a follow-up e-mail is recommended. As new and revised information is collected, the 6 CES/CEIE will use the updated notification form to provide periodic updates to the National Response Center by telephone.

FRP 2-3

NATIONAL RESPONSE CENTER

(800) 424-8802 http://nrc.uscg.mil/ Do not postpone the National Response Center notification pending collection of all spill data!

Table 2-2: SPILL RESPONSE NOTIFICATION FORM

It is not necessary to complete all of Table 2-2 before calling the National Response Center or other agencies.

If sent by fax, follow up with voice confirmation.

[Note: All notifications to be made by Environmental Element (6 CES/CEIE): (813) 828-0459

Spill Reporter's Last Name: ____________________________ First: ____________________________ MI.: ____

Position/Title:________________________________________ Office Phone:__________________

Facility Phone: (813) 828-4444 Command Post: (813) 828-4361

Address: 8208 Hangar Loop Drive, Suite 1, MacDill Air Force Base, Tampa FL 33621-5502

Latitude: 27° 51 ’52” -- Longitude 82° 30’ 23”

Reporter Received Spill Message From (Name):______________________________ Phone:___________________

On (date): ____________________ at: _________________ AM/PM Central Time Exact Spill Location

Incident Description

Substance Spilled CHRIS Code ____(JPO forJet-A, ODS for Diesel, GAS for MOGAS, GAV for

AVGAS)

Name ___________________________________

Estimated Amount Spilled __________________Pounds Gallons Ounces or________________________

Source of Spill Capacity of Tank/Container

Cause of Spill

Spill is —

(check those that apply)

___Continuing or ___ Stopped

___On Base Only or ___ Impacting (or likely to impact) Off-Base Property

Number/Nature of

Injuries/Evacuations?

Damage Estimate in Dollars

Date & Time of Spill Date: ____________________________ Time:________________ Eastern Time

Mitigation/Protective Actions

Air/Water or Land Contaminated

Material Discharged to Water? YES or NO

Quantity to Water

Area and Degree of Contamination

National Response Center Report Number: ____________________________

FRP 2-4

Once the SPRC, under the direction of the QI, has completed the Spill Notification Form, the National Response Center and the Florida Watch Office must be notified. It may be necessary to contact local agencies and emergency support organizations depending on the magnitude and nature of the incident, for example a release to navigable water is typically reported to the U.S.

Coast Guard. A partial list of contacts is provided in Tables 2-3 and 2-4. When determined to be necessary by the QI, the optional agency notifications and additional community notifications should be made.

Table 2-3: Agency Report Log Agency Phone Contact Date/time Report # Notes

MANDATORY NOTIFICATIONS

National Response Center 800-424-8802 202-267-2675

Florida Watch Office 800-320-0519 850-413-9911

Florida Pollution Notification https://floridadep.gov/pollutionnotice On-line notification only

OPTIONAL NOTIFICATIONS

U.S. Coast Guard, local (813) 228-2196 Desk Spill to navigable water

NRC Corporation (Oil Spill Removal Organization)

Emergency 800-899-4672

NAVSUPSALV (Additional

OSRO)

202-781-1731

Tampa Port Authority 813-905-7678

Hillsborough County Emergency Mgmt. Agency

Non-Emergency 813-272-5665

FL Department of Environmental Protection, Bureau of Emergency Response

FL Watch Office (above) & Tampa office (8am -5pm) 850-413-9911

N/A

USCG Marine Safety Office, Davis Island, Tampa

813-228-2196

Tampa Bay (District 8) Local Emergency Planning Committee (LEPC) Coordinator

727-570-5151, x29

N/A See:

www.tbrpc.org/lepc

EPA Region IV; Spill Response 404-562-8700 N/A

State Emergency Response Commission; Florida Division of Emergency Management

850-320-0519 N/A https://floridadep.gov/pollutionnotice

FRP 2-5

Table 2-3: Agency Report Log Agency Phone Contact Date/time Report # Notes

Environmental Protection Commission of Hillsborough County (EPCHC)

813-272-5788

Florida Fish and Wildlife Conservation Commission

(FWC)

850-488-4676 (Tallahassee) 863-648-3200 (Southwest Region)

Table 2-4: Additional Community Notifications Telephone List Contact Response Role Telephone

Environmental Agencies/Groups U.S. Fish and Wildlife Service North Florida Ecological Services Office

Environmental Info. 904-731-3336

Florida Coastal Islands Sanctuaries, Audubon of Florida Environmental Info. 813-623-6826 Other Oil Spill Removal Organizations

HEPACO 800-888-7689

Clean Harbors 800-645-8265 American Compliance Technologies 800-226-0911

Technical Support

Advanced Environmental Laboratories Laboratory Support 904-363-9350 University of South Florida Laboratory Support 813-974-2144

Local Weather

Department of Commerce National Weather Service Weather Forecasts

813-645-2323 (24-hour) Radio: VHF-

FM 162.550, 162.475,

162.400

MacDill AFB Weather Service Weather Forecasts 813-828-4405

Local TV and Radio (notifications by 6 ARW Public Affairs)

Other Fire Resources

Tampa Fire Emergency Services 911 (24-hour) 813-274-7011 (non-emergency)

FRP 2-6

2.3 Senior Fire Official and Facility Immediate Response Contacts

The Senior Fire Official (SFO) is the key person for facility response and shall be contacted immediately in the event of a spill.

Table 2-5 identifies the initial IC and his alternate, who are the Senior Fire Official and Deputy.

Additionally, Table 2-6 lists the facility immediate response personnel. The tables also include phone numbers, the amount of time needed for personnel to respond, and individual responsibilities during the emergency.

As a practical matter, MacDill AFB’s SFO also acts initially as the facility’s Incident Commander (IC) in directing the response. The SFO shall determine the extent of the spill and decide to what degree of activation/alert [including the Emergency Operations Center (EOC), Spill Management Team (SMT) and OSRO] is to be made.

Responsible Party/Qualified Individual

The 6th Mission Support Group Commander (6 MSG/CC) is the EOC Director for MacDill Air Force Base, as well as, the Qualified Individual (QI). For a spill that either impacts navigable waters or poses a substantial threat of doing so, key responsibilities of the IC, either personally or through staff, are to:

• Activate and contract with required oil spill removal organizations (OSRO) via coordination with 6 CES/CEIE;

• Ensure that appropriate base personnel and equipment have been activated;

• Act as a liaison with the Federal On-Scene Coordinator; and,

• Obligate any funds necessary to carry out all required and directed oil spill response activities.

Coast Guard regulations further require that the owner or operator provide each Qualified Individual and alternate Qualified Individual identified in the plan with a document designating them as a qualified individual and specifying their full authority to: (1) Activate and engage in contracting with oil spill removal organization(s); (2) Act as a liaison with the pre-designated Federal On-Scene Coordinator (FOSC); and (3) Obligate funds required to carry out response activities.

According to DoD regulations only authorized Contracting Officers can sign government contracts. Therefore, the IC cannot sign contracts for additional services or requirements but directs the Logistics Section Chief to develop contracts that will be signed by an authorized Contracting Officer.

Small Spills. For small spills on MacDill AFB, the Senior Fire Official, as initial IC, will be in charge of field elements of the Disaster Response Force (DRF), which consists of the initial response elements (Fire Emergency Services, law enforcement, and medical) and follow-on elements, as needed. The SFO will work together with the IC. The IC maintains command and control of all support resources to assist the SFO in containment and recovery operations.

FRP 2-7

Medium and Large Spills. When outside resources play a major response role (such as for a medium or worst-case discharge), the IC and the DRF will be integrated into the Integrated Command System, discussed further under Spill Management Organization in Section 2.4.

Because of their role in these larger spills, the Commander 6th Mission Support Group and certain deputies are also designated QIs.

Oil Spill Removal Organization (OSRO). MacDill AFB has an agreement with SWS Environmental Services, a Coast Guard classified OSRO, for emergency oil and hazardous materials response services. SWS Environmental Services was purchased by NRC Corporation in 2018. NRC Corporation has reviewed and agreed to honor the agreement between SWS Environmental Services and MacDill AFB. A copy of MacDill’s agreement with SWS Environmental Services is included in Appendix A. Contact information for the OSRO is in Table 2-3.

Table 2-5: Senior Fire Official & Deputy Fire Chief Name1 Phone2 Response Time Response Training

Type/Date3

6 CES/CEF Fire Chief Senior Fire Official

(SFO)

6 CES/CEF:

On Base: 911 813-828-3438 (24-hour): 813-828-3630

Immediate AF Level 1, 2, 4, and 5. Note:

Level 1: X/C Level: X/C Level: O Level: X (Table 6.2 on AFI 10-2501)

Responsibility During Response Action :

The Senior Fire Official is the Initial Incident Commander (IC). The SFO will respond to spills as necessary to protect life and property with due regard for the environment. The SFO commands and controls the immediate incident site. He is responsible for directing and coordinating all required support services in containment and recovery operations; coordinating support requirements with the IC; and, acting as the IC until the EOC is activated or until properly relieved.

Determine source, type, and approximate quantity of spill.

Evaluate magnitude and severity of threat to public health, welfare, and natural resources.

Take appropriate safety precautions to protect response personnel.

Direct Fire Communications Center to record all spill reports received on a designated telephone log and notify the Civil Engineer (CE) Service Desk.

Direct Fire Communications Center to notify Base clinic if injuries are reported and to notify the Base Civil Engineer or 6 CES/CEIE of the spill occurrence and Tampa dispatch.

Request activation of the EOC as necessary.

Deputy Fire Chief On Base: 911 813-828-0042 (24-hour): 813-828-3630

Immediate Same level of training as the SFO, Level 1, 2, 4, and 5.

The Deputy Fire Chief commands and controls the immediate incident site in the absence of the SFO. He has the same authority and responsibilities as the SFO described above.

Notes 1, 2, and 3 are found at the bottom of Table 2-6.

FRP 2-8

Table 2-6: Facility Immediate Response Personnel

Name1

Phone2

Response Time

Responsibility During Response Action

Fire Emergency Services (6 CES/CEF)

On-Base 813-828-3630

Immediate Properly identifies, through site analysis, all HAZMAT items and conditions at the incident site.

Properly responds to a HAZMAT incident based on the HAZMAT and conditions present.

Provides back-up personnel and medical assistance during incident operations.

Assigns HAZMAT-trained safety and health monitor to observe operations and stop them when necessary.

Environmental Element

(6 CES/CEIE)

Note:

Environmental Element will notify all off-Base environmental regulatory authorities.

On-Base 813-828-0459 24-Hour 813-614-5729

Immediate Report to scene of spill immediately upon notification.

Determine the severity of the spill.

Advise the IC to notify the appropriate people to respond based on spill severity and potential for environmental impact.

Determine the response necessary for containment and recovery.

Furnish the IC technical expertise relative to pollution control techniques.

Notify Air Force, local, state, and federal agencies of spill.

Properly handle and prepare disposal actions for recovered oil and oil contaminated absorbents and soil.

Request OSRO assistance, as necessary.

Bioenvironmental Engineering Flight

(6 AMDS/SGPB)

On-Base 813-827-9570

Immediate Immediately respond, if necessary, to advise on and protect the health of exposed personnel.

Upon notification of a spill, and at the direction of the SFO or IC, sample and test the affected waterways to monitor the extent and degree of pollution caused by the spill, if any.

Provide technical assistance and advice to the SFO, IC and responding medical personnel with respect to the health hazards associated with oils and hazardous substances.

FRP 2-9

Table 2-6: Facility Immediate Response Personnel (Cont.)

Time

Responsibility During Response Action

Security Forces Squadron

(6 SFS)

On-Base 813-828-3322

Immediate Respond to oil discharges to isolate the spill area and control traffic when and where necessary as directed by the SFO or IC.

Staff Judge Advocate

(6 ARW/JA)

On-Base 813-828-4425

Varies

Respond to oil and hazardous substance pollution spills when requested to ensure information, records, and samples adequate for legal purposes are obtained and safeguarded.

Advise the EOC Director on the legal aspects of spill response when parties other than the Air Force are responsible for the spill.

Public Affairs

(6 ARW/PA)

On-Base 813-828-2215

Respond to all oil or hazardous substance spills when requested.

Keep abreast of all Base actions during a spill so as to be able to provide prompt and accurate news releases on the nature of the discharge and the steps being taken to correct the problem.

Coordinate news media releases involving Base actions with the 6

ARW/CC.

If the Regional Response Team's News Office is activated, coordinate all news releases with them. If a Regional Response Team News Office is not activated, the EPA's Public Information Office can be contacted, if deemed appropriate (404-562-8421).

Safety Officer (Ground Safety)

(6 ARW/SE)

On-Base 813-828-3383 813-828-3385

Immediate Provide technical assistance to the IC with respect to the safety of response actions.

Determine if, due to costs or injuries, a mishap investigation and report is required.

Medical Group

(6 MDG)

On-Base 813-828-9655

Dispatch medical personnel to the site of the spill as directed.

Ensure that emergency treatment is rendered and injured personnel are transported to a Hospital for treatment.

Ensure that current and follow-up information on injured personnel is provided to the EOC as soon as possible.

FRP 2-10

Table 2-6: Facility Immediate Response Personnel (Cont.)

Time

Responsibility During Response Action

Base Transportation

(6 LRS/LGRV)

On-Base 813-828-5282

Immediate Provide the IC with transportation as required for spill response personnel and equipment.

Fuels Management

(6 LRS/LGRF)

On-Base 813-828-2074

Immediate Provide personnel for pumping equipment and tank trucks for fuel transfers and oil recovery operations.

Provide personnel for boom deployment.

Weather/Mission Support 6 OSS (Mission Support Service)

On-Base 813-828-3208

Immediate Ensure that the IC is provided with up-to-date weather information as requested.

6 Communications Squadron (6 CS)

On-Base 813-828-3336

Immediate Ensure that a photographer will take pictures of the extent of the spill and the containment, countermeasures, and restoration procedures used, as directed by the IC.

Coordinate communication requirements as directed by the IC.

Contracting Squadron

(6 CONS)

On-Base 813-828-4699

Varies Obtain clean-up contractors and supplies when directed by the IC or EOC Director.

1.Due to the constant flux of personnel assignments and the number of persons assigned to handle oil discharge incidents and emergencies at MacDill AFB, it is impractical to list each person and their specific level of training. Instead, this roster identifies the functional positions and organizations with specific responsibilities during an oil discharge or emergency.

2.All personnel assigned to a functional position or organization with a role during an emergency can be contacted through the 24-hour Command Post.

Training is identified by required levels according to the current Air Force Instruction 10-2501. IAW AFI 10-2501 Section A3.5 response personnel are required to accomplish and maintain HAZMAT training per 29-CFR 1901.120q to the appropriate level based on duties and functions. Dates of training are kept in separate logs maintained by different organizations on base. See Section 7.

FRP 2-11

2.3.1 General Spill Response Procedures

The MacDill AFB Fire Emergency Services is responsible for activating the contingency plan and conducting the initial site assessment and response. The SFO, or the most senior fire official on-scene, will initially assume the duties of the IC and take control of the spill.

Exhibit 2-1 shows the typical oil spill response process for MacDill AFB. Exhibit 2-2 outlines the Fire Emergency Services’ typical spill response procedure.

Active CEF SOP

Assess Spill Size and Threat

Determine Response Level

Response Level IIIResponse Level I Response Level II

Beyond Facility Capability?

Yes

Notify Appropriate Personnel and AgenciesContain / Stop Flow

IC Activates EOC

No

Activate SMT

Facility Cleanup

Exhibit 2-2: MacDill AFB Fire Emergency Services Typical Spill Response Procedure

2.3.2 Site Characterization, Initial Site Assessment and Safety Plan

The initial IC shall gather information about the physical characteristics of the site. Initial Site Assessment and Safety Plan must be made before any response effort can be undertaken. Upon arrival at the site, the initial IC shall perform an initial site assessment and safety plan utilizing the checklists found in MacDill AFB’s Installation Emergency Management Plan 10-2. The information will serve for the development of the Site Safety Plan, determining the level of personal protective equipment (PPE) needed, type of monitoring to be used, and other pertinent safety measures. A generic Site Health and Safety Plan for oil spills is found in Appendix D.

FRP 2-12

2.4 Spill Management Organization

OSHA requires that all emergency responders react to an emergency using an Incident Command System (ICS) organization. This requirement applies to all oil spill responders.

The National Contingency Plan for Oil and Hazardous Material (NCP) also establishes that the Incident Commander (IC or FOSC for Federal On-Scene Coordinator) for releases of oil in the Coastal Environment is the U.S. Coast Guard. For the area including MacDill AFB, this authority has been delegated the Captain-of-the-Port. The Coast Guard complies with the OSHA requirement for an ICS-organized response.

The IC will normally set response objectives for an incident that would include the following:

• Ensure the Safety of Citizens and Response Personnel;

• Control the Source of the Spill;

• Manage a Coordinated Response Effort;

• Maximize Protection of Environmentally Sensitive Areas;

• Contain and Recover Spilled Material;

• Recover and Rehabilitate Injured Wildlife;

• Remove Oil from Impacted Areas;

• Minimize Economic Impacts; and,

• Keep Stakeholders and Public Informed of Response Activities.

For small spills, MacDill AFB’s self-contained, multi-tasked Disaster Response Force (DRF) will carry out all of the objectives listed above, monitored by the USCG only to the degree necessitated by the incident.

While the DRF is self-contained, a number of circumstances may require this DRF to integrate into a larger multi-agency response system, organized by the USCG under an Integrated Command System concept. These circumstances could include: (1) the DRF's responding to an off-base oil spill incident, (2) the size of the release being such that USCG activates an ICS for an on-base oil spill incident, (3) or an oil spill from a non-MacDill source potentially impacting MacDill resources. In such circumstances, it is important for MacDill's DRF to integrate smoothly into the

ICS.

Exhibit 2-3 is an organization chart that shows the typical ICS used by the USCG and how MacDill AFB’s DRF could fit into this organization. In MacDill AFB’s organization, the IC would replace the QI in the Unified Command. A more detailed description is provided in Appendix E.

FRP 2-13

Exhibit 2-3: Typical ICS Organization

Depending on the circumstances of an incident, MacDill's role in an oil spill incident may be one or more of the following:

• Responsible Party,

• Responder,

• Natural Resource Trustee,

• Property owner affected by third party spill, or

• Resource to other federal/state/local agencies in a response.

Therefore, some or all of the DRF may be integrated into the ICS organization. The DRF is composed of the Wing Command Post (CP), the Emergency Operations Center (EOC), Special

Public Relations Advisor

Liaison Officer

Legal Advisor

Operations Section

Logistics Section

Finance Section

* FOSC: Federal On-Scene Coordinator ** SOSC: State On-Scene Coordinator *** LOSC: Local On-Scene Coordinator

Planning Section

Oil Spill Removal Organizations (OSROs)

Safety Officer

Natural Resource Damage

Assessment

(NRDA)

Representatives

Unified Command

FOSC*, SOSC**, LOSC***

Qualified Individual (QI)

FRP 2-14

Teams (depending on specialized needs of the incident), and Group Control Centers which coordinate activities of other…