Appendix D E-Bike Equipment~1.docx

CITY OF LONG BEACH

ITB PW-23-257

E-BIKE LIBRARY

Instructions:

State comments and/or exceptions in the blank spaces provided for each section regarding the vehicle or equipment offered corresponding to the specifications set forth. FAILURE TO COMPLETE ALL BLANK SPACES SHALL OTHERWISE BE DETERMINED AS VENDOR MEETING SPECIFICATIONS MINIMUMS.

General Conditions:

The e-bike equipment shall be completely equipped as specified and shall be ready for service upon delivery. It is the responsibility of the prime bidderBidder to ensure equipment integrity. The omission from the specifications of any standard feature as shown in the manufacturer’s brochure shall not alleviate the successful bidderBidder from the responsibility of furnishing complete equipment with all of the manufacturer’s latest improvements in current production unless specifically deleted in the specifications. The complete units and all components shall be standard and cataloged by major manufacturers. Comment by Marsha Yasuda: As with the trike appendix, ensure we are referring to the bidder consistently throughout.

Brand Names:

Whenever in the specifications any material or process is indicated or specified by patent or proprietary name and/or by name of manufacturer, such specifications shall be used for the purpose of facilitating descriptions of the material and/or process desired and shall be deemed to be followed by the words "or approved equal".

The BidderBidder may offer any material or process which shall be equal in every respect to that so indicated or specified, provided however, that if the material, process or article offered by the BidderBidder is not, in the opinion of the City, equal in every respect to that specified, then the BidderBidder must furnish the material, process or article specified or one that in the opinion of the City is the equal thereof in every respect.

If bidderBidder desires to bid an “approved equal” item, the bidderBidder shall submit a request to do so to the City in writing no later than seven working days before bid opening. The request shall include all data necessary to substantiate that the item is equal. The City will notify the bidderBidder, in writing, of approval or disapproval of the equal item no later than three working days before bid opening.

Bicycle Helmet

· Quantity: 100

· EPS foam and injection molded outer shell

· High visibility reflectors

· Adjustable ring connected to an adjustment system enclosing all of the head

· Ventilation with multiple air inlets and outlets

· Adjustment wheel for a customizable fit

· CPSC certified

Bicycle Helmet Add-Ons:

· Integrated LED taillight with 180° visibility

· Bug mesh

· Ponytail compatibility

Bike Lock:

· Quantity: 40

· Chain link (hardened steel)

· Protective cover

· Hardened deadbolt with reinforced anti-drill protection

· Frame lock

· Locking/Security skewers on all wheels. If keyed, then multiple copies of unique key must be provided.

Warranty:

Manufacturer shall identify a single point warranty repair facility approved by the City within a 50-mile radius of Long Beach City Hall. Such single point warranty facility shall be capable of handling all warranties on equipment and all related components. Comment by Marsha Yasuda: Same issue with trike appendix. Not sure how the bidder can speak for the manufacturer unless the bidder is the manufacturer.

The BidderBidder shall guarantee the complete apparatus furnished under these specifications against defects in material and workmanship for a period of 3 years after date unit is placed in service. The BidderBidder shall repair or replace any such item(s) necessary during the warranty period at its own cost and expense, without cost to the City.

Warranty shall begin when the City places the units in service.

All transportation of vehicles for warranty repairs shall be at the expense of the manufacturer unless prior agreement is approved for each instance with the City.

Warranty Performance: Comment by Marsha Yasuda: Is this necessary? It would make more sense to require replacement given these are helmets, helmet accessories, and locks.

The Bidder shall provide service within one working day after notification by telephone.

If the Bidder does not acknowledge after two working days, it shall be assumed as approval for the City to repair the vehicle or obtain warranty outside vendor repair facility.

The City shall be reimbursed by the Bidder an area average hourly rate for labor Inclusive of transportation and parts replaced one for one; repairs from component manufacturers.

The vehicle manufacturer shall furnish all warranty documentation to the City.

Defective parts shall be labeled and retained by the City until parts are replaced. Bidder shall return all defective parts to their supplier.

Outside vendor repair facility parts and labor billing shall go directly to manufacturer.

Training: Comment by Marsha Yasuda: I think this should be omitted, unless special training is required for use of helmets and locks, in which case, it should be revised.

Within 30 days after receipt of the first vehicle by the City, the Bidder shall provide one full day of training to all vehicle operators.

Specialty Tools and Repair Manuals: Comment by Marsha Yasuda: Is this necessary given this is for helmets, helmet accessories, and locks?

Bidder shall supply any specialty tools, computer software, computer hardware, service manuals, parts manuals, service parts list, and/or a list of all serialized parts as applicable.

CITY OF LONG BEACH

ITB PW-23-257 APPENDIX D: E-BIKE EQUIPMENT

E-BIKE LIBRARY

COMPLY

YES NO COMMENTS / EXCEPTIONS

E-BIKE LIBRARY APPENDIX D: E-BIKE EQUIPMENT Page 6 of 28

BID SECTION

Include all freight, shipping and handling, inside delivery and unloading charges in the unit price.

It is understood by the BidderBidder that the quantities given are estimates and that the City may purchase an amount above or below the estimate given according to the requirements and needs of the City. The City does not guarantee that it will place a minimum quantity or dollar amount of orders.

BICYCLE HELMET $ Input Price Electronically

BIKE LOCK $ Input Price Electronically

SALES TAX (10.25%) $ Input Price Electronically

TOTAL E-BIKE EQUIPMENT $ Input Price Electronically

PURCHASE PRICE