Addendum 2 Q and A.pdf
PDF 173 KB Posted
- Attached to
- E-Bikes and Equipment
- Solicitation number
- PW-23-257
- Issued by
- California
About this file
This is an Addendum No. 2 to Invitation to Bid (ITB) PW 23-257 issued by the City of Long Beach Department of Financial Management on August 22, 2023, providing clarifications and answers to bidder questions regarding an e-Bike Library procurement. The City seeks to establish an e-Bike library program that will lend bicycles and tricycles to program participants for up to three months at a time. The project is restricted to participants aged 18 years and older. All proposed products must be UL certified, meet or exceed minimum specifications outlined in the ITB, and comply with Class 1 or Class 2 e-bike classifications. The specifications are mandatory requirements unless the vendor proposes an approved equal with superior specifications. Bikes must be uniform in size by type, though designs can vary. The City will not conduct product demonstrations prior to selection. Any proposed material changes must be submitted in writing before the bid closure date. The City intends to award to the lowest responsive bidder and has set a goal for delivery by the end of 2023, acknowledging that supply chain challenges may impact timelines.
The total program budget is $300,000, with up to $200,000 allocated for the purchase of e-bikes and equipment. The City will accept a two-year warranty as standard and considers three-year warranties as add-ons, deviating from the originally specified three-year requirement. Bidders must submit only one quote per line item and cannot propose multiple options for bikes or tricycles. Insurance compliance is required for the awarded vendor but not for proposal submission; specific insurance requirements are detailed on page 9 of the ITB document. Day-to-day program administration will be handled entirely by City staff, with repair and maintenance services to be contracted separately under a future agreement. The City is currently focused on implementing this pilot program and has not made a definitive decision regarding long-term sustainability or scaling. Program participants will not be required to provide down payments. All bidders must acknowledge receipt of this addendum by signing and submitting it with their bid proposals, or risk disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ITB Attachments~1.pdf | ||
| ITB PW-23-257 E-Bikes Updated.pdf | ||
| Appendix B Cargo E-Bike~1.docx | DOCX document | |
| NOI to Award ITB PW-23-257.pdf | ||
| PW-23-257_ITB_Bid_Tab_Summary_Report_1.xls | XLS spreadsheet | |
| Appendix A Standard E-Bike~1.docx | DOCX document | |
| Appendix C Trike E-Bike~1.docx | DOCX document | |
| Appendix D E-Bike Equipment~1.docx | DOCX document | |
| ITB PW-23-257 Addendum 1 Timeline update.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Department of Financial Management 411 West Ocean Boulevard, 6th Floor
(562) 570-6425
August 22, 2023
NOTICE TO BIDDERS
ADDENDUM NO. 2: Questions & Answers
BID No. ITB PW 23-257 E-Bike Library
This addendum changes and supersedes the language in the original Bid. Please acknowledge receipt of this addendum by signing and submitting with your bid. Any bidder who fails to submit this addendum may be disqualified.
The City would like to issue an Addendum to provide the following:
Questions and Answers:
1. Q: What evaluation criteria is the City using to review proposals?
A: This opportunity is an Invitation to Bid, the City will award to the lowest responsive bidder.
2. Q: Do batteries need to be UL Tested?
A: Yes, the ITB ask for products proposed to be UL certified.
3. Q: Can the requirements/specification of the bikes be adjusted? Is the City open to accepting bikes with lower specification product?.
A: The City will accept an approved equal, if the product delivered has superior specs that will be accepted. The specifications outlined in the ITB represent minimum requirements.
4. Q: Can you describe the intended use of the bikes?
A: The City intends to establish an e-Bike library and lend out those bikes for up to 3 months at a time.
5. Q: When can we expect an award to be issued?
A: The City's goal is to take delivery by the end of this year, but it understands that current supply chain challenges may impact delivery dates.
6. Q: When are you hoping to take delivery of the bikes?
A: The City will accept an approved equal, if the product delivered has superior specs that will be accepted. The speechifications outlined in the ITB are a minimum requirement.
7. Q: Who is responsible for administering the program day-to-day?
A: Day to day management of the program is intended to be done entirely by city staff. Repair and maintenance services will be contracted separately.
8. Q: How is the city protecting these assets?
A: The City is working to develop an effective manner to monitor and track each bike.
9. Q: Do program participants need to provide a down payment?
A: The City will not require down payments from program participants.
10. Q: What is the program budget?
A: The total program budget is $300k, with up to $200k allocated to the purchase of the e-bikes and equipment.
11. Q: Will you accept a narrative proposal?
A: No, this opportunity is an invitation to bid. Proposer should align their response to the instructions outlined in the ITB document.
12. Q: If a current product exceed required specifications will this be an issue?
A: No, it will not be an issue so long as the product has a classification of Class 1 or 2.
13. Q: What are the insurance requirements?
A: The insurance requirements are outlined in page 9 of the ITB document.
14. Q: Does the vendor need to be in compliance with insurance requirements?
A: Insurance compliance is required for the awardee, vendors do not need to be in compliance to submit a proposal.
15. Q: Is there an expected lifespan of the product?
A: Due to the nature of the pilot program, this was not a consideration during program design.
16. Q: Does the City have interest is sustaining and scaling this program?
A: At this juncture, there is no definitive answer. Currently, the City is focused on implementing the pilot program.
17. Q: Is there any interest in the City's end to brand specifically for LB themes?
A: The City is not specifically looking for that under the ITB terms, proposers can choose to brand their product to align with City’ style guide.
18. Q: How do I navigate between quality v. quantity and be the lowest responsive bidder? The industry standard for these product is a two year warranty, the required 3 year warranty is unprecedented.
A: The City would accept a two-year warranty and would consider a three-year warranty as an add-on.
19. Q: Any proposed changes to materials, do they need to be submitted in writing before the bid closes?
A: Yes, that is correct.
20. Q: Is the City going to want to demo the eBikes prior to selection?
A: No, the City does not intend to demo the eBikes prior to selection.
21. Q: The ITB states the City is looking for 26in wheels on the e-Bikes, the marketplace provides significant variation. Can we propose a diverse set of bikes?
(Ex.24,26,28 inch wheels)
A: The ITB does not specify a specific wheel size. The City is looking each type of bike to be uniform sized.
22. Q: Is the goal for the entire fleet of bikes to be one-size fits all?
A: Bikes can be varied in design but need to be one-size fits all.
23. Q: Do you want vendors to state in their response that the bike is a one-size fit all.
A: Explicitly stating that it is not necessary.
24. Q: Who will service these bikes?
A: The City intends to enter into a separate agreement to service these bikes.
25. Q: Is the City looking for kids and adults helmets?
A: Due to age requirements, program participants need to be older than 18 years old. The City is only looking for adult helmets that are one size fit all.
26. Q: Can we add on the quote Multiple options on the Bikes and tricycles?
A: No, you may only include one quote per line item.
27. Q: The Trikes requested is a minimum of 10 speed, and on the regular bicycles 5 speed. I believe it is the other way around, on trikes the standard is a max of 8 or 9 speed and bicycles the same applies.
A: The bid must match the specs included in the ITB.
PREPARED BY: Abraham Torres, Asst. Administrative Analyst II
ACKNOWLEDGED BY: __________________________________________________
Company Name
Print Name Title
Signature Date
File details come from the government source that posted it. Updated .