Appendix C Trike E-Bike~1.docx

CITY OF LONG BEACH

ITB PW-23-257

E-BIKE LIBRARY

Instructions:

State comments and/or exceptions in the blank spaces provided for each section regarding the vehicle or equipment offered corresponding to the specifications set forth. FAILURE TO COMPLETE ALL BLANK SPACES SHALL OTHERWISE BE DETERMINED AS VENDOR MEETING SPECIFICATIONS MINIMUMS.

General Conditions:

The trike e-bike shall be completely equipped as specified and shall be ready for service upon delivery. It is the responsibility of the prime bidderBidder to ensure vehicle and equipment integrity. The omission from the specifications of any standard feature as shown in the manufacturer’s brochure shall not alleviate the successful bidderBidder from the responsibility of furnishing a complete trike e-bike and equipment with all of the manufacturer’s latest improvements in current production unless specifically deleted in the specifications. The complete units and all components shall be standard and cataloged by major manufacturers. Comment by Marsha Yasuda: We should refer to the bidder consistently throughout. In this paragraph, the bidder is referred to “prime bidder” and “successful bidder.” Below there is reference to “Bidder.”

Brand Names:

Whenever in the specifications any material or process is indicated or specified by patent or proprietary name and/or by name of manufacturer, such specifications shall be used for the purpose of facilitating descriptions of the material and/or process desired and shall be deemed to be followed by the words "or approved equal".

The BidderBidder may offer any material or process which shall be equal in every respect to that so indicated or specified, provided however, that if the material, process or article offered by the BidderBidder is not, in the opinion of the City, equal in every respect to that specified, then the BidderBidder must furnish the material, process or article specified or one that in the opinion of the City is the equal thereof in every respect.

If bidderBidder desires to bid an “approved equal” item, the bidderBidder shall submit a request to do so to the City in writing no later than seven working days before bid opening. The request shall include all data necessary to substantiate that the item is equal. The City will notify the bidderBidder, in writing, of approval or disapproval of the equal item no later than three working days before bid opening. Comment by Marsha Yasuda: Consistently capitalize whatever term for “bidder” is used.

Description and Quantity

Shall be 5 trike e-bikes, 6 batteries (1 replacement battery). Must be built assembled and ready for use upon delivery.

Style and Sizing

· 3Minimum 30-40 miles range

· Class Type – 1 or 2 (20 MPH max)

· One front wheel, two back wheels

· Step through frame

· Frame Material – Aluminum

· Frame Size - One Frame Size (Fits Riders From 5’1” to 6’3”)

· Adjustable saddle height

Bicycle Build Specifications:

· Thread lock / Teflon lined nuts / spring washer

· PTFE (Teflon) coated brake and derailleur housing

· Pre-stretched brake and derailleur cables

· Tensioning of all nuts and bolts to the proper manufacturer torque specification

· E-Bike rated tires (“hybrid” or “commuter” type tread; no knobby or slick tires) with built-in flat protection

Electronics:

· *Motor – Bafang wheel hub 250-watt or approved equal

· *Battery – UL Certified, Samsung or LG 14-amp battery or approved equal

· Charger – UL Certified, 4 AMP charger, compatible with standard wall outlet

· *Computer – LED screen with minimum of 3 ride modes

Parts & Accessories:

· Brakes – Hydraulic Disc (front and rear)

· Components – Shimano gears, shifters, derailleurs, and chain

· Multifunction Rear Rack – option for additional seating (Max Cargo Load 130lbs/60kg)

· Drivetrain – Shimano drivetrain (10-speed minimum)

· *Lights – Integrated Front and Rear light (LED)

· Handlebars and grips

· Saddle with central groove or cut-out

Tune-Ups:

· Specify yes/no: free tune-ups for the 1st year

*Better Components:

Some items above marked with an asterisk (*) show minimum requirements. The bidderBidder may, instead, provide these desirable but not required items by marking yes/no and including a description.

· Motor - Bosch Active, 250 watt

· Computer - Bosch Purion On-Board Computer (5 Riding Modes)

· Brakes - Hydraulic Disc (front and rear)

· Battery – UL Certified, Bosch Power Pack 400Wh Lithium-Ion Battery

· Battery location – protected by frame design, removable battery

· Lights – 600 or more lumens for front and rear lights (LED)

Additional Add-Ons:

· Metal Basket or rack (rear or front)

· Turn signals

Warranty:

Manufacturer Bidder shall identify a single point warranty repair facility approved by the City within a 50-mile radius of Long Beach City Hall. Such single point warranty facility shall be capable of handling all warranties on equipment and all related components. Comment by Marsha Yasuda: The bidder is submitting, so not sure how we can require the manufacturer to submit anything unless the bidder is the manufacturer. Can we revise this so the bidder is responsible for identification?

The BidderBidder shall guarantee the complete apparatus furnished under these specifications against defects in material and workmanship for a period of 3 years after date unit is placed in service. The BidderBidder shall repair or replace any such item(s) necessary during the warranty period at its own cost and expense, without cost to the City.

Warranty shall begin when the City places the units in service.

All transportation of vehicles for warranty repairs shall be at the expense of the manufacturer Bidder unless prior agreement is approved for each instance with the City. Comment by Marsha Yasuda: Same as above. Not sure how bidder or City can hold the manufacturer responsible for this.

Warranty Performance:

The BidderBidder shall provide service within one working day after notification by telephone.

If the BidderBidder does not acknowledge after two working days, it shall be assumed as approval for the City to repair the vehicle. or obtain warranty outside vendor repair facility.

The City shall be reimbursed by the BidderBidder an area average hourly rate for labor iInclusive of transportation and parts replaced one for one; repairs from component manufacturers.

The vehicle manufacturerBidder shall furnish all warranty documentation to the City. Comment by Marsha Yasuda: See comment above.

Defective parts shall be labeled and retained by the City until parts are replaced. BidderBidder shall return all defective parts to their supplier.

Outside vendor repair facility parts and labor billing shall go directly to manufacturerBidder. Comment by Marsha Yasuda: Same comment. Not sure why manufacturer would reimburse for our billing.

Training:

Within 30 days after receipt of the first vehicle by the City, the BidderBidder shall provide one full day of training to all vehicle operators.

Specialty Tools and Repair Manuals:

BidderBidder shall supply any specialty tools, computer software, computer hardware, service manuals, parts manuals, service parts list, and/or a list of all serialized parts as applicable.

CITY OF LONG BEACH

ITB PW-23-257 APPENDIX C: TRIKE E-BIKE

E-BIKE LIBRARY

COMPLY

YES NO COMMENTS / EXCEPTIONS

E-BIKE LIBRARY APPENDIX C: TRIKE E-BIKE Page 6 of 28

BID SECTION

Include all freight, shipping and handling, inside delivery and unloading charges in the unit price.

It is understood by the BidderBidder that the quantities given are estimates and that the City may purchase an amount above or below the estimate given according to the requirements and needs of the City. The City does not guarantee that it will place a minimum quantity or dollar amount of orders.

TRIKE E-BIKE $ Input Price Electronically

TRIKE E-BIKE $ Input Price Electronically

BATTERIES

SALES TAX (10.25%) $ Input Price Electronically

TOTAL TRIKE E-BIKE $ Input Price Electronically

PURCHASE PRICE