Appendix_A_-_Scope_of_Services.pdf

APPENDIX A

SCOPE OF SERVICES

ALBERT WHITTED AIRPORT PROJECTS

Services include but are not limited to the services listed below. Albert Whitted Airport projects may be funded by the City, by FDOT, by FAA, by SWFWMD, by other agencies or by a combination of funding sources. Projects funded in whole or in part with non-City funds shall be designed in conformance with the funding agency’s requirements – i.e. FAA, FDOT, SWFWMD, etc.

1. Studies and evaluations.

2. Technical investigations.

3. Technical evaluations and pilot studies.

4. Permitting and compliance with Federal, State and City regulations:

a) Preparation of permit applications.

b) Pre-application meetings with regulatory agency(s).

c) Presentations before appropriate regulatory agency(s).

d) Respond to agency(s) questions and/or requests for additional information.

5. Facility planning and maintenance of Airport Master Plan:

a) Facilities implementation plan updates.

b) Airport layout plan updates and narratives.

c) Coordination with FAA or facility implementation and funding.

6. Environmental evaluations including:

a) Feasibility studies.

b) Assessments

c) Impact statements

d) Permitting assistance

e) Determination of regional impact

7. Designs (conceptual, preliminary, detailed):

a) New and rehabilitation of existing aviation infrastructure.

b) New and rehabilitation of existing aviation support facilities.

c) Seawall/revetment facilities.

d) Stormwater collection and treatment facilities necessary as a part of an airport project.

e) Environmental mitigation, including wetlands, necessary as a part of an airport.

8. Preparation of biddable and constructible documents:

a) Plans.

Appendix A Scope of Services

b) Technical specifications.

c) Bid forms.

d) Construction sequencing.

e) Cost estimates.

9. Project bidding including:

a) Review of bids.

b) Attendance at pre-bid meeting.

c) Recommendation for bid award.

10. Services during construction including:

a) Attendance at pre-construction meeting.

b) Review of shop drawings.

c) Site observations and inspections.

d) Review of change orders.

e) Review of contractor’s pay estimates.

f) Attendance at final inspection.

g) Providing required certifications.

h) Facility start-up.

i) Preparation of operation and maintenance manuals.

j) Staff training in proper operation and maintenance.

11. Review and/or update previously prepared plans and reports.

12. Review of various agreements between the City and its customers, suppliers and consultants.

13. Assistance with obtaining governmental grants and loans (FAA, FDOT, and others).

14. Expert witness testimony, preparation and legal/litigation assistance services.

15. Attendance and/or presentations at City Council meetings.

16. Attendance and/or presentations at public meetings and workshops.

17. Assistance to the City in development of project renderings and exhibits, etc.

18. Subconsultant and/or subcontractor administrative services.

19. Quality control/quality management.

20. Surveying:

a) Property surveys.

b) Topographic surveys.

c) Hydrographic surveys.

d) Preparation of easement descriptions.

e) Preparation of legal descriptions for acquisition of property.

f) Preparation of right-of-way maps.

g) Other surveying services.

21. Subsurface investigations.

22. Materials testing.

23. Noise studies.

24. Intermodal facility planning:

a) Evaluate intermodal transportation systems at the airport.

b) Evaluate and develop appropriate means of vehicle ingress/egress.

c) Evaluate and design site parking facilities.

d) Evaluate passenger and pedestrian flow.

e) Other related work.

25. Management, operations and marketing studies:

a) Conduct management studies of the existing operations at the airport.

b) Conduct operational studies of the existing airport.

c) Conduct marketing tests for programs and/or facilities proposed to be developed at the airport.

d) Evaluate retail/commercial needs and opportunities for any of the above programs

e) Other related work.

26. Provide assistance with regulatory compliance and general consulting, including but not limited to:

a) Existing and/or new FAA regulations and requirements.

b) Existing and/or new stormwater quality requirements.

c) Coordinate and arrange meetings as needed with regulatory agency(s).

d) Monitor and brief City staff on any new and/or proposed changes in regulatory requirements that will impact the operation of the City’s airport.

e) Preview of draft regulatory agency(s) documents; representation and presentations at public hearings and meetings; negotiation with regulatory agency(s); and representation at regulatory agency(s) and/or court hearings.

f) Provide other miscellaneous assistance related to regulatory and permitting issues.

27. Provide services related to energy reduction and conservation:

a) Evaluate existing facilities and processes for potential areas where energy conservation can be implemented.

b) Design modifications to existing facilities and/or new facilities with the intent of reducing energy consumption.

c) Evaluate existing and/or proposed facilities and processes to determine the carbon foot print and areas where the carbon foot print can be reduced.

d) Design modifications to existing facilities and/or new facilities with the intent of reducing their carbon foot print.

e) Evaluate existing and/or proposed facilities and processes to determine the availability of carbon credits and/or green energy credits.

f) Design modifications to existing facilities and/or new facilities with the intent of developing carbon credits and/or green energy credits.

g) Other services related to energy reduction and conservation.

28. Provide services related to fuel, chemicals and/or regulated substances:

a) Study and evaluate existing and proposed fuel systems.

b) Design modifications to existing fuel systems and/or new fuel systems in accordance will all applicable rules and regulations.

c) Submit appropriate permit applications and documents for fuel systems to the regulatory agency(s).

d) Study and evaluate existing and proposed chemical storage and feed systems

e) Design modifications to existing chemical storage and feed systems and/or new chemical storage and feed systems in accordance with all applicable rules and regulations.

f) Submit appropriate permit applications and documents for the chemical systems to the regulatory agency(s).

g) Study, test and evaluate existing facilities for the presence of regulated substances, including but not limited to lead and asbestos, in existing buildings, equipment, structures, and/or other facilities.

h) Design methods to safely remove and legally dispose of regulated substances in accordance will all applicable rules and regulations.

i) Submit appropriate permit applications and documents to the regulatory agency(s) for the removal and legal disposal of regulated substances.

29. Provide financial services:

a) Construction cost estimates during the study and design phase.

b) Operating cost estimates for equipment and processes.

c) Cost effective analysis and present worth analysis for proposed projects.

d) Rate and user charges analysis for airport customers.

e) Services related to issuance of additional bonds – traditional tax free bonds, taxable bonds, government subsidized taxable bonds (i.e. Build America bonds), and/or others.

f) Inspections, analysis, and reports necessary to comply with bond requirements.

g) Other financial services related to operating revenues and expenses.

h) Other financial services related to capital improvement revenues and expenses

i) Analysis of revenues and expenses for the airport.

j) Value engineering and/or cost effectiveness of proposed facilities.

k) Financial analysis related to capital and operating costs for public-private joint venture projects.

l) Other related financial work.

30. Provide services related to facility security:

a) Study, evaluate and design for the security requirements for existing and proposed facilities.

b) Study, evaluate and design video and other forms of remote surveillance at existing and proposed facilities.

c) Study, evaluate and design modifications and/or revisions to existing tanks, buildings and structures to “harden” them from potential damage from severe weather – i.e.

Hurricanes, tornadoes, storm surge, etc.

d) Other services related to facility security.

31. Professional specialty services, including but not limited to:

a) Airport engineering.

b) Environmental engineering.

c) Civil/sanitary engineering.

d) Electrical engineering.

e) Mechanical engineering.

f) Structural engineering.

g) Architecture.

h) Landscape architecture.

i) Computer/Scada/instrumentation engineering.

j) Hydraulic engineering.

k) Geotechnical.

32. Professional services necessary to serve needs of potential projects as listed in Appendix D.

33. Other related work.