Appendix_3_-_BPA_terms_and_conditions_16_MAR_26.pdf

BLANKET PURCHASE AGREEMENT TERMS AND CONDITIONS

2026-2031 POCATELLO FIELD OFFICE ON-THE-GROUND HERBICIDE

APPLICATIONS

1. DESCRIPTION OF AGREEMENT: The vendor shall furnish herbicide application services, if and when requested by the contracting officer (or the authorized representative of the contracting officer). This agreement shall take effect from the date of award and shall continue for five (5) years.

2. EXTENT OF OBLIGATION:

a. The Government is obligated only to the extent of authorized calls placed against the blanket purchase agreement (BPA) in accordance with the stated terms and conditions. The Government is responsible for payment of services that have been inspected and accepted by the Government.

b. This BPA does not obligate any funds. Funds are obligated when a call is issued under this BPA.

c. This BPA may be cancelled by either party upon 30-day written notification.

3. PURCHASE LIMITATION: The BPA authorization call letter will list the dollar limitation for each person authorized to place calls. No single call issued against this Blanket Purchase Agreement shall exceed $250,000.00.

4. Individuals Authorized to Purchase under the BPA:

a. The Contracting Officer shall furnish the vendor a list of Individuals authorized to place calls against the BPA, they shall be identified by either title of position or by name of the individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the vendor by the contracting officer. The vendor shall not accept any calls from any individual not authorized by the Contracting Officer. Idaho State Office, Bureau of Land Management Contracting Officers are the only individuals authorized to purchase under the BPA.

b. All calls will be placed against this BPA by written issue of a BPA call. Any additional work/cost above the obligated amount must be approved via modification by a warranted contracting officer prior to commencement or the vendor does so at their own risk/expense.

c. Call numbers placed against this agreement shall begin with call number 0001 and run consecutively until cancellation or expiration of this agreement.

5. DELIVERY TICKETS: All orders under the agreement shall be accompanied by delivery tickets or sales slips which shall contain the following minimum information:

i. Name of supplier

ii. BPA Number

iii. Date of purchase

iv. Purchase number

v. Itemized list of supplies furnished

vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

vii. Date of delivery or shipment

6. INVOICES: A summary invoice shall be submitted at the completion of schedule services or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

7. PRICING:

a. Pricing as established in the pricing schedule shall be as low as or lower than those charged to the vendor’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discount payments. The pricing established remains in effect for the duration of the BPA unless changed through modification during the annual review. Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Any such pricing adjustments will be subject to prior review and approval of the Contracting Officer.

b. The US Government is tax exempt, so NO state sales tax shall be added.

8. MULTIPLE AWARD ORDER PROCEDURES:

The following provision defines the process by which (1) Fair Opportunity for Award will be afforded; (2) BPA calls will be processed and priced; and (3) BPA calls will be awarded.

a. Fair Opportunity for Consideration:

1. One or more BPA calls will be issued during the performance period of the resulting Blanket

Purchase Agreements. The Contracting Officer's (CO) decision to issue a BPA call to a particular awardee shall be based on the criteria stated below. The CO will give each qualifying (Business Status) awardee a "fair opportunity" to be considered for each order in excess of $2,500 unless one of the conditions in paragraph (2) below applies.

2. Exceptions to Fair Opportunity for Consideration: Awardees will not be given a fair opportunity to be considered for requirements which are expected to exceed $2,500 when the Contracting Officer determines one of the following conditions apply:

a. The agency need for the services is so urgent that providing such opportunity would result in unacceptable delays;

b. The agency need to meet Socio-Economic goals and FAR requirements for Set-

Asides.

c. Agency Cooperators provision of matching value under Stewardship Activities.

d. Only one such awardee is capable of providing such services required at the level of quality required because the services ordered are unique or highly specialized; or

e. The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given fair opportunity to be considered for the original order.

f. The agency need for emergency services may require sole-source to nearest available awardee.

b. Selection Criteria for Awarding a BPA call: The Government will evaluate the BPA call proposals against selection criteria in each individual BPA call. At a minimum, the Government’s award decision will be based on selection criteria addressing relevant past performance, availability, and price. Evaluation of relevant past performance will be based on each awardee’s original past performance data as supplemented by the Government and contractor during the life of the Agreement. As work proceeds under this Agreement, it is probable that the relevant past performance data submitted with the original Agreement solicitation proposal will be disregarded for current performance reports received on BPA calls performed under an Agreement. In addition, individual BPA call selection criteria may include other factor(s) relevant to the particular call. The order of importance for the factors will be identified on each individual project call.

c. BPA call quote process

i. A warranted Contracting Officer, responsible for acquisitions within the area defined in the Scope of Work must issue any BPA call exceeding $2,500 for service. The Contracting Officer will issue a BPA call Quote Request to all contractors within a designated work activity; unless an exception to fair opportunity applies. If a Fair Opportunity Exception Applies, the BPA call quote request will be issued to the designated group or single contractor, as applicable. The BPA call quote request will include a due date for quote/proposal submission and a Statement of Work (SOW) which includes a detailed description of work to be accomplished, a listing of the deliverables required, and additional data as appropriate. The BPA call quote request will also include specific instructions for the submission of offers, the selection criteria factors, the factors’ order of importance, and other information deemed appropriate.

ii. Awardees under their Blanket Purchase Agreement will generally be allowed 10 working days to prepare and submit quotes or proposals. However, more or less time may be necessary based on the requirements. The due date shall be set forth in each BPA call quote request. If an awardee is unable to perform a requirement, the awardee may “NO QUOTE” the BPA call quote request. All “NO QUOTE” shall include a brief statement as to why the awardee is unable to perform (i.e., Conflict of Interest). While no mandatory requirement exists for the submission of a proposal/quote, firms consistently declining to submit offers for availability reasons may jeopardize their ability to receive future BPA calls.

iii. Technical Proposals. A BPA call request for quotes or proposals MAY include the demand for any or all of the following information depending upon the complexity of the project.

Majority of call orders will require technical information from vendors, however, a PASS/FAIL technical evaluation in line with lowest price technically acceptable (LPTA) will be the preferred method of evaluation. Contracting Officer’s will have the flexibility to tailor evaluations and criteria on an individual basics per call order.