ANNEX B - Additional Access Control Procedures (2) (1).pdf

Annex B (Additional Access Control Procedures) to White Sands Missile Range Visitor Control Program

ADDITIONAL ACCESS CONTROL PROCEDURES

1. Trusted Traveler Program (TTP)

a. Senior and Garrison Commander have authorized TTP.

b. The TTP allows for uniformed Service members and spouses, DOD employees, and retired uniformed Service members and spouses to vouch for occupants in their vehicles, provided the Trusted Traveler vehicle operator possesses a valid identification card and has a clear NCIC-III check.

c. The TTP is not authorized for military dependents (except for spouses), contractors not in possession of a valid CAC, volunteers, Family Care Providers or personnel with foreign passports or identification.

d. Vehicle occupants below the age of 18 who do not possess a valid picture identification card will be vouched for by an adult occupant of that vehicle who has been cleared to enter the installation.

e. TTP can only be used during FPCONs NORMAL, ALPHA, and BRAVO within this implementation program as local security conditions permit.

(1) The WSMR TTP procedure is governed and implemented locally and may not be recognized by other installations.

(2) The number of vehicles or personnel a trusted traveler is allowed to vouch for at any one time will be no more than the escort vehicle plus two (2) vehicles, each of which may not be carrying more than the vehicle is designed and equipped to safely carry provided that the total number of personnel being escorted does not exceed 12.

For busses see item 17 (below.)

(3) A Trusted Traveler may escort pedestrian groups from the Las Cruces Gate to the Museum. These groups may not exceed 12 personnel.

(4) Trusted travelers are responsible for the escorted personnel to include, but not limited to, the following:

(i) The actions of all escorted personnel.

(ii) Meeting all security requirements to perform the escort.

(iii) The escort must remain with the escorted group all times the group is on the installation and escort them back to the gate upon completion of visit/mission.

(5) Personnel under the age of 18 are not eligible for participation as escorts in the TTP.

(6) IAW HQDA EXORD 033-15 and IMCOM OPORD 15-031, Contractors not possessing a valid CAC cannot participate in the TTP.

2. Special Events

a. The Senior Commander has delegated to the Garrison Commander the authority to grant waivers for special events IAW AR 190-13, Para 8-6.

b. A risk analysis will be conducted to assist in the development of compensatory security measures when NCIC-III screening is impractical and regulatory requirements cannot be meet. The following are considerations when planning events:

(1) Isolate event traffic and parking to specific locations.

(2) Transport attendees to and from the event utilizing government transportation.

(3) Direct event traffic to specific ACPs where security measures are conducted prior to attending the event.

(4) The DES LE Division may exercise discretionary use of RAMPS during these events.

3. Commercial Delivery Vehicles

a. Drivers must possess a current bill of lading for the specific delivery containing an address on the installation. Drivers must possess a valid state issued DL, state vehicle registration, and proof of insurance.

b. All delivery vehicles will be subject to a vehicle inspection.

c. Unless escorted or in possession of a TWIC (Transportation Worker Identification Card), drivers will be cleared through NCIC-III and issued a pass prior to being allowed on the installation to make the delivery.

d. If the vehicle has a seal, the seal’s serial number will be checked against the bill of lading to ensure the cargo has not been tampered with. If the seal is broken or the serial number does not match a 100% inspection of the vehicle will be conducted.

4. Food Deliveries/Vendors

a. Vendors and drivers must apply for a visitor pass and be cleared through NCIC-III.

b. Drivers must possess a valid state issued DL, state vehicle registration and proof of insurance.

c. All vehicles are subject to inspection prior to being granted access.

d. Deliveries must have an on-post destination.

e. Frequent delivery drivers and vendors may request installation badges or passes provided they have favorable NCIC-III checks. In any case, passes issued to delivery drivers and/or vendors will not be valid for more than one year.

5. Taxies

a. Taxi drivers must apply for a visitor pass and cleared by NCIC-III. Any pass issued will be valid for the time required to take the fare, who also must be vetted IAW this plan, to the desired destination or pick up a fare. Installation badges will not be issued to Taxi operators.

b. If the taxi has arrived to pick-up a fare, that party will be contacted to ensure the taxi has been actually requested.

c. Drivers must possess a valid DL, valid taxicab operator’s “hack” license, vehicle registration, and proof of insurance.

d. Vehicles are subject to be inspected before access is granted.

e. Taxis drivers will not be granted trusted traveler.

6. Tow Trucks

a. Tow trucks arriving to pick up a vehicle must have a POC and that POC must be contacted prior to allowing the tow truck and driver access.

b. Tow truck drivers must apply for a visitor pass and be cleared by NCIC-III.

c. Drivers must possess a valid tow tag, tow truck certificate of registration, tow truck application, cab-card, valid DL, state vehicle registration, and proof of insurance.

d. Vehicles are subject to be inspected before access is granted.

e. Tow truck drivers will not be granted trusted traveler.

f. Vehicles being towed from the installation for maintenance reasons will be verified telephonically with the requesting party.

7. Repossessions

a. Creditors, or their agents, requesting access to recover property based on default of a contract or legal agreement are required coordinate through the Provost Marshal Office/ DES.

b. The Police Desk will provide an escort and notify the Installation Staff Judge Advocate (SJA).

c. The creditor or their agent must adhere to the following procedures:

(1) Copy of title, contract or legal agreement must be presented.

(2) Present evidence that the debtor is in default of the contract or legal agreement.

(3) Agents must present evidence they are working for the creditor.

8. Movers.

a. Drivers must possess a current bill of lading for the specific delivery or pick-up containing an address on the installation.

b. The party receiving the moving van or the party expecting the moving van for packing will be contacted telephonically to verify the validity of the moving van being permitted entry.

c. Drivers must possess a valid state issued DL, state vehicle registration, and proof of insurance.

d. All delivery vehicles may be subject to a vehicle inspection.

e. Ensure that the NCIC-III check is conducted and a pass issued for all moving personnel prior to permitting access onto the installation.

9. Gold Star Family Procedures (DA Form 1602)

a. Ensure that the NCIC-III check is conducted prior to issuance.

b. Coordinate with the SOS office and DHR ID Card section ensure the date of the NCIC-III check is imprinted onto the DA Form 1602.

c. WSMR will accept Gold Star Family members from other installations, but will require favorable NCIC-III checks on all persons requesting entry.

10. Schools on Post

a. Coordinate with the school administration to ensure that all school district employees requiring access are properly vetted through NCIC-III and issued installation access badges or passes according to access requirements.

b. Coordinate with the school administration to determine what individual’s affiliation is (i.e. DoD affiliated or civilian non-affiliated).

c. Ensure that all Non-DoD affiliated personnel picking up students or volunteering are properly vetted through NCIC-III and issued passes as appropriate. This will be coordinated closely with the WSMR School staff.

d. Ensure that the school administration is aware of the vetting process and takes action to have bus drivers and other school district employees that come onto the installation are properly vetted and issued appropriate passes or IDs.

11. Family Care Plans

Coordinate with units on the installation and ensure that when a family care plan is executed, the care giver is properly vetted through the NCIC-III system prior to gaining access onto the installation.

12. Family Visitors

a. Ensure that the NCIC-III check is conducted prior to installation badge/pass issuance or that the visitor(s) are properly escorted by personnel with a form of identification as described in Annex A, Para. 2., c.

b. Telephonic contact with the party to be visited will be required to ensure access is actually required, expected and reasonable.

13. Privatized Army Lodging (IHG Hotels)

a. Coordinate with hotel management to ensure they are fully aware of policy for guests to gain access onto the installation.

b. Ensure that the NCIC-III check is conducted prior to installation ID/pass issuance to either hotel guests or employees.

14. Residential Communities Initiative (RCI Housing)

a. Coordinate with housing to ensure they are fully aware of policy for guests to gain access onto the installation.

b. Ensure that the NCIC-III check is conducted prior to installation badge/pass issuance for potential housing occupants, employees and contractors of installation/community housing.

15. Veterans Administration (VA) Medical Card holders

a. Personnel in possession of VA Medical Cards will be permitted onto the installation after a favorable NCIC-III check and issuance of a local pass for the duration of the visit.

b. Mere possession of the VA Medical Card does not authorize unescorted access to the installation.

16. Community Leaders and Organizations

a. Community Leaders and local organizational leadership may be authorized unescorted access to the installation if the Garrison Commander approves that access.

b. In these cases, the requesting WSMR activity will prepare a memorandum for the Commander’s review making the request for unescorted access without requiring the NCIC-III check, explaining the reasoning for the request and any mitigating factors to be taken as a result of the requested waiving of the NCIC-III check process.

c. If approved by the commander, the individuals named on the list will be provided a long-term pass, valid for a period not to exceed one year from time of issue which they will be responsible for having upon their arrival at any manned Access Control Point to the installation. Personnel failing to have this pass with them will be required to submit to the required NCIC-III check or be escorted onto the installation.

17. Busses

a. Park-n-Ride

(1) Park-n-Ride busses will be permitted entry provided the bus driver has been cleared using the NCIC-III system and issued a WSMR Pass, and the occupants are all in possession of a form of ID as described in Para 2., c., Annex A of this plan.

(2) If an individual is not in possession of some form of ID as described, they may be vouched for by another individual on the bus that is in possession of such an ID.

(3) If no one on the bus will perform this vouching, that individual will be denied entry and will be requested to submit to a NCIC-III check, provide a valid reason for access, or will have to exit the bus and be denied access.

b. School Busses

(1) School bus drivers employed by the local school district will be checked using the NCIC-III process and issued a pass or badge issue provided they have favorable NCIC-III checks.

(2) These passes or badges will not be issued for more than one year from date of issue.

(3) Personnel under the age of 18 will not be subject to NCIC-III checks.

(4) Personnel 18 years of age and older on the bus will be checked for an authorized ID, and if not in possession of one, will be required to submit to an NCIC-III check before a pass is issued and entry is granted.

c. Government busses.

(1) Busses with US Government plates (GSA style) will permitted onto the installation after the driver produces an ID as described in Para 2., b., Annex A, as well as an operators permit and dispatch for that vehicle.

(2) The driver, if in possession of a CAC card or other ID as described in Para 2., c., Annex A of this plan will be allowed to vouch for personnel on the bus.

d. Civilian “Tour” Busses

(1) Civilian Tour busses will be allowed onto the installation after confirmation that there is at least one escort, as described in Annex A on that bus.

(2) If there is no qualified escort on the bus, a point of contact on the installation will be required and contact will be made with that POC to provide escort for the bus.

Once an authorized escort arrives the bus will be permitted entry. The escort remains responsible for the bus and all occupants and will remain with the bus being escorted the entire time it is on the installation.

(3) If the bus is empty (other than for the driver) and it has been confirmed it was requested for transportation purposes, it will be permitted entry after the required NCIC- III on the driver has been favorable and a pass is issued.

(4) Unexpected Tour Busses without escorts will be delayed at the gate and a point of contact obtained. If no one can be contacted to physically escort the bus, then that bus and its occupants will be denied entry. All personnel will be requested to submit to an NCIC-III check with a favorable result. Any person with an unfavorable return or who refuses this check will be denied entry to the installation.

18. Post Office Personnel/Contractors and Vehicles.

a. Postal employees working at the WSMR Post office will be issued installation produced ID or passes after completion of the required NCIC-III check. These IDs and/or passes will be issued for no more than one year from date of issue.

b. Contractors of the Postal Service requiring entry to the installation will be issued passes after favorable completion of the NCIC-III check. These passes will be issued for no more than one year from date of issue.

19. Local, State and Federal Law Enforcement personnel

a. Full time, salaried, law enforcement officers within New Mexico and the surrounding area of Texas will be permitted entry to the installation without the NCIC-III check provided they are on official business and present their agency issued credentials at the ACP. Personnel in this category of personnel are considered sworn peace officers and have had as a requirement for their positions NCIC-III checks as a requirement for employment. No further check of the NCIC-III is required for these individuals.

b. Federal Law Enforcement agency personnel will be permitted entry to the installation provided they show their agency issued credential and identification at the ACP. No further check of the NCIC-III system is required.

c. Reserve and Volunteer Law Enforcement Officers will be vetted through their sponsoring agencies and this information will be verified to the DES prior to access being granted.

20. DFMWR Patrons

a. Patrons arriving and wishing to participate in DFMWR activities involving 29 individuals or fewer will be permitted to do so after they have a favorable NCIC-III check and are issued a local pass. This procedure will be the same for the Bowling Center, Bell Gym and any other DFMWR activity on the installation.

b. Planned DFMWR events with participation expected to be more than 30 people will require the sponsor of that event (i.e., Triathlons, Duathlons, and Bowling Tournaments) to submit a request for waiving the NCIC check process as provided for in Para 8-2, AR 190-13 and WSMR Garrison Policy .

c. If the event participant(s) is to be escorted onto the installation, then the escort must be in possession of a form of ID as described in Para 2., c., Annex A, this program and physically escort the individual(s) from the gate to the event, and then back to the gate upon event completion.

21. Escorted Convoys. Escorted Convoys will only be approved after proper coordination between the Sponsoring Tenant Security Office and the Installation Physical Security Office.

a. Information required, at a minimum, will include route(s) of travel, date and time of travel, number, make(s) and license plates numbers of vehicles, purpose of convoy, and other pertinent information regarding the request.

b. Escorts must be in possession of a form of identification as described in Annex A, this program. Once approved, the sponsoring activity will ensure the convoy is properly escorted by properly vetted individuals. The names of the escorts will be included on the request for convoy travel.

c. Point-to-point escorts will be authorized with after proper coordination between the sponsoring organizations’ security office and the Installation Physical Security Office. Information required will be dates and times for travel, routes of travel and check point locations along the routes travelled.

22. Safe Haven/Secure Hold Requests.

a. Transportation Services Providers (TSPs) may request Safe Haven/Secure Hold in response to an emergency situation such as natural disaster, civil disturbances, terrorist activity, driver illness, vehicle breakdowns or other emergent contingencies. All TSPs will submit to the required NCIC-III before being permitted entry to the installation.

b. The WSMR Safe Haven/Secure Hold Lot area does not have IDS, CCTV, or dedicated guard personnel available to provide a guard to maintain continuous watch over the shipment. Therefore, the driver(s) must remain in the cab of the vehicle, if he/she is fully attentive to the task at hand (not in the sleeper), or remain within 25 feet of the vehicle while maintaining a fully unobstructed view thereof.

c. Request for Safe Haven/Secure Hold will be handled by on-duty Law Enforcement and Security Officers as may be available. Drivers making such requests will be advised that there will be delays in having the escort provided from the HAZMAT/AA&E gate (gate A-18) to the Secure Hold/Safe Haven lot) based upon availability of officers.

d. The 911 Dispatch Center may call the SDDC (Surface Deployment Distribution Center) at (618) 220-5060 or (800) 826-0794 to verify the requirement and authenticity of such requests.

23. Official Foreign National Travel. Officially sanctioned Foreign Nationals requiring travel between any of the various official in nature activities/facilities on WSMR will have that travel coordinated between the sponsoring activity, the Installation’s Foreign Disclosure Officer and the Installation Physical Security Officer. Whenever possible, the sponsoring activity will provide positive control and escort to foreign nationals when they are in areas not open to the general public. When this is not possible or feasible sponsoring activities may coordinate for unescorted but MONITORED Travel Contingency Operations (CONOPS). Information to be included in the travel plan or Contingency Operation associated with the Foreign National visit will include, at a minimum, the following

a. Route of travel

b. Date and time of travel

c. Number, make, license plate numbers of vehicles and personnel travelling

d. Travel Check point locations

e. Time required between check points

24. Unofficial Foreign Visitors will be either escorted onto the installation or may be permitted unescorted access with a valid and verified (such as families, friends or acquaintances) reason to be on the installation. Those with no other valid reason to be on the installation will be limited to the WSMR museum.