Amendment 1 - K13635 Q&A.pdf

Questions and Answers for

Washington State DOC

RFP K13635

Page Section Text

DOC went out to bid with similar specifications back in 2023, why are you going out to bid again?

The legislature provided funding for additional vehicles, so we need to go back out to bid.

1 Exhibit C(1), 1.3

ʺBidder shall warrant new modules against defective workmanship and materials for a period of at least five years from the date of acceptance."

We offer a Lifetime Module Warranty, a 2 year/30,000 mile conversion warranty (material and workmanship), a 5 year paint limited warranty, and a 7 year/75,000 miles limited electrical warranty(Workmanship/harnesses/connectors). Are these warranties acceptable?

Acceptable

Exhibit

C(1), 2.1

“DOC will supply (2) 2025 Freightliner M2-106 Crew Cab conventional, suitable for this application.

•Wheelbase - 313" •Cab to Axle- 198"200” •GVWR – 35,320 lbs.

•Cummings L9 260 HP Diesel Engine”

To verify details/compatibility of the chassis with the proposed module, we request a copy of the Freightliner M2-106 Crew Cab chassis quote, please. We request the that the Cab-to-axle be changed from 198” to 200”, to provide a 4” gap between the back of cab and the front of the module.

We’re waiting on the 2025 approved DES quote from Freightliner. We will adjust to the 200” assuming they can accommodate.

Exhibit

C(1), 2.2

“Install a U-bolt driveline guard.”

Is a Freightliner OEM driveline guard acceptable?

Acceptable

Exhibit

C(1), 2.2

“On-Spot brand automatic chains shall be installed on the rear axle of Chassis.”

Are OEM-installed OnSpot auto chains acceptable?

Acceptable

Exhibit

C(1), 2.2

“Install (2) Santa Cruz Gunlocks. This should be a vertical floor mounted system in the driver side rear compartment of the cab. Must be able to hold (2) AR15s (1) 12 gauge shotgun and (1) 40mm Launcher.”

Santa Cruz gun locks are designed to secure one weapon at a time. Are four gun locks desired?

Appears they do offer a dual or Double gun lock. We require two doubles or 4 singles to accommodate the weapons listed above.

Exhibit

C(1), 2.2

“A 9” frame extension shall be welded to each OEM frame rail to provide rear lateral and bumper support and to provide a step height of 12.5” from the bumper to the module floor.”

WA-DOC’s current 34 passenger PT being built has 11”H frame extensions to provide a shorter 7.6875” step from the bumper to the module floor…ok to change to 11”H to match?

Acceptable

Exhibit

C(1), 2.2

“OEM exhaust shall be routed from right rail location to left side, exiting just forward of the rear wheels.”

Would it be acceptable if the exhaust was ordered to terminate forward of the rear wheels, from Freightliner?

C(1), 3.4

“MODULE EXTERIOR COMPARTMENTS

The compartments are streetside and curbside and dimensions to be agreed upon by DOC and the approved Bidder…

Would it be acceptable to update the module compartment layout/dimensions to the following, to match WA-DOC’s latest 34 passenger PT currently being built (including eleven compartments total)?

C(1), 3.6-3.11

“Door(s) - 2" pan Aluminum, bottom hinged door with deadbolt.”

Please confirm that deadbolt locks are needed on all compartments?

Deadbolts are required.

Exhibit

C(1), 3.15

"The inside of the punched portion of the door – expect for 10” kept open at the bottom for ventilation – shall be covered with 0.1875” polycarbonate.”

Is thicker 0.25” clear polycarbonate acceptable?

C(1), 3.15

“COMPARTMENT No. 1, 2, 3, 9 (Isolation Cells) Dimensions- 22"W x 78"H x 34"D Location – Cells 1, 2, 3 streetside, aisle facing. Cell 9 curbside, aisle facing.

Interior Door – 20” W x 76”H Cell Door(s) – Doors shall be made of 0.123” hex punched aluminum. The inside of the punched portion of the door – expect for 10” kept open at the bottom for ventilation – shall be covered with 0.1875” polycarbonate. Door shall have a deadbolt-locked handcuff door made of punched aluminum with 0.1875:

polycarbonate covering the inside of the punched portion with a single-sided Schlage deadbolt lock. Door shall have a stainless-steel piano hinge with thread locking product applied to the hinge screws; shall have the hinge on the aft side of the door.

Seating - one (1) Bench seat, facing aisle Additional Instructions – 1.A camera in a recessed pocket, shall be installed in these cells. Four (4) cameras total specifically for the isolation cells with one (1) camera in each cell.

Aisle Doors(s) - Four.

COMPARTMENT No. 4 & 8 (Isolation Cells) Dimensions- 31.75"W x 78"H x 34"D Location – Cells 4 streetside, forward. Cell 8 curbside, forward.

Interior Door – 20” W x 76”H Cell Door(s) – Doors shall be made of 0.123” hex punched aluminum. The inside of the punched portion of the door – expect for 10” kept open at the bottom for ventilation – shall be covered with 0.1875” polycarbonate. Door shall have a deadbolt-locked handcuff door made of punched aluminum with 0.1875:

polycarbonate covering the inside of the punched portion with a single-sided Schlage deadbolt lock. Door shall have a stainless-steel piano hinge with thread locking product applied to the hinge screws; shall have the hinge on the aft side of the door.

Seating - one (1) Bench seat, facing forward Additional Instructions – A camera in a recessed pocket, shall be installed in these cells.

An 18.75” x 11.25” horizontal window with fixed glass shall be installed on the module wall. Window shall have 14 ga. Hex-punched stainless-steel cover riveted in place over the inside surface.

Aisle Doors(s) - Two.

Compartment No. 5 (Open Seating Area) Dimensions – 178.5” W x 78”H x 100” D Location – Streetside and curbside, center Seating – Twelve (12) Freedman bench seats, facing forward Additional Instructions – Eleven (11) Freedman Seating #CITI-36223-2PRIG gray 36” W two-person prison bench seats with mounting hardware shall be installed in this cell, six streetside and five curbside.

Nine (9) 18.75” x 11.25” windows with fixed glass shall be installed, five streetside and four curbside.

Windows shall have 14 ga. Hex-punched stainless-teel covers riveted in place over the inside surface.

A 25.125” W locking door made of 0.125” hex punched aluminum shall be installed between this cell and Cell #6; door shall have double-sided Schlage deadbolt lock.

HVAC units shall be in an upper closeout, ceiling level; one streetside and one curbside. UV-C filtering is desired.

Two (2) cameras, each in a recessed pocket, shall be installed in the ceiling of this cell; one forward facing and one aft facing.

Would it be acceptable to update the cell configuration to match the current WA-DOC 34 passenger PT build, 4092-5?

Compartment No. 6 (Rear Cell) Dimensions – 97” W x 78”H x 28.875” D

Location – Rear Seating – Two (2) 34”L x 10” D padded flip-up benches, each with spring-loaded seat irons to keep the bench in the upright position except during use. Non-padded aluminum benches are acceptable.

Additional Instructions – Benches shall be full depth with seating for two persons each.

A 25.125” W locking door made of 0.125” hex punched aluminum shall be installed between this cell and Cell #6; door shall have double-sided Schlage deadbolt lock.

One (1) camera in a recessed pocket, shall be installed in the ceiling of this cell; upper streetside forward corner.

Would it be acceptable to update the cell layout /dimensions to the following, to match WA-DOC’s latest 34 passenger PTs currently being built? Proposed cell layout below:

Streetside cells:

Curbside cells:

Plan view:

C(1), 3.15

“Compartment No. 6 (Rear Cell) Dimensions – 97” W x 78”H x 28.875” D Location – Rear Seating – Two (2) 34”L x 10” D padded flip-up benches, each with spring-loaded seat irons to keep the bench in the upright position except during use. Non-padded aluminum benches are acceptable.

Additional Instructions – 1.Benches shall be full depth with seating for two persons each.

2.A 25.125” W locking door made of 0.125” hex punched aluminum shall be installed between this cell and Cell #6; door shall have double-sided Schlage deadbolt lock.”

Note: Is the door to be between Cells #5 and 6?

Yes

Exhibit

C(1), 3.16

“Doors shall be made of 0.123” hex punched aluminum”

Are doors made of 0.125” aluminum acceptable?

Acceptable

Exhibit

C(1), 3.18

“Two (2) cameras, each in a recessed pocket, shall be installed in the ceiling of this cell; one forward facing and one aft facing.”

To obtain optimal viewing angles, is it acceptable to move cameras to the upper corners of cells (rather than the ceiling), where needed?

Acceptable

Exhibit

C(1) 3.19

What is the preferred orientation of the toilet?

Facing the isle.

Exhibit

C(1) 3.19

We typically install AC condensers in corners for easy serviceability but there appears to be a conflict with storage space.

Maximizing storage space takes precedence

Exhibit

C(1) 3.19

Section 3.19 requires a window, does that present a privacy concern?

From looking at previous SOW and contract, it seems to reference a half-door for the lavatory to provide some privacy. I think the key is some privacy so others cannot see the individual unclothed. I would suggest a half door high enough block the view from individuals sitting across from it. No internal window in the lavatory is necessary.

C(1), 3.19

“A Microphor #LF-3230 12 VDC stainless steel toilet with push button flush shall be installed in this area.”

Note: Microphor’s part number for their toilet is “LF-320”. We request for the bid to be amended.

Acceptable for part number LF-320. Needs to be a sitting toilet, not a urinal.

Exhibit

C(1), 3.19

“An 18/75: x 11/25: horizontal window with fixed glass shall be installed on the module wall.”

To clarify…this is an 18.75”W x 11.25”H window, correct?

Yes

Exhibit

C(1), 3.19

“A footwell incursion (for the forward curbside bench seat in Cell #5) shall be located on the aft wall.”

Because of limited space in the lavatory, is it acceptable to offer foot space below the bench seat instead?

Proposed:

C(1), 3.20

“A recessed double step doorstep shall be provided which is 19" deep x 31" wide at-the curbside passage door.”

Due to the presence of drop skirting, a 28”D triple stepwell with 7.375”H steps is required. Is this acceptable? Acceptable

Exhibit

C(1), 4.7

“No additional tint to be added to the Driver/Passenger Cab windows.”

Note: The WA-DOC 34 passenger PT’s currently being built have 35% VLT tint on the driver’s/passenger’s side windows, and 5%VLT tint on the crew cab windows. Confirm no tint this time?

No added tint at this time. Need to discuss. Current drivers complain of low visibility in low light.

Exhibit

C(1) 4.7.3 please clarify / confirm how many windows you'd like this vehicle to have. (there is contradictory information in this section regarding the number of windows) There should be 12 windows, 6 on each side. They should be spaced out evenly, but also in a manner to ensure 1 of these windows in positioned in Compartment 4, 8, and 7 the lavatory compartment. The only compartments without exterior windows will be #1, 2,3, and 9 the single isolation cells. There are 2 additional windows, one on the curbside door and one on the rear door of the module.

Exhibit

C(1), 4.5

“Made of bright aluminum diamond plate shall cover front module comers 24" up from bottom of the body, 2.5" down the side of body, and meet the cab at the front of body.”

For better coverage, is it acceptable to carry the front rock guards 30” up from the bottom of the module?

Acceptable

Exhibit

C(1) 4.10 please tell us your preference regarding size and location for the GAS PORT openings for the general population areas.

After confirming, we do not require gas ports.

Exhibit

C(1), 4.10

“Four (4) "gas ports" openings shall be installed, two (2) on each side of the module. Each port shall have a small box pan formed door with a locking paddle latch.”

Please confirm four gas ports?

After confirming, we do not require gas ports.

Exhibit

C(1), 5.3

“Eleven (11) Freedman Seating # CITI-36223-2Prig gray 36” W two-person prison bench seats with mounting hardware.”

Are formed aluminum bench seats coated with textured gray polyurea (truck bed liner) acceptable?

Prefer the Freedman seats. We were informed they are available. However, formed aluminum bench would be acceptable if that notice was in error.

Example drawings:

C(1), 5.4

“A Shurflo #4048 RV style bypass electric water pump with Shurflo 255 series strainer shall be installed. The pump shall be mounted in Compartment #8.”

Would it be acceptable to install the pump under the bench in Cell #8, with an exterior access door?

Acceptable

Exhibit

C(1), 5.5

“A 20-gallon fresh water tank shall be installed under the bench in Cell #8, with an access panel on the forward wall of the lavatory to provide maintenance access.

A 25-gallon black water tank shall be installed below the lavatory floor, with an exterior RV-style waste outlet connection.”

A 25 gallon waste tank will not fit in the allotted space. Would it be acceptable to update to a 15 gallon fresh water tank and 20 gallon waste tank, to match Acceptable

10-

Exhibit C(1), 6.1

“SWITCHES

1. Left Scene

2. Right Scene

3. Rear Scene

4. Flashers

5. Exhaust Vent

6. Exhaust Vent

7. Blank

8. Blank”

The WA-DOC 34 passenger PT’s currently being built have the following switch layout…ok to match, and add Baja Designs driving lightbar? Acceptable

“Dome Left Scene Right Scene Rear Scene Flasher Vent Driving Lights [requires adding a lightbar such as a Baja Designs S8 20” lightbar used on current WA-DOC large PT builds in-progress) Blank Pilot PL-SW58B Gun Release Switch (unmarked)”

C(1), 6.2

“Module interior lighting shall consist of thirteen (13) recessed lights. There shall be one (1) light in the entry, one (1) in each passenger cell and bathroom (7 total), four (4) in the aisle, and one (1) in the rear storage area.”

Would it be acceptable to add one additional light over the center aisle in the group cell, total of fourteen?

C(1), 6.3

“Two (2) LED Whelen #70BTT stop/taillights shall be installed on the rear of the module, one (1) each side midway up.

Two (2) LED Whelen #70A00TAR turn arrows shall be installed on the rear of the module, one (1) each side, directly under stop/taillights.”

Whelen has updated their part numbers to 704BTT brake/tail/turn and 704T turn. Are these PN’s acceptable?

Acceptable

Exhibit

C(1), 6.7

“A Precision Power PPI S200.2 2-Channel amplifier shall be DOC provided for the speakers.”

Note: The Precision Power PPI S200.2 2 channel amplifier is no longer manufactured. Will a different make/model be provided?

Yes, TBD

21-

Exhibit H(1)

General Terms and Conditions

Technology liability insurance required of IT professionals, such as IT consultants, website developers, system designers, software developers, etc., is designed to protect them from claims of negligence, errors, or omissions in the services or products they provide. As the bid is to provide physical goods (prisoner transport vehicles) rather than internet technology, there is no risk exposure to the vehicle upfitter or the State. Adding such a policy would add thousands of dollars in costs; we there request that this requirement for technology liability insurance be omitted from the bid.

In regards to other insurance policy requirements, in order to keep overall pass-thru costs down to the State, would the following insurance reductions be acceptable (proposed changes shown both yellow-highlighted and in red text below)?

Required

(YES/NO)

Type of Insurance Coverage

Minimum Policy Limits

Per Occurrence/Claim

Annual Aggregate Additional Requirements

YES

Commercial

General Liability $1,000,000 $1,000,000 The policy must include a waiver of subrogation in favor of DOC.

YES

Professional

Liability/Errors & Omissions

$1,000,000 $1,000,000 The policy must include a waiver of subrogation in favor of DOC.

YES

Industrial Insurance (Workers

Compensation)

Per state law requirements

Per state law requirements

The policy shall be written to meet the statutory requirements for the state in which the work is to be performed, including occupational disease. The policy must include a waiver of subrogation in favor of DOC.

The policy shall cover all Contractor's employees, including as may be required of an "employer" as defined in Title 51 RCW, and shall be in full compliance with Title 51 RCW.

YES Employer's Liability

· Each Accident:

$1,000,000

· Disease, Each Employee:

$1,000,000

· Disease, Policy Limit: $1,000,000

N/A

YES

Umbrella or Excess Liability

$2,000,000 $2,000,000

For Industrial Insurance, Employer's Liability, Commercial General Liability and Business Automobile Liability coverages. The policy must include a waiver of subrogation in favor of DOC.

YES

Business

Automobile Liability

$1,000,000 $2,000,000 The policy must include a waiver of subrogation in favor of DOC.

YES Cyber Liability $1,000,000 $1,000,000

Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security.

The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. The policy must include a waiver of subrogation in favor of DOC.

See attached updated insurance requirements. Coverage types have and coverage amounts for certain types of coverage have been reduced.

ATTACHMENT A(1)

REQUIRED INSURANCE COVERAGES

Washington State [Subject] Page 1 of 1 Department of Corrections 24XXX

Required

(YES/NO)

Type of Insurance Coverage

Minimum Policy Limits

Per Occurrence/Claim

Annual Aggregate

Additional Requirements

YES

Commercial

General Liability

$1,000,000 $1,000,000 The policy must include a waiver of subrogation in favor of DOC.

YES

Professional

Liability/Errors & Omissions

$1,000,000 $1,000,000 The policy must include a waiver of subrogation in favor of DOC.

YES

Industrial Insurance (Workers

Compensation)

Per state law requirements

Per state law requirements

The policy shall be written to meet the statutory requirements for the state in which the work is to be performed, including occupational disease. The policy must include a waiver of subrogation in favor of DOC. The policy shall cover all Contractor's employees, including as may be required of an "employer" as defined in Title 51 RCW, and shall be in full compliance with Title 51 RCW.

YES Employer's Liability

· Each Accident:

$1,000,000

· Disease, Each Employee:

$1,000,000

· Disease, Policy Limit: $1,000,000

N/A

YES

Umbrella or

Excess Liability $2,000,000 $2,000,000

For Industrial Insurance, Employer's Liability, Commercial General Liability and Business Automobile Liability coverages. The policy must include a waiver of subrogation in favor of DOC.

YES

Business

Automobile Liability

$1,000,000 $2,000,000 The policy must include a waiver of subrogation in favor of DOC.