Amendment 1 COMBINED SYNOPSIS_Reverse Osmosis.pdf

COMBINED SYNOPSIS / SOLICITATION

Medical-Grade Reverse Osmosis (RO) Water Purification System Preventative Maintenance / 88th Medical Group, Wright-Patterson AFB, Ohio Solicitation Number: HT940726QE003

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Solicitation Type: Request for Quotation (RFQ)

• Set-Aside: This acquisition is a 100% Total Small Business Set-Aside.

• NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)

• Product/Service Code (PSC): J045 - Maintenance, Repair, and Rebuilding of

Equipment: Plumbing, Heating, and Waste Disposal Equipment

2. DESCRIPTION OF REQUIREMENT

Background: The government previously procured preventative maintenance for these systems under contract FA8601-21-P-0042 (Incumbent: AmeriWater, LLC), which expired in October 2025. Following recent system upgrades currently under warranty, the government is seeking to establish a long-term preventative maintenance contract.

The 88th Medical Group at Wright-Patterson Air Force Base (AFB) requires a non-personal services contract to provide preventative maintenance for government-owned Reverse Osmosis (RO) water purification systems. The contractor shall provide all personnel, supervision, tools, consumables, and equipment necessary to perform these services in accordance with the attached Performance Work Statement (PWS).

Key requirements include:

• Performing an initial baseline system assessment within 30 days.

• Conducting monthly comprehensive sanitation of the RO systems, including storage tanks and distribution piping, in accordance with AAMI standards.

• Performing all scheduled quarterly, bi-annual, and annual filter changes, testing, and component replacements as defined in the PWS.

3. PERIOD OF PERFORMANCE

• Base Year: 31 July 2026 – 30 July 2027

• Option Year 1: 31 July 2027 – 30 July 2028

• Option Year 2: 31 July 2028 – 30 July 2029

• Option Year 3: 31 July 2029 – 30 July 2030

• Option Year 4: 31 July 2030 – 30 July 2031

4. SCHEDULE OF SUPPLIES / SERVICES

Please refer to Attachment 2 – Pricing Sheet. Offerors shall provide fully burdened, firm-fixed-pricing for the Base Period and all Option Years by completing the attached pricing sheet.

5. INSTRUCTIONS TO OFFERORS (Addendum to FAR 52.212-1)

The provision at FAR 52.212-1 applies to this acquisition. The following instructions are added via Addendum:

A. Questions:

Vendors may submit questions regarding this solicitation to Regina Flowers by e-mail at regina.d.flowers.civ@health.mil no later than 26 June 2026 at 09:00 AM EDT

B. Quote Submission Deadline:

All quotes must be submitted electronically to regina.d.flowers.civ@health.mil no later than 09:00 AM EDT on 15 July 2026. No late quotes will be accepted

C. Quote Format:

Quotes shall consist of three separate parts:

• Part I – Technical Capability (Max 5 pages): Must include affirmative proof of:

• Technical Experience: A narrative demonstrating at least five (5) years of corporate experience in maintaining and servicing medical-grade Reverse Osmosis water purification systems.

• Personnel Qualifications: Evidence that technicians who will perform the work are qualified and authorized service personnel with demonstrated knowledge of the specified hardware.

• Sustainable Practices (FAR 52.223-23): A written affirmation of the ability to provide ENERGY STAR®/FEMP-designated replacement parts and utilize EPA Safer Choice/USDA Biobased chemicals where applicable and clinically appropriate.

• Part II – Past Performance: Offerors shall submit a maximum of three (3) recent (within the last 3 years) and relevant past performance references for RO system maintenance contracts of similar size and scope. For each reference, provide: Contract Number, Agency/Company Name, Point of Contact (Name, Email, Phone), Period of Performance, and a brief description of the services provided. The Government reserves the right to review data from additional sources (CPARS etc.)

• Part III – Price & Administrative: Include company name, POC, CAGE Code, UEI, and a completed Attachment 2 – Pricing Sheet. Offerors must have an active SAM.gov registration.

https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil

6. EVALUATION CRITERIA (Addendum to FAR 52.212-2)

The provision at FAR 52.212-2 applies. The following evaluation criteria are added via Addendum:

(a) Evaluation Factors: The Government intends to award a firm-fixed-price contract based on a Best Value Tradeoff source selection process. The following factors shall be used to evaluate offers, listed in descending order of importance:

1. Technical Capability

2. Past Performance

3. Price

Technical Capability and Past Performance, when combined, are significantly more important than Price.

• Factor 1: Technical Capability: Evaluated to determine the level of confidence in the vendor's ability to successfully perform the requirements of the PWS. Evaluation will focus on the validity of technician certifications, depth of corporate experience, and plans to adhere to sustainability (FAR 52.223-23) standards.

• Factor 2: Past Performance: Evaluated on recent (last 3 years) and relevant services provided for the maintenance and repair of commercial food service equipment. The Government may use data provided by the offeror, as well as data obtained from CPARS or other sources.

• Factor 3: Price: Evaluated for fairness and reasonableness. The Total Evaluated Price (TEP) will be calculated by adding the total price for all options to the total price for the basic requirement.

7. CLAUSES AND PROVISIONS

This solicitation incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. The full text may be accessed electronically at www.acquisition.gov.

The following provisions apply to this acquisition:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.204-7, System for Award Management—Registration

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications https://www.google.com/url?q=https%3A%2F%2Fwww.acquisition.gov

• DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services— Representation

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

The following clauses apply to this acquisition and will be incorporated into the final contract:

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• FAR 52.204-13, System for Award Management—Maintenance

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

• FAR 52.217-5, Evaluation of Options

• FAR 52.217-8, Option to Extend Services.

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.219-6, Notice of Total Small Business Set-Aside

• FAR 52.219-14, Limitations on Subcontracting

• FAR 52.219-28, Post-Award Small Business Program Representation

• FAR 52.222-3, Convict Labor

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities

• FAR 52.222-41, Service Contract Labor Standards

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts)

• FAR 52.222-50, Combating Trafficking in Persons

• FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706

• FAR 52.223-23, Sustainable Products and Services (IAW FAC 2024-05)

• FAR 52.232-22, Limitation of Funds

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

• FAR 52.240-91, Security Prohibitions and Exclusions

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD

Officials

• DFARS 252.204-7003, Control of Government Personnel Work Product

• DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports

• DFARS 252.232-7006, Wide Area Workflow Payment Instructions

52.222-90 Addressing DEI Discrimination by Federal Contractors.

As prescribed in 22.2203, insert the following clause:

ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION DATE)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

8. LIST OF ATTACHMENTS

• Attachment 1: Combined Synopsis

• Attachment 2: Performance Work Statement (PWS)

• Attachment 3: Pricing Sheet

• Attachment 4: Department of Labor Wage Determination