Aircraft Wash Services PWS 21 Jun 22.pdf

Aircraft Wash Services Performance Work Statement PWS

21 June 2022

1.0 INTRODUCTION

1.1 Luke Air Force Base (LAFB) requires weekend aircraft wash and lubrication services to provide additional aircraft availability during the flying week, and alleviate elevated workloads on maintenance personnel. The contractor will provide services for Aircraft Corrosion Prevention to the 56th Fighter Wing (FW) as required.

1.2 Non-Personal Services and/or Inherently Governmental Services: The

Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks with the exception of procedures required in applicable Air Force Instructions (AFI) and Technical Orders (T.O.s). It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2.0 DESCRIPTION OF SERVICES

2.1 The Contractor shall provide all qualified personnel, equipment, tools, supplies, supervision, and other items necessary to perform weekend aircraft wash services at LAFB, Arizona. The Contractor is expected to effectively and efficiently accomplish the requirements of this Performance Work Statement (PWS) in a timely manner per technical data and quality assurance standards. All washes will be accomplished on Saturday and Sunday. All Contractor employees must have at a minimum a Secret Security Clearance. Line badges will be required for tow team members and CAC card access will be required for maintenance documentation.

2.2 Service Summary:

PWS

PAR.

NUM

PERFORMANCE OBJECTIVE PERFORMANCE

THRESHOLD

4.2.2 Aircraft Washes/Lubrications are completed on the

day they were started.

No more than two (2) late completions per month.

4.6.1 Pre-Wash Inspection: Any defects or discrepancies

found shall be reported to the COR/MXG POC within one (1) hour of wash start.

No more than one (1) late report/notification per month.

4.6.2 Pre-Wash Configuration: Ensure aircraft is properly

configured prior to wash start.

No more than three (3) discrepancies per month

4.6.4 Quality of Aircraft Wash: Aircraft properly cleaned

IAW PWS.

No more than three (2) discrepancies per month.

4.6.6

Post-Wash Configuration: Ensure aircraft is properly configured after completion of wash

No more than three (3) discrepancies per month.

4.7 Quality of Aircraft Lubrication: All lubrication points

completed within specified timeframe.

No more than three (3) discrepancies per month.

5.1; b Equipment Accountability: Maintain tool control program that ensures all tools are accounted for so that tools are not left in or around aircraft.

No more than three (3) discrepancies per month and will provide inventory of all wash equipment, consumables, and tools used to perform wash requirements.

5.1; d Ensure all work areas are free of foreign objects, debris and fluids. This includes cleaning area after wash completion.

No more than three (3) deficiencies per month.

5.1; e Timely reporting of damage to aircraft/mishaps/spills. No more than one (1) discrepancy per month.

5.1; g Deliverables are complete and accurate. No more than one (1) discrepancy per month.

4.6.10 Mishap prevention of Tier I mishaps Zero (0) Tier I mishaps per year

4.6.10 Mishap prevention of Tier II mishaps No more than one (1) Tier II mishap per annual quarter

3.0 APPLICABLE DOCUMENTS/DIRECTIVES

3.1 All work performed by the Contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing blueprints, drawings, or schematics as provided by the government through the Contracting Officer Representative (COR) and Maintenance Group Point of Contact (MXG POC).

3.2 Technical Orders, Publications and Forms: The Government shall make available the electronic T.O.s (ETOs), JTD's, publications and forms listed in Appendix A by issuing current/updated laptops/tuff books with all required tech data. The Contractor shall maintain the ETOs in serviceable condition and turn them back in daily upon completion of all wash services performed each working day.

4.0 TECHNICAL/PERFORMANCE REQUIREMENTS

4.1 Management and Control of Contract Services: The Contractor shall establish a management and control system in coordination with Airfield Management, Maintenance Operations Control Center (MOC), the COR and the Maintenance Group point of contact (MXG POC) to perform aircraft wash services in accordance with the applicable T.O. publications and this PWS.

4.2 Types of Work: The Contractor shall provide corrosion control treatment and prevention

(wash/lube) to all scheduled aircraft. The Contractor Field Team (CFT) shall perform procedures in accordance with applicable aircraft technical data for each type of aircraft.

4.2.1 Aircraft Wash (per applicable Air Force (AF) publications):

a. The Contractor will be notified which aircraft are to be washed each weekend and their locations on the flight line by the MXG POC in writing.

b. The units will verify that each aircraft scheduled for a weekend wash are left in a towable configuration/ready for wash status on Friday.

c. The contractor will contact the MXG POC/MOC for clearance prior to any tows.

d. F-35 PIN access is required for contractors to perform pre/post wash tasks on F-35s.

e. All aircraft tows will be accomplished IAW applicable aircraft technical data and maintenance operational instructions for aircraft towing, hangar and emergency removal.

f. CFT will properly configure/mask each type of aircraft prior to wash.

g. CFT shall wash aircraft IAW applicable AF technical orders/publications. Use only approved cleaning compounds/solutions IAW T.O. 1-1-691. The Contractor shall immediately inform the on-site COR/MXG POC when excessive dirt, grease or grime cannot be removed or when water is discovered building up in interior aircraft structures.

The COR/MXG POC will then make a determination if the wash is to proceed. If the Contractor anticipates additional costs, the COR will be notified before performance will restart.

h. CFT will perform lubrication and post wash inspection on the wash rack IAW AF technical orders publications.

i. CFT will remove all masking materials from aircraft.

j. After the wash/lube, the CFT will return the aircraft in the same towable configuration it was received. Covers and required locks installed, etc.

k. CFT supervisor will be responsible to document aircraft forms and the maintenance information system used (MIS), ALIS/IMDS or paper forms, upon completion of work. A laptop/tuff book will be available for each type of aircraft.

4.2.2 Aircraft Wash Hours of Operation: All washes/lubrications work must be completed on the day they are started within the agreed upon weekend contractor work hours. The need to conduct more than one wash/lube per day will be required. (3-4 per day, Saturday and Sunday) The COR will document any deviations due to weather. If the aircraft skin is not at a suitable temperature for wash IAW T.O. 1-1-691, or the aircraft is unavailable up to two hours after designated start time, that wash will be cancelled and a substitute aircraft will/may be chosen instead.

4.3 Timeline/Work Schedules: The Contractor shall accomplish all scheduled work in conjunction with the agreed upon weekend wash schedule.

4.3.1 Unproductive Time: Unproductive Time is defined as the amount of time that the contractor is at a work stoppage due to circumstances caused by and/or within the Government’s immediate control. This total work stoppage may break down to individual employees or the entire team. For instance, if the aircraft is disabled due to hydraulics or will not accept external electrical power, and the contractor’s crew cannot perform any work until the problem is resolved, then that time shall be counted as unproductive.

a. In any situation of work stoppage resulting from unproductive time caused by and/or within the Government’s immediate control, the contractor must report it to the MXG POC/COR. The Government shall have 2 hours to rectify the problem. If the problem cannot be resolved within 2 hours after the notification, then the entire amount of work stoppage, including the original 2 hours shall be counted as unproductive time. Any work stoppage for 2 hours or less shall not be considered as unproductive time.

b. Contractor must report monthly all unproductive time over 2 hours to the COR.

4.4 Overtime: If the aircraft is out of service for over 2 hours, the government may agree to utilize overtime funds to pay for additional costs. Overtime wage will only be charged for operating outside of these hours at labor costs. All overtime will be approved in advance by the COR/MXG POC not to exceed the funded amount.

4.5 The Contractor shall:

a. Collect the weekly wash schedule from the MXG POC/COR prior to Saturday each week.

b. The contractor will contact the MXG POC and MOC for clearance prior to any tows and notify

MOC upon tow completion.

c. Tow Aircraft IAW T.O. 1F-16C-2-09JG-00-1, T.O. 1F-16CG-2-09JG-00-1, JTD

F35AAAA0911010000130AY to wash area.

d. Perform all wash/lubrication tasks IAW T.O. 1F-16C-2-12JG-00-2, LWC 56EMS-6, JTD

F35AAAA1422010000251BA & T.O. 1-1-691 and this PWS.

e. Document all tasks and discrepancies in electronic aircraft forms, ALIS/IMDS or paper forms

IAW T.O. 1-20-1. When a major discrepancy is discovered during a wash or post wash inspection, the Contractor will notify the MXG POC/COR immediately.

f. Contractor shall return aircraft to original spot unless directed by MXP POC.

4.6 Exterior Wash Services: The quantity and type of aircraft (F-16/F-35) to be serviced each weekend shall be reflected in the appropriate weekly maintenance plan issued to the Contractor. An estimated quantity of six to eight (6-8) aircraft washes may be scheduled each weekend. Therefore, the Contractor must be prepared to perform an estimated maximum of thirty two (32) washes per month 4 weekends/to 8 jets). Normal scheduling will be accomplished two (2) weeks in advance. The Government shall provide a schedule for full aircraft washes for the weekend by close of business Friday of each week.

a. The number of aircraft washes is reflected as estimated quantities in the bid schedule, which are based on the projected number of washes identified in Appendix B, Aircraft Wash Data.

b. The Contractor should be prepared to support up to thirty two (32) washes per month.

c. Changes/Cancellations. The Government reserves the right to partially or totally change or cancel scheduled services at no cost, provided notice is given by 1600 hours the previous day.

Exceptions: lack of wash facilities, inclement weather or acts of God.

4.6.1. Pre-wash Inspection: The Contractor shall be responsible for transporting the aircraft scheduled to be washed to the designated wash facility. Upon delivery of the aircraft to the assigned aircraft wash facility, the Contractor shall inspect the aircraft to identify defects or safety discrepancies prior to washing/rinsing operations. Any defects or discrepancies found shall be reported to the MXG POC/COR within 1 hour.

a. Panels: Upon notification of open aircraft panels, the MXG POC, who may authorize the wash to begin after temporary installation/sealing of panels.

4.6.2. Pre-wash Preparation: The Contractor pre-wash preparation shall include, but not be limited to: ensuring toolboxes/equipment not required for aircraft wash are removed from the wash area, proper housekeeping standards are met, wheels are chocked and flaps are lowered as required, hydraulic and electrical power systems are off, and proper masking of external cavities of the aircraft. The Contractor shall also ensure all safety locks, warning tags and protective covers are installed. Pre-wash preparation shall be IAW T.O. 56MXGLWC-6, JTD F35AAAA1422010000251BA& T.O. 1-1-691 and this PWS.

a. De-Mask: De-masking consists of removing all protective covers/equipment installed as part of the pre-wash preparation.4.6.8

4.6.3 Exterior Wash: The exterior of the aircraft, from the nose to the tail including landing gear, shall receive a complete wash.

4.6.4 Definition of Clean (Exterior): The Government may conduct an inspection at any time to determine that all residues, oily film and streaking have been removed. The above-described condition shall be achieved on all exterior aircraft surfaces.

4.6.5 Description of Full Wash: This consists of a complete cleaning of the exterior of the aircraft and landing gear components and cleaning of the aircraft interior as required per T.O.

1F16-23, LWC - 6 and JTD F35AAAA1422010000251BA.

4.6.6 Post Wash Configuration: All safety locks and warning tags (AFTO1492) shall be removed and signed off IAW T.O. 1F-16-23, JTD F35AAAA 1422010000251BA, T.O. 00- 20-1 and this PWS. The flight controls shall be returned to a condition that does not require any locks or warning tags to remain on the aircraft after the wash process is completed. If warning tags or locks must remain in place, the Contractor must remove the “wash package” discrepancies and warning tags/collars and re-write the entries up to the owning agencies. The wash package must be completely signed off at the completion of each wash. Ensure all AFTO Form 781 series forms/ALIS are accurately documented

4.6.7 Deviations: The MXG POC/COR, can authorize deviations to any portions of the wash cards (i.e. temp installed panels) as allowed by technical data. Any portions of the wash not accomplished due to the deviation will be written up in aircraft forms for accomplishment at a later time by the government.

4.6.8 Mishaps: See paragraph 5.1 item e for mishap reporting. Contractor shall ensure every effort is made to avoid aircraft mishaps. The contractor shall be responsible for reimbursing the costs of any mishaps to the government. For performance purposes, mishaps will be defined in the two tiers below:

Tier I – A mishap resulting in one or more of the following: direct mishap cost greater than $500, injury or occupational illness to government personnel resulting in lost time, and/or rendering an aircraft not mission capable.

Tier II – A mishap resulting in one or more of the following: direct mishap cost less than $500, recordable injury or occupational illness to government personnel not resulting in lost time, and/or aircraft damage that does not render an aircraft not mission capable.

4.7. Aircraft Lubrication Services: Specific aircraft lubrication items, identified in (F-16 and F- 35 applicable T.O.'s) must be completed within four hours of wash completion. All remaining non-specified lubrication items shall be accomplished within six hours of wash completion. For periodic inspection washes only, reference (F-16 and F-35 applicable T.O.'s/ JTD's) “Post Wash Requirements” for lubrication items.

4.8. Wash Rack Cleaning: After completion of Aircraft Wash Services in the Wash Rack, the entire wash rack floor will be cleared of all foreign debris and the pad will be clear of any free standing water.

4.9. Damaged Screws and Nut Plates: All panels or hardware, i.e. nut plates/fasteners that are damaged/defective/unserviceable will be identified to the MXG POC/COR applicably and discrepancies documented in aircraft forms/systems.

5.0 WASH SERVICES MANAGEMENT

5.1. Maintenance Documentation and Reporting: The Contractor shall establish an aircraft wash services management system to include the following:

a. Prepare/document applicable aircraft AFTO Form 781 series forms/IMDS/ALIS system or paper forms for all services performed IAW 00-20-1 and 00-20-2. If any portion of the wash or lube is unable to be completed, the Contractor shall document it in the applicable aircraft forms and IMDS/ALIS or paper forms. The Contractor shall notify the MXG POC/COR immediately upon completion of service.

b. Establish and maintain an effective tool and equipment control program to preclude tools and equipment being left in and around aircraft IAW AFI 21-101, Aircraft and Equipment

Maintenance Management, and LukeSUP56MXGOI 21-101, Maintenance Procedures.

c. Maintain records of employee training, qualifications, and certifications. Ensure records are available for Government review upon request.

d. Maintain an effective Foreign Object Debris (FOD) control and prevention program IAW AFI 21- 101, to include performing FOD inspections on all aircraft, wash rack, equipment cages, and assigned work areas. Wash pads and masking supplies and any other debris shall be cleaned up after wash completion.

e. Notify MXG POC/COR verbally immediately of any mishap that results in any damage to Government assets or personnel or any mishap that results in injury to Contractor personnel. Ensure AF Form 978, Supervisor Mishap Report, is completed and provided to the COR by the next working day.

f. All required consumable supplies to include masking supplies, wash soap, lubricants, cleaning supplies, pads, rags, tape, trash bags, and any additional expendable supplies required to perform aircraft wash and wash preparation services will be provided by the government.

g. Complete and accurate deliverables on time per this PWS in section 20.0.

6.0 SAFETY

The Contractor shall comply with all safety regulatory T.O. guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions; the Contractor shall be responsible for the safety and accountability of all its employees. The Contractor shall adhere to 29 CFR 1910, General Industry Standard, and AFI 91-203, Air Force Consolidated Safety Instruction, Chapter 24.

7.0 VEHICLES

The 56 MXG shall provide the aircraft tow vehicle/tow bar capable of towing F-16/F-35 aircraft IAW applicable T.O.'s/JTD's. The contractor shall ensure that contractor employees who drive vehicles during performance of the contract are properly licensed for the type of vehicle being operated. The vehicle operator shall perform vehicle pre-use checks, inspect the vehicle for serviceability, and document an AF Form 1800. Other vehicles that the Contractor uses for work/convenience must be in a neat appearance, not leak any fluids, have excessive damage, loose parts, or dirt that could lead to potential FOD.

7.1 Contractor Vehicle/Equipment Operation:

Contractors shall comply with DOD 4500.36-R which states: “Contracts and agreements will require that operators comply with licensing requirements of the State and local motor vehicle laws. DoD contractor employees shall not be issued Optional Form (OF) 346, "U.S. Government Motor Vehicle Operator's Identification Card." DoD contractor employees assigned to operate either government owned/leased equipment in performance of their contract shall be certified, by the contractor and at the contractor’s expense, as being fully qualified to operate the vehicles/equipment to which they are assigned. The prime contractor shall document all operator qualifications. This documentation shall be provided to the administrative contracting officer before any contract employee engages in any mode of equipment operation. The administrative contracting officer shall retain documentation.”

The Contractor shall provide the documentation to the CO and COR as a deliverable prior to start of labor performance. Updated documentation shall be forwarded to the CO and COR, as needed, to remain current.

8.0 CHEMICAL LISTING

Only approved military specification chemicals, cleaning compounds and solvents shall be used. New cleaning products introduced during the contract period can only be used after coordination with the Support Group/Civil Engineering Environmental Section and Bioenvironmental Section.

9.0 FACILITIES, PROPERTY AND SERVICES

Restroom Facilities: The Contractor will be provided restroom facilities.

10.0 WASH RACK FACILITY

Equipment Storage: The Contractor shall be responsible for ensuring that all storage equipment, when not in use is properly stored and secured. There is currently one aircraft wash rack facility: the outdoor Wash Rack. The outdoor wash rack is the primary wash rack and includes an equipment storage area and 4 aircraft spots for washes.

11.0 CONTRACTOR LIABILITY

The Contractor shall assume strict liability for any damage to aircraft, aircraft parts, support equipment, electrical components, facilities or other Government property caused by negligence under, or in violation of, this contract. The Contractor shall be assessed the full cost (parts, labor and administrative activities) of any repairs required to correct damages. The contractor may be given the option to repair any non-aircraft related damage at the government’s discretion, in lieu of payment. Any repairs will be pre-approved by the Government. The final product must meet government specifications and be certified as acceptable by the Government. Reasonable wear and tear is excluded.

12.0 UTILITIES

The Government shall provide the Contractor the use of utilities, such as electricity and water, refuse collection, and insect/rodent control in performance of this contract. The Contractor shall be responsible for ensuring lights, water faucets, and valves are turned off after use.

12.1 Wi-Fi Access: The Government shall provide Wi-Fi access for use of laptops/tuff books to document all towing/wash/lube activities. Limited access to Government computer systems through CAC enabled laptop/tuff books shall be provided to the Contractor to complete the required official duties. These communication devices may be monitored and shall only be used in the performance of this contract. Wifi access will not be provided for use of personal devices or personal use.

13.0 SECURITY AND FIRE PROTECTION

The Government shall provide security police and fire protection. In consideration of these services, the Contractor shall comply with all fire safety and security directives. For any EMERGENCY, dial 911 from a base telephone. If 911 is dialed from a cell/mobile phone, the call will be answered off-base and the caller must request LAFB. For NON-EMERGENCY matters, dial (623) 856-6641 (Fire Department) or (623) 856-7777 (Security Forces)

14.0 HOLIDAYS

The Contractor will not be required to perform services on holidays/holiday weekends observed by the federal Government. Federal holidays are listed below:

This list list only includes that specific holiday: New Year’s Day; Martin Luther King Jr. Day;

Presidents’ Day; Memorial Day; Juneteenth National Independence Day; Independence Day; Labor Day; Columbus Day; Veterans’ Day; Thanksgiving; Christmas

This list includes the entirety of these specific weekends : New Years, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas

15.0 MILITARY EXERCISES

The contractor shall not be held accountable for performance delays caused by military exercises. The MXG POC/COR will communicate an alternate extended performance schedule in advance, so as to avoid a dispute regarding a change in the schedule. Note, this may result in overtime.

16.0 PROJECT MANAGER

The Contractor shall identify a primary and alternate project manager who has the authority to act on all contractual matters relating to daily operations. These persons shall be designated in writing to the CO at the Pre-performance Conference. The project manager and/or alternate(s) shall be available during normal scheduled hours and must be able to be contacted by email/cell phone from 0700-1600 during the week.

The project manager and alternate(s) must be able to read, write, speak and understand English.

17.0 CONTRACTOR PERSONNEL

All contractor personnel must be able to read, write, speak and understand English. Each employee shall be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names. The project manager shall not employ any person who is an employee of the Government if employing that person would create a conflict of interest. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non- performance under this contract.

18.0 CONTRACTOR FULL-TIME EQUIVALENT REPORTING REQUIREMENTS

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract in accordance with FAR 52.204-14. The Contractor is required to completely fill in all required data fields at www.sam.gov and will reference the SAM User Guide to obtain the appropriate roles.

19.0 CONTRACT PERSONNEL QUALIFICATIONS/TRAINING

Contractor employees shall perform to the standards of all applicable TOs. The contractor shall ensure personnel are trained, qualified, and certified for any job tasks to be performed. No employee shall engage in any job task unsupervised, without training record documentation certifying their qualification to perform said task. The Contractor shall document and maintain a training file of qualifications and/or certification records for each employee. All required training shall be completed prior to an employee working unsupervised on an aircraft. Personnel shall be re-certified when applicable, and all training documents shall be made available for Government review upon request.

http://www.sam.gov/ http://www.ecmra.mil/

19.1 Aircraft Wash Training and Qualifications: Aircraft wash employees performing pre-wash preparation, exterior wash, post-wash restoration, and post- wash lubrication shall possess qualifications that validate knowledge of aircraft practices and procedures and proper use of AGE and aircraft tow vehicles.

19.2 Tow Supervisor and Red X Requirements: The Contractor will provide documentation identifying personnel certified to perform tow supervisor duties and the clearing of aircraft Red X conditions in accordance with requirements specified in AFI 21-101 and all applicable supplements.

The Contractor will assume all liability for their personnel performing these critical aircraft tasks in accordance with paragraph 11.0 of this PWS.

19.3 Aircraft Mechanic Skills: Aircraft maintenance experience includes training in at least one formal aircraft maintenance course such as (1) Qualification Training Program (2) Air Force Maintenance Specialist Course (in-residence or correspondence); or civilian equivalents. Contractor employees who possess a FAA Certification (i.e. Airframe or Power Plant license) are considered qualified.

19.4 Airfield Drivers Training Certification: Airfield drivers training, color vision testing and certification are required for all personnel driving on the airfield. Training shall consist of a briefing on Luke AFBI 13-202, Flight line Operations of Motor Vehicle and a practical and a comprehensive test. Annual certification must be coordinated through Airfield Management. Employees’ wages for all training and the expense of color vision testing at an independent testing facility shall be at the Contractor’s expense.

19.5 Information Security Training: The contactor shall ensure all employees with Government network access receive required training provided by the Government. The Contractor shall coordinate annual Information Security Computer- Based Training for said personnel. Certificates will be kept with employee training records.

19.6 Anti-terrorism Awareness Training: Each Contractor employee must accomplish the Anti-terrorism Awareness Training as stated in provision/clause AFFARS 5352.242-9000, Contractor Access to Air Force Installations. The Contractor shall document the training using the Luke AFB Contractor/Vendor Access Request form.

19.7 Contractor’s Quality Control Plan: IAW commercial quality control standards, the Contractor shall employ their own quality control program/procedures in the performance of this contract to identify, prevent and ensure non- recurrence of defective services. Through implementation of this program/procedure, the Government shall receive quality services meeting the requirements of this contract. The Contractor will send a copy of their quality control plan to the CO and the COR.

20.0 DELIVERABLES

Type of Deliverable

Format/Media/ Number of Copies

Due Date/ Time Frame

Recipient(s)

Monthly status report summarizing number of washes completed; days of unproductive time

1 Electronic Copy No later than 5th calendar day of the following month

COR & CO

21.0 RECORDS MANAGEMENT

The Contractor shall understand that if and/or when creating, handling and maintaining records for the Air Force, regardless of the medium, the Contractor shall meet the requirements established in AFRIMS Records Disposition Schedule, AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-364, Management of Records. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specifications necessary to meet the requirements established in the above referenced publication may be directed to the Luke Records Management Office at 56 CS/SCOKR, Building 123, Luke AFB, AZ, 85309.

22.0 CONTRACTOR TEAM COMPLEMENT

The contractor must provide qualified/trained employees to properly comply with the terms of this PWS.

22.1 Contractor Labor Dispute Plan/Unrepresented Employees: The Contractor is expected to continue performance in the event of a labor dispute involving Contractor employees that are not represented by a union, and therefore are not covered under a CBA. The Contracting Officer may request a Labor Dispute Plan from the Contractor if necessary. The Labor Dispute Plan shall address how the Contractor shall continue to provide contract services in the event of a labor dispute by unrepresented employees and address measures necessary to ensure the security of Government property and communications. The plan shall also address any other criteria the Contractor believes to be critical to continuance of the contracted services.

23.0 ACCESS AND SECURITY

23.1 Base/Flight line Access: The Contractor shall submit a LAFB Contractor/Vendor Access Request form (provided at the pre-performance conference) to the CO at least ten business days prior to the anticipated access date for each employee or subcontractor requiring access to the base.

Failure to submit a complete and accurate Luke AFB Contractor/Vendor Access Request form may result in a delay or denial of access. The LAFB Contractor/Vendor Access Request form shall be completed electronically on the Adobe Acrobat document provided and submitted as an attachment to an email to the designated Contract Administrator. Contractor badges and passes shall not be issued to personnel waiting for the Luke AFB Contractor/Vendor Access Request form to be processed. Upon approval of the Luke AFB Contractor/Vendor Access Request form, the employee or subcontractor may apply for a Government-issued identification badge and vehicle pass. Base access badges shall be returned to the 56th Security Force Squadron (SFS) South Gate Contractor Badge Office upon termination of employment or the end of the contract. The Contractor shall submit an AF 2586 for each individual requiring entry to an Air Force controlled/restricted area. All Contractor personnel requiring access to controlled/restricted areas shall have a favorable National Agency Check with Inquiries (NACI) or shall be escorted by an individual with a favorable NACI.

A restricted area badge may be granted by the FC only after a SF 85 has been submitted to the Office

Aviation Mishap Prevention and Reporting Contractor Flight

1 Electronic Copy Within 1 calendar days after mishap/incident

COR & CO

Contractor Control Plan 1 Electronic Copy Not later than 30 calendar days after award

COR & CO

Employee Listing 1 Electronic Copy No later than the new employee’s start date

COR & CO

Monthly chemical usage report

1 Electronic Copy No later than the 5th calendar day of the following month

COR, CO, CES

http://www.e-publishing.af.mil/ of Personnel Management (OPM) and the Federal Bureau of Investigation (FBI) fingerprint check is returned favorable. Personnel with a restricted area badge may escort up to five individuals at one time but must remain in constant visual contact with all escorted personnel at all times.

23.2 Base Driving Privileges: Operating a motor vehicle on Luke AFB is a privilege granted by the Installation Commander. All drivers are required to comply with the laws and instructions governing motor vehicle operation and registration issued by the State of Arizona and Luke AFB.

The Installation Commander may suspend or revoke installation driving privileges and privately owned vehicle (POV) registration for lawful reasons both related and unrelated to traffic violations or safe vehicle operations.

23.3 Listing of Employees: The Contractor shall maintain a current listing of employees. This list shall include each employee’s name, duty position, and if service work involves unescorted entry to Air Force restricted or other sensitive areas designated by the Installation Commander. The list shall be validated and signed by the project manager and provided to the COR and CO prior to the service start date. Updated listings shall be provided to the COR and CO no later than the start date when a new employee has been hired or when an employee's status or information changes.

23.4 Security Clearance: All contractor personnel must have a minimum SECRET security clearance.

PSI requirements for contractor personnel requiring national security eligibility are addressed in DoD 5220.22-M.

23.5 Visitor Group Security Agreement: The Contractor shall enter into a long-term Visitor

Group Security Agreement (VGSA) IAW AFI 31-601, Industrial Security Program Management, prepared by the Government. This agreement shall outline how the Contractor shall integrate security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation.

23.6 Operations Security (OPSEC): In the event it is necessary to create, handle and/or maintain critical information for Luke AFB, contract personnel must meet the requirements and responsibilities established in AFI 10-701, Operations Security, and the OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.” Ideally, the Air Force uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities;

loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities. Therefore the Contractor shall provide employee OPSEC training at least annually. All contract employees shall adhere to the following guidelines:

a. Protect LAFB critical and/or sensitive information from disclosure by following the “need to know” principle;

b. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of LAFB’s sensitive/critical information;

c. Not share LAFB sensitive/critical information in articles, e-mail, web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation;

d. Encrypt all e-mail messages containing critical information, OPSEC indicators, another sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks;

e. Not publicly disseminate, or publish photographs of LAFB or USAF property without prior approval from the Wing OPSEC Program Manager;

http://www.opm.gov/forms/pdf_fill/SF86.pdf

f. Not publicly reference, disseminate, or publish LAFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation;

g. Actively encourage fellow Contractors to protect LAFB’s critical and/or sensitive information;

h. Return to either the Contractor’s project manager or the COR for destruction (burn, shred, etc.)

any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Any/all critical and/or sensitive, unclassified electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work;

i. Implement protective measures as ordered by LAFB’s Commander, Director, OPSEC Program Manager or an individual in an equivalent position;

j. Know who the installation’s OPSEC Program Manager is and contact them with questions, concerns, or recommendations for OPSEC related topics;

k. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC Program Manager or installation Security Forces.

23.7 FOR OFFICIAL USE ONLY (FOUO): The Contractor shall comply with DoD 5400-7- R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

23.8 Reporting Requirements: Contract personnel shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contract personnel, resources, and classified or unclassified defense information to the COR.

24.0 ENVIRONMENTAL COMPLIANCE

The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. LAFB is a federal installation. However, for environmental laws, LAFB meets the strictest requirements in effect. Therefore, the Contractor shall also meet the strictest requirement in effect— federal, state or local.

Notification of Environmental Spills: The Contractor shall be briefed on LAFB spill response procedures at the pre-performance conference. In the event that the Contractor spills or releases any hazardous or non-hazardous, but regulated, material substance into the environment, the Contractor shall immediately report the incident to the MOC and notify the COR. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor-caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

25.0 HAZARDOUS WASTE AND ENVIRONMENTAL PROTECTION

The 56th Civil Engineering Squadron (CES)/Environmental Branch (CEAN) shall be notified by the Contractor the first time any waste is generated from the use of hazardous materials that require a Material Safety Data Sheets MSDS.

25.1 Hazardous Material / Waste Management: The Contractor shall be briefed on the LAFB Hazardous Material/Waste Management Plan at the pre-performance conference.

25.2 Hazardous Material Handling: The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW industry standards, local, federal and state laws, and according to manufacturers' recommendations. The Contractor shall submit to CES/CEAN, through the COR, a monthly report of how much of each chemical the Contractor has used. The Contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the Government’s request to view the records.

The Contractor shall not use products that are, or contain any products, on the EPA list of 17 Toxic Chemicals (listed below), Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any product containing one of these banned substances will not be allowed on base:

Benzene Carbon tetrachloride Chloroform Dichloromethane Methyl ethyl ketone Methyl isobutyl ketone Cadmium and cadmium compounds Chromium and chromium compounds Cyanide compounds Lead and lead compounds Mercury and mercury compounds Nickel and nickel compounds Tetrachloroethylene Toluene Trichloroethane Trichloroethylene Xylenes

25.3 Affirmative Procurement of Bio-Based Products under Service and Construction Contracts: The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and the Federal Acquisition Regulation (FAR) to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials (bio-based greases, bio-based hydraulic fluids, bio-based absorbents, etc.) to the maximum extent possible unless the product cannot be acquired competitively within a time frame providing for compliance with the contract performance schedule, meet contract performance requirements or be obtain at a fair and reasonable price. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is an example list of products that may be used in this contract for operations and maintenance for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications:

Hydraulic fluids, Penetrating lubricants, Absorbents, Diesel fuel additives, Disposable items such as containers, trash bags, etc., Grease removers, Cleaners (sanitizers, glass, bathroom, floor, dishwashing, oven and grill, furniture, food, industrial, etc.) Air fresheners and deodorizers, inks, Lubricants and Greases.

In the performance of this contract, the Contractor shall make maximum use of bio-based products that are United States Department of Agriculture (USDA)-designated items unless the product cannot be acquired 1) competitively within a time frame providing for compliance with the contract performance schedule; 2) meeting contract performance requirements; 3) at a reasonable price.

Information about this requirement and these products is available at https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml.

25.4 Affirmative Procurement of Environmental Protection Agency (EPA)- Designated Items in Service and Construction Contracts: In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired 1) competitively within a time frame providing for compliance with the contract performance schedule; 2) meet contract http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml performance requirements; 3) or obtained at a fair and reasonable price. Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines page:

http://www.epa.gov/cpg/. The list of EPA- designated items is available at http://www.epa.gov/cpg/products.htm. Examples of potential categories of products that may be used under this contract covered by this clause are:

Non-office products (trash bags, printer ribbons, and others).

Paper and paper products.

Traffic cones - Engine coolants - Re-refined engine oils - Retread tires Signage Absorbents

25.5 Estimate of Percentage of Recovered Material Content For EPA-Designated Items: The Contractor, upon completion of each annual performance period, shall 1) estimate the percentage of the total recovered material content for EPA-designated item(s) delivered and/or used in contract performance, including, if applicable, the percentage of post-consumer material content;

2) submit this estimate to the CO..

25.6 Waste Reduction Program: Consistent with the requirements of section 3(e) of Executive Order 13423, the Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor’s programs shall comply with applicable federal, state, and local requirements, specifically Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C. 6962, et seq.) and implementing regulations (40 CFR Part 247).

25.7 Refrigeration Equipment and Air Conditioners: The Contractor shall comply with the applicable requirements of Sections 608 and 609 of the Clean Air Act (42 U.S.C. 7671g and 7671h) as each or both apply to this contract.

26.0 ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS)

Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, directs federal agencies and contractors working for federal agencies to set goals in the areas of energy efficiency, acquisition, renewable energy, toxic reductions, recycling, sustainable buildings, electronics stewardship and water conservation. A key element of LAFB’s EMS is base-wide awareness of the Wing’s Environmental Management Policy. To that end, the Contractor shall educate its employees to be aware of the Wing’s EMS. General awareness-level EMS education material shall be provided at the pre-performance conference for the Contractor to review and file with the COR. This documentation is required for EMS audits and program reviews.

This contract has been reviewed and does not meet the requirements for additional training at this time. All inquiries should be directed to the 56 FW EMS Coordinator through the CO or COR.

27.0 ITEMS AVAILABLE FOR JOINT USE

27.1 Equipment: Appendix C contains a list of government owned equipment available for the contractor’s use as needed. The contractor must inspect all equipment for serviceability and safety prior to use. The contractor shall notify the COR and/or MXG POC for repairs or replacement of equipment. Equipment made available to the contractor shall be used only for the purposes of fulfilling requirements of this PWS.

27.2 Tuff Books: Ensure current technical data and publications are used while providing services.

Contractor will sign-out laptop computers from the MXG Composite Tool Kits (CTKs). Laptop computers will be used in place of hardcopy government technical orders (T.O.). All employees https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml http://www.epa.gov/cpg/ http://www.epa.gov/cpg/ http://www.epa.gov/cpg/products.htm completing tasks on aircraft or equipment must utilize tuff books. If through the course of performance of this contract additional publications and forms are required, they will be located on the Local Area Network (LAN). Laptop computers must be signed back in to the CTK location from which they were signed out. The government will provide computers and LAN access. NOTE: All Technical Orders and Operating Instructions are located online and are available to the contractors once they have obtained the required training and clearance for CAC enabled LAN access.

27.3 AGE Equipment: The Government shall also provide powered and non-powered AGE used in the performance of this contract. The contractor is responsible for coordinating with MXS, MOC, and AGE Flight in order to use the equipment. Aircraft Wash AGE is transported to and from the wash facility solely by the Government. The contractor shall inspect equipment for serviceability and condition prior to use and annotate any discrepancies on AFTO Form 244, Industrial Support Equipment Record. Notify AGE personnel of any unserviceable or damaged equipment. The contractor shall operate the equipment IAW standard operating procedures. The contractor shall be responsible for any damage to property caused by the contractor’s negligence.

Appendix A: Regulations, Operating Instructions, Forms, Technical Orders:

NOTE: All Technical Orders and Operating Instructions are located online and are available to the contractors once they have obtained the required training and clearance for CAC enabled LAN access.

Technical Orders: This list is not all inclusive. Additional Technical Orders may be required to provide services IAW with this Performance Work Statement.

Document Type

No./Version Title

Technical Order 00-5-1 (Ch 1-5, 7-9) AF Technical Order System

Technical Order 00-20-1 (Ch 1-7, 9) Aerospace Equipment Maintenance General Policies and Procedures

Technical Order 00-20-2 (Ch 1-8) Maintenance Data Documentation

Technical Order 00-25-107 (All) Maintenance Assistance

Technical Order 00-25-172 (Ch 1-4) Ground Servicing of Aircraft and Static Grounding/Bonding

Technical Order 00-35D-54 (Ch 1,3,4,8) USAF Deficiency Reporting and Investigating System

Technical Order 1-1-8 (All) Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment

Technical Order 1-1-691 (All) Aircraft Weapons Systems Cleaning and Corrosion Control

Technical Order 1F-16-23 (All) Exterior Stencils

Technical Order 1F-16-23 (All) Maintenance Instruction - General Aircraft

Technical Order JTD…