AGR2700000002_Solicitation Documents.pdf
PDF 5 MB Posted
- Attached to
- TRITICALE SEED
- Solicitation number
- ARFQ 1400 AGR2700000002 2
- Issued by
- Summers County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Purchasing Division on behalf of the WV Department of Agriculture for a one-time purchase of Triticale Seed to be delivered to Pruntytown State Farm in Grafton, West Virginia. The solicitation seeks Winter Triticale Forage Seed, which must be a combination of Winter Wheat and Winter Rye Seeds packaged in minimum 50-pound bags with 11,000 to 15,000 seeds per pound. Vendors must complete the pricing page in its entirety to avoid disqualification. Delivery is required within ten working days of receiving a purchase order or notice to proceed, with delivery to the specified farm location. No specific response date, bid opening date, or award date is provided in the document.
Payment will be made in accordance with West Virginia state procedures on an F.O.B. delivery basis. Contract award will be made to the vendor providing compliant contract items at the lowest overall total cost. Vendors are responsible for delivery arrangements and notification of any shipment delays. The agency reserves the right to cancel the contract and obtain items from a third party if delivery delays could cause harm, subject to Purchasing Division approval. Unacceptable items may be returned within five days at the vendor's expense, with full credit or refund issued at the agency's discretion. Vendor default includes failure to provide compliant items, non-compliance with specifications or applicable laws, or failure to remedy deficient performance upon request, with remedies including immediate contract cancellation and pursuit of other legal remedies.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ AGR27 Q and A.docx | DOCX document | |
| Final_ARFQ_1400_AGR2700000002_1_WV_ARFQ_FORM.PDF | ||
| Prunty Triticale Pricing Page.docx | DOCX document | |
| Final_ARFQ_1400_AGR2700000002_2_WV_ARFQ_FORM.PDF |
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Text version
REQUEST FOR QUOTATION
Cover Crop
Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of WV Department of Agriculture, Pruntytown State Farm, 162 Fairground Road, Grafton, WV 26354, to establish a contract for the one-time purchase of Triticale Seed.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 Contract Item means Triticale seed, a hybrid of wheat and rye seeds, as more fully described by these specifications.
2.2 Pricing Page means the pages, attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.3 Solicitation means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Triticale Seed
3.1.1.1 Winter Triticale Forage Seed must be a combination of Winter
Wheat and Winter Rye Seeds
3.1.1.2 Winter Triticale Forage Seed must be packaged in a minimum of 50 pound bags
3.1.1.3 Each bag of triticale must contain a minimum of 11,000 seeds and a maximum of 15,000 seeds per pound.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page attached as Exhibit A. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall deliver the Contract Items within ten (10) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at Pruntytown State Farm, 162 Fairground Road, Grafton, WV 26354.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Item and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items or the Agency shall receive a full credit or refund for the purchase price, at the
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the V the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the
Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this
Contract.
7.2.3 Any other remedies available in law or equity.
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