AGR-ISF-Beer Tent Concession Operation - Q and A 2 - FINAL.docx

2nd Q&A AGR-ISF-Beer Tent Concession Operation B- 51236

1) Revenue Totals from previous years for contract For the 2025 Fair, total beer tent sales, of beer only, were approximately $630,372. Please note that this is the Department’s best estimate of such, as prior contracts had different contract requirements and payment formulas than what is proposed in this solicitation.

2) Vendor info for Tent & Portable Restroom rentals While the Department enters into contracts for tent rentals and portable restrooms, those vendors are not required to be utilized under this solicitation. The awarded vendor will be responsible for securing their own contracts with any service providers as needed. Department will notify the awarded vendor of any exclusive provider contracts (such as golf cars)

3.) Any other fixed expenses (internet, security, Etc) Vendor is responsible for obtaining and providing the supplies and services outlined in the contract at Vendor’s expense. For avoidance of doubt, see these sections specifically: 1.2.1 through 1.2.4, 1.2.7 through 1.2.10., any expenses arising out of Operational Requirements of 1.2.15. and its subpoints, any expenses arising out of the Sales Specific Information of 1.2.16. and its subpoints, any expenses arising out of Security Specific Provisions in 1.2.18. and its subpoints, and any expenses arising out of Vendor/Staff Specifications in 1.4.Department provides the items noted in Section 1.2.19 at no cost to Vendor. Utilities includes internet. Department does not provide security specific to this contract, though Department does have 24/7 security officers on the Fairgrounds.

4) Any special licenses or permits outside of State Liq Lic & Dram Shop Insurance It is the awarded vendor’s responsibility to identify and obtain all licenses or permits needed for the operations described in this contract. This may include county and state permits for selling alcohol, special licenses to operate specific vehicle types, or required certifications for serving alcohol.

5) Insurance requirement amounts Dram shop insurance coverage amounts are up to the vendor. Section 4.11 of the contract otherwise details the types and requirements of insurance.

6) Map of where each location is for Beer Tent Contract See attachment A of map or see map below.

7) Coke or Pepsi and contact info if you have This information is not relevant to the solicitation at this stage. The successful bidder will be provided with all specific information regarding exclusive providers of services on the Fairgrounds, sponsorships, and authorized vendors, as identified in the contract.

8) It's states garbage removal at the end of the event? Do we need to handle during the event?

Department crews do not enter beer tents during the Fair. The vendor is responsible for transporting trash and recycling to a mutually agreed-upon street-side staging area, where Department crews will collect and dispose of the materials.

9.) Do we serve aluminum bottles or keg beer in the beer tents?

See section 1.2.15.14.: “1.2.15.14 No Styrofoam products may be utilized. Beer and beverages sold in sealed containers must either be aluminum cans or plastic bottles or served in plastic cups (no glass allowed).”

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