ADOA_Exhibit_S_-_Authorized_Use_of_Allowance_ADOA.pdf

This is an Allowance Use Authorization Request (AUA) form issued by the State of Arizona General Services Division for use in state and local construction contracts. The form is designed to document and authorize the use of allowances as defined in Section 11.4 of the Uniform Terms and Conditions. The AUA process requires the contractor to provide adequate notice and comprehensive supporting documentation for each authorization request, including detailed breakdowns of labor, materials, equipment, subcontract proposals, and reimbursable expenses. The form includes fields for project identification, contractor information, design professional and state project manager signatures, and itemized cost categories organized by labor, materials, equipment, and subcontract expenses with subtotal columns for each category.

The AUA must be executed by all authorized parties—including the State Procurement Officer, State Project Manager, Design Professional, State Lead Building Inspector, and Contractor—before becoming effective. Upon execution, the contractor is authorized to proceed immediately with the approved items. The form structure accommodates multiple allowance line items with corresponding quantities and units, allowing for organized tracking of costs across various construction phases or work elements. No specific pricing, funding amounts, or contract duration are prescribed in this exhibit; rather, it serves as the administrative mechanism for managing allowances throughout the contract performance period in accordance with the terms and conditions referenced in the primary contract agreement.