AddenNo04_DCF ITB 2425 005.pdf
PDF 159 KB Posted
- Attached to
- Event Coordination and Management
- Solicitation number
- ITB-13494
- Issued by
- Leon County, Florida
About this file
This is Addendum No. 04 to an Invitation to Bid (ITB 2425 005) issued by the Florida Department of Children and Families (DCF) for Event Coordination and Management services. The solicitation seeks vendors to provide comprehensive project management, registration, and pre- and post-event planning services for the Department's trainings, meetings, and conferences. Written questions were due August 13, 2025, with the Department's responses provided by September 17, 2025. Responses to the solicitation were due October 1, 2025, at 10:00 A.M., with a public response opening scheduled for the same day at 2:00 P.M. via GoToMeeting. The anticipated Notice of Intent to Award was scheduled for October 27, 2025, with an updated posting date of November 18, 2025. The contract term is anticipated to run from October 6, 2025, through June 30, 2030 (approximately five years), subject to adjustment based on the actual execution date of the resulting contract.
Addendum No. 04 reflects timeline modifications to the original solicitation, with all additions highlighted and deletions noted in the amendment document. The procurement is structured as a cost-plus-fixed-fee arrangement, wherein DCF will reimburse actual event organization costs plus a predetermined fixed fee for services. The solicitation encourages participation from woman-owned, veteran-owned, and minority-owned business enterprises. Potential financial penalties are incorporated into the contract structure, including $100 per day for missed deadlines and 15-20% payment reductions for incomplete deliverables. Vendors must submit Required Certifications, a Technical Response detailing organizational experience and professional qualifications, and a Cost Proposal. Payments will be processed through MyFloridaMarketPlace (MFMP), with the contract potentially renewable for up to three additional years based on performance and fund availability.
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Text version
Addendum No. 04
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
Solicitation Number: DCF ITB 2425 005 Solicitation Title: Event Coordination and Management Response(s) Due Date: October 1, 2025 Addendum Number: 04 Addendum Date: October 29, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2425 005 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
ITB Document, Section 1.3, Timeline
ACTIVITY DATE TIME ADDRESS
Solicitation Issued 07/31/2025 N/A https://vendor.myfloridamarketplace.com/
Receipt of Written Questions Due Date
08/13/2025 10:00 A.M.
See 1.4
Anticipated Date for Department’s Answers to Written Questions
09/17/2025 N/A https://vendor.myfloridamarketplace.com
Response Due Date 10/01/2025 10:00 A.M. See 1.4
Response Opening (Public Meeting) 10/01/2025 2:00 P.M.
Computer, tablet, or smartphone:
https://meet.goto.com/SolicitationAdministration Phone:
Access Code: 687-621-357 United States (Toll Free): (866) 899-4679 One-touch: tel:+18668994679, 687621357# Video-conferencing room or system:
https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration tel:+18668994679
Addendum No. 04
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
ACTIVITY DATE TIME ADDRESS
Meeting ID: 687-621-357 Dial in or type: 67.217.95.2 Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357
Anticipated Posting of Notice of Intent to Award
10/27/2025 11/18/2025
N/A https://vendor.myfloridamarketplace.com/
Change No. 02 PO Scope of Work, Section 3., Term
3.1 The anticipated term of the resulting Contract is October 6 December 1, 2025, through June 30, 2030. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.
https://vendor.myfloridamarketplace.com/
File details come from the government source that posted it. Updated .