Addendum One Q&A.docx

SOLICITATION ADDENDUM ONE

QUESTIONS AND ANSWERS

SOLICITATION NUMBER: 126746 O3

Childcare Provider Market Rate Survey (MRS) Opening Date: September 29, 2026 Addendum Effective Date: September 23, 2026

Questions and Answers

Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.

Section Reference

RFP

Page Number

The first report is due April 1, 2027. Each subsequent report will be due on April 1st every odd year thereafter.

Please refer to Section V. D. Deliverables.

Please refer to Section IV. C. Invoices.

DHHS has 45 calendar days from the date of a properly submitted invoice to pay the contractor.

DHHS expects the contractor to independently develop and execute the MRS and NCA in accordance with 45 CFR 98.45.

4.

Existing Resources and Data: What existing survey instruments, historical datasets, provider contact databases, prior MRS/NCA datasets, cost models, administrative datasets, and documentation will DHHS provide?

The contractor can propose existing information necessary within their workplan for DHHS to review and approve. DHHS will provide an excel document with child care provider information, including address, phone number, and email address. As well as information available to DHHS through current Subsidy providers as needed to address all required data sets.

5.

Survey Administration: Is DHHS providing the licensed-provider database/contact information, and does DHHS facilitate or authorize provider outreach?

DHHS will provide an excel document with child care provider information, including address, phone number, and email address.

DHHS will not facilitate provider outreach. The contractor is responsible for this.

6.

Survey Incentives: Does DHHS anticipate or permit using provider incentives to encourage survey participation? If so, should bidders include anticipated incentive costs in their Cost Proposal, and are there any restrictions regarding the type or value of incentives that may be offered?

DHHS permits incentives to encourage survey participation. Anticipated incentive costs should be included in the cost proposal.

Cash incentives are not allowed. The contract should include an incentive proposal in the Project Work Plan, indicating the type of incentive, its value, and who will receive it, for DHHS to review and approve.

7.

Please refer to Section III.J. – Vendor Duties, Insurance Requirements.

DHHS will work with the selected vendor to negotiate this requirement. No.

10.

Accounting and Cost Principles: Please clarify whether Contractor pricing, invoicing, and cost allowability will be governed by any federal cost principles, including 2 CFR Part 200, and identify any required indirect-cost methodology or limitations applicable to the Contractor.

Yes, the contractor’s pricing, invoicing, and cost allowability will be governed by the federal cost principles set forth in 2 CFR Part 200.

No demonstrations are planned at this time.

Please refer to Section I.E. Procurement Procedure, Secretary of State / Tax Commissioner Registration Requirements.

13.

For purposes of developing the proposed methodology, will the awarded vendor be provided access to materials from prior Nebraska Market Rate Survey and cost analysis efforts, including prior survey instruments, provider universe and available provider contact information, historical survey datasets, sampling and weighting methodologies, response-rate documentation, outreach materials, and prior cost-analysis data, assumptions, or models? If so, would you please identify which of these materials the Department anticipates making available to the selected vendor?

The contractor will have access to prior MRS public reports. Reports include the methodology of survey development, survey questions, distribution and sampling, response rate, data management and communication materials.

14.

Yes, the contractor is permitted to subcontract the work. There is no limit on the percentage of work the subcontractor may perform. The contractor must be identified in the proposal.

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Cash incentives are not allowed. The contract should include an incentive proposal in the Project Work Plan, indicating the type of incentive, its value, and who will receive it, for DHHS to review and approve.

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Submission: Please confirm the required submission method (electronic, hard copy, or both), the number of copies, and that proposals are due September 29, 2026 at 2:00 PM Central time.

We accept electronic submissions; our office does not accept hard copies.

This addendum will be incorporated into the solicitation.

SPB Form 26 Last Revised 4-17-2025