Addendum No.1 ITB 26-142-PW- Material.pdf

Rev 4-21-20

October 2, 2026

ADDENDUM #1

Hayden Bridge Lower Pond Improvements

ITB 26-142-PW

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Questions and Answers:

1. What is the cost estimate for this project? The cost estimate is $1.7M

2. The minimum qualifications currently require the General Contractor to have experience with three (3) pressure pipelines projects measuring no less than 24in in diameter. Please confirm if EWEB would consider reducing the minimum diameter to 12in in diameter. EWEB will accept the following experience for the General Contractor:

Three (3) projects 12” and larger pressure pipe with at least one (1) of those projects 24” inch diameter pipe.

3. The Bid Form and specifications describe installation of a 24-inch tee with (1) 24-inch butterfly valve, but the signed Drawing C1 appears to call out (2) 24-inch MJ butterfly valves at the tee connection. Could you please confirm the required quantity of 24-inch butterfly valves for Bid Item 3 and, if two valves are required, whether an addendum will be issued to clarify the bid documents? The bid form is correct.

4. The 24” C900 drain pipe spec, 02600, 2.03, C, 1 calls for a class 200 pipe. DR18 is a pressure class 235 however DR14 used to be a class 200 and is now a class 305. What DR rating are you looking for DR18 or DR14 for the 24” drain? DR18

5. The restraint called out in the mechanical joint spec (02600, 2.03, D, 3) calls for a restraint similar to Tru Dual from EBAA or 612 from Romac where the restraint portion of the MJ accy is separate from the gland/gasket at the fitting.

For a drain line this seemed like an unusual restraint. Is this what you were looking for? Only the gasket restraint on the inside of the pipe for these, typ all.

6. The 24” tee on the drain line calls out for 2 each 24” butterfly valves on the plan view but only shows 1 each 24” butterfly valve on Detail A sheet D-38339-C1. Is there another 24” butterfly valve to be installed elsewhere or is the note on the plan view wrong? There is (1) 24-inch BFV on the project.

7. The run of 24” drain from the new 60” manhole to the manhole that is recorded is called out at 285’. It scales to about 263’. Is the scale on the plans wrong or is it mislabeled? It is mislabeled.

8. Is the 8” drain line shown on detail A sheet D-38339-C1 supposed to be C900 or ductile iron? If it is ductile iron is EWEB supplying it? C900

9. The only specification for C900 is for larger pipe 14-48”in spec section 02600, 2.03. Do you want the 8” C900 the same as the 24” C900 as far as DR rating, bell restraints and MJ restraints? Only the gasket restraint on the inside of the pipe for these.

10. Plan sheet D-38339-C3 has 6 hydrants called out off of the 3” NPW. The W8DI has Freeze proof hydrants called out. Are these supposed to be the same thing? The bid schedule calls out fire hydrants but a fire hydrant won’t (or shouldn’t) come off of a 3” line. Do you want fire hydrants off of the 8” line and freeze proof yard hydrants off of the 3” line. If so what bid item are the yard hydrants paid for under? These are to be the same as what is used at the upper pond. Hydrants are used for pond cleaning.

11. Are you supplying the 8” and 16” ductile iron pipe at the overflow structure? EWEB is not supplying the pipe

12. Is all of the 6” and 8” pipe at the pump sump supposed to be ductile iron? If it is ductile iron is EWEB furnishing that pipe? EWEB is not supplying the pipe

13. What is the DR rating of the hdpe pipe? DR11

14. Is there a connection to existing at the PRV? I don’t see any existing pipe size or direction for the contractor to connect. No, there is not. The PRV will be new “install”

15. What bid item pays for the PRV? Item 7

16. Is EWEB furnishing and installing the PRV after the contractor lays pipe through the vault? No. The PRV and vault are to be constructed and installed. See detail WC 211

17. There appears to be a fitting or something on the outside of the Pond Sump Manhole, detail F sheet D-38339-C5.

What is that fitting? Hose bib

List of Changes:

1. The Certificate for Payment form (Section 00620-B) is replaced in its entirety with the attached form.

2. The Minimum Contractor Qualifications form (Section 00450) Contractor list shall be revised as follows:

CONTRACTOR

1) The General Contractor shall have successfully managed or completed or both, during the past five (5) years, projects that involved installation of no less than three (3) pressure pipelines measuring no less than 12-inches in diameter or similar projects that included the installation of ductile iron pipe and PVC pressure piping. At least one of the three (3) projects must be 24” inch diameter pipe.

3. The 2018 Construction project pictures attached shall be incorporated into the Information Available to Bidders (Section 00300).

4. Specification Section 01014 shall be revised as follows:

SECTION 01014, PART 1 – GENERAL

Section 1.02 CONTINUITY OF OPERATIONS

(A. - GENERAL)

Revised to:

Plan and coordinate the construction of these improvements to limit all disruptions to normal plant operation of the Hayden Bridge Filtration Plant.

(B. – ACCESS)

Revised to:

Coordinate work to avoid interference with access to the Hayden Bridge Filtration Plant. Contractor shall use dedicated contractor access road whenever feasible. Any work that may affect plant operations shall be coordinated with the Plant operators Staff at least 48 hours in advance.

SECTION 01400, PART 1 GENERAL

Section 1.03 INSPECTION (B. – Required inspections:)

Remove Temporary and Final Paving items from the inspection table.

Remove City of Eugene from inspection table.

SECTION 01560, Section 1.05 EROSION AND SEDIMENT CONTROL PLAN (A.) Prepare a sediment and erosion control plan in accordance with the City of Eugene Springfield Standards and the Drawings.

SECTION 01700

Section 1.02 (F.) Revise to include item: “site fencing” if necessary to remove.

5. Drawing Page 38339-C1 shall be replaced in its entirety with the attached revised drawing page.

6. Drawing Page 38339-C3 shall be replaced in its entirety with the attached revised drawing page.

7. Including the mandatory pre-bid sign in sheet.

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Wendy Lopez, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

Section 00620-B

CERTIFICATE FOR PAYMENT

TO EWEB: __________________________ ATTENTION: ______________________________ CERTIFICATE #: __________________

PROJECT NAME: ____________________ FROM: ____________________________________ PERIOD TO: ______________________

CONTRACT FOR: ____________________ EWEB JOB #: _______________________________ CONTRACT DATE: _______________

APPLICATION FOR PAYMENT

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Application is made for Payment, as shown in connection with Contract | | | Continuation Sheet, is attached.

Change Orders approved in | | | previous months by EWEB. | | | 1. ORIGINAL CONTRACT SUM......................................... $__________

TOTAL: | | | 2. NET CHANGE BY CHANGE ORDER............................. $__________

Approved this Month | | | 3. CONTRACT SUM TO DATE (Line 1 and 2).................... $__________

NUMBER DATE | | |

| | | 4. TOTAL COMPLETED & STORED TO DATE................ $__________

| | | (Total Column G, Page 2) | | | 5. RETAINAGE [If required by Contract](If Retainage Bond is on file leave blank):

| | | a. ___% of Completed Work $________ | | | (Column D + E on Page 2)

MONTHLY TOTALS | | | b. ___% of Stored Material $_________ | | | (Column F on Page 2)

Net Change by Change Orders | | | c. Total Retainage (Line 5a + 5b).................................. $__________

6. TOTAL EARNED LESS RETAINAGE............................. $__________

The undersigned Contractor certifies that to the best of the Contractor's (Line 4 less Line 5 Total) knowledge, information and belief, the Work covered by this Certificate for Payment has been completed in accordance with the Contract Documents, 7. LESS PREVIOUS PAYMENTS............. ..... ................. $<________> that all amounts have been paid by Contractor for Work for which previous (Line 6 from prior payments) Certificates of Payment were issued and payments received from the Owner, and that current payment shown herein is now due. 8. CURRENT PAYMENT DUE

9. ADD RETAINAGE WITHHELD THIS PAYMENT (If Retainage Bond on File leave blank)

10. BALANCE TO FINISH

CONTRACTOR: ________________________________________________ CONTRACT ADMINISTRATOR: ________________________________

By: ___________________________ Date: __________________________ DATE: _______________________________________________________

PROCEDURE FOR PROCESSING

At least 15 working days before the date established for each progress payment, the Contractor shall submit to the EWEB Contract Administrator an itemized Certificate for Payment for operations completed in accordance with the Schedule of Work. Such certificate shall be notarized and supported by such data substantiating the Contractor's right to payment as EWEB may require, such as copies of requisitions from Subcontractors and material suppliers, and reflecting retainage. Certificate shall include requests for payment on account of changes in the Work which have been properly authorized by Change Orders. Certificate shall not include requests for payment of amounts the Contractor does not intend to pay to a Subcontractor or material supplier because of a dispute or other reason.

The Contractor warrants that title to all Work covered by a Certificate for Payment will pass to EWEB no later than the time of payment.

The Contractor further warrants that upon submittal of a Certificate for Payment all work, to the best of the Contractor's knowledge, be free and clear of liens, claims, security interests or encumbrances in favor of the Contractor, Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided labor, materials and equipment relating to the Work.

The issuance of the Certificate for Payment will constitute a representation by the Contract Administrator that, based on observations at the site and the data comprising the payment, the Work has progressed to the point indicated and that, to the best of the Contract Administrator's knowledge, information and belief, quality of the work is in accordance with Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific qualifications expressed by the Contract Administrator. The issuance of a Certificate for Payment will further constitute a representation that the Contractor is entitled to payment in the amount certified.

CONTINUATION SHEET

TABULATIONS BELOW ARE TO BE STATED TO THE NEAREST DOLLAR. CERTIFICATE #__________________

USE COLUMN I ON CONTRACTOS WHERE VARIABLE RETAINAGE FOR THE

LINE ITEMS MAY APPLY. CERTIFICATE DATE: _____________

PERIOD FROM: ___________________________

PERIOD TO: ___________________________ EWEB JOB #_____________________

A B C D E F G H I Item No. Description of Work Scheduled Work Completed

From Previous Application

Work Completed This Period

Materials Presently

Stored (Not in D or E)

Total Completed and Stored to

Date (D + E + F)

Balance to Finish (C-G)

Retainage

DOCUMENT LINE DESCRIPTIONS

CONTINUATION SHEET - PAGE 2

(A), (B), (C) These columns should be completed by identifying the various portions of the project and their scheduled value consistent with the schedule submitted to the Contract Administrator at the commencement of the project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the project. Multiple pages should be used when required.

Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the project.

(D) Enter in this column the amount of completed Work covered by the previous application. This is the sum of columns D and E from the previous application. Values from column F (Materials Presently Stored) from prior payments should not be entered in this column.

(E) The value of Work completed until the time of this application, including the value of materials incorporated in the project which were listed on the previous Certificate for Payment under Material Presently Stored (column F).

(F) The value of Material Presently Stored for which payment is sought. The total of the column must be recalculated at the end of pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the project. Mere payment by EWEB for stored materials does not result in a deduction from this column. Only as materials are incorporated into the project is their value deducted from this column and incorporated into column E (Work Completed

- This Period).

(G) The total of columns D, E, and F. Calculate the percentage completed by dividing column G by column C.

(H) The difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date).

(I) This column is normally used only for contracts where variable retainage is permitted on a line-item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount.

FUNC BY CHK APP

DES

DWN

EWEB WORK ORDER NO.

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB

PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 2 INCHES

AT FULL SIZE

(IF NOT 2" - SCALE ACCORDINGLY)

REV NO.

2100969

AS NOTED

04/14/21

D-38339-C1

STICKLING

ESR

WATER SYSTEMS

HAYDEN BRIDGE FILTRATION PLANT

LOWER POND IMPROVEMENTS

SITE PLAN

NORTH

NORTH

FUNC BY CHK APP

DES

DWN

EWEB WORK ORDER NO.

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB

PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 2 INCHES

AT FULL SIZE

(IF NOT 2" - SCALE ACCORDINGLY)

REV NO.

2100969

AS NOTED

04/14/21

D-38339-C3

STICKLING

ESR

WATER SYSTEMS

HAYDEN BRIDGE FILTRATION PLANT

LOWER POND IMPROVEMENTS

LOWER POND IMPROVEMENTS PLAN