Addendum No.1 (BPM052754 Satellite TV Programming Services for ECI and ECI - Annex).pdf

ADDENDUM NO. 1

EMMA SOLICITATION #: BPM052794

SATELLITE TELEVISION PROGRAMMING SERVICES

FOR ECI and ECI ANNEX

December 23, 2025

Dear Vendors:

This Addendum is being issued to amend certain information contained in the above named solicitation. All information contained herein is binding on all bidders who respond to this solicitation. Specific parts of the solicitation have been amended. The following changes/additions are listed below; new language has been underlined and marked in bold (i.e. word) and language deleted has been marked with a strikeout (i.e; word).

This Addendum No. 1 consists of 2 pages and the following changes/additions:

1. Addendum No. 1, Section 2.2, Background and Purpose adds to the Original Section 2.2, Background and Purpose, Page 7

a. Addition Section 2.2, Background and Purpose, Page 7 language below:

Satellite television programming will serve approximately three thousand (3,000) televisions across ECI and the ECI-Annex.

2. Addendum No. 1, Section 2.2.1.3 (channel list) replaces the Original

Section 2.2.1.3 (channel list; duplicate channel 20), Page 9

a. Original Section 2.2.1.3 (channel list; duplicate channel 20), Page 9

Channel 20: USA Network

b. Revised Section 2.2.1.3 (channel list), Page 9

Channel 21: USA Network

Department of Public Safety and Correctional Services

Office of the Secretary

6776 Reisterstown Road, Baltimore, Maryland 21215 410-585-3346 – TOLL FREE 877-379-8636 • www.dpscs.maryland.gov

STATE OF MARYLAND

WES MOORE

GOVERNOR

ARUNA MILLER

LT. GOVERNOR

CAROLYN J. SCRUGGS

SECRETARY

ANTHONY A. GASKINS

CHIEF OF STAFF

OLUWATOYIN BAKARE

ACTING DEPUTY SECRETARY

ADMINISTRATION

ANNIE D. HARVEY

DEPUTY SECRETARY

OPERATIONS

ANGELINA GUARINO

ASSISTANT SECRETARY

DATA, POLICY AND GRANTS

RENARD E. BROOKS

ASSISTANT SECRETARY

PROGRAMS, TREATMENT &

RE-ENTRY SERVICES

http://www.dpscs.maryland.gov/

3. Addendum No. 1, Pre-Bid Conference Meeting Summary

4. Addendum No. 1, Pre-Bid Conference Attendance Sheet

5. Addendum No. 1, Photos of Current System

6. Addendum No. 1, Acknowledgement Form

Note: Please make sure your bid is submitted to the procurement officer under this latest round. Please sign and date the “Acknowledgement of Receipt” below and return via email to Larquana.Bryan@maryland.gov immediately.

Date Issued: December 23, 2025 By: Larquana Bryan Larquana Bryan Procurement Officer

Acknowledgement of Receipt of Addendum No. 1 to IFB No. BPM052794

Company Name: ______________________________________________

Authorized Representative’s Signature

Title

Date mailto:Larquana.Bryan@maryland.gov

Satellite Television Programming Services for ECI and ECI- Annex Solicitation #: BPM052794 (Addendum No. 1)

IFB Document

IFB for Department Of Public Safety And Correctional Services Page 7 of 27

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 This Invitation for Bids (IFB) is issued to procure the services, as specified in this Section

2, from a contract between the successful Bidder and the State of Maryland (“State”): to provide Satellite Television Programming (with headend equipment) services comparable in scope, type, size, magnitude and complexity as required in this IFB for five (5) years, with no renewal option periods for the Eastern Shore Correctional Institution (ECI) and the Eastern Shore Correctional Institution- Annex (ECI - Annex).

It is the State’s intention to obtain services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.2 This is a single award IFB. See IFB Section 4.21 Bid Evaluation Criteria and Award Basis for more Contract award information.

A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

2.2 Background and Purpose

The Eastern Correctional Institution (ECI) is located at 30420 Revells Neck Road, Westover, Somerset County, Maryland 21890. The Eastern Correctional Institution-Annex (ECI-Annex) is located at 30430 Revells Neck Road, Westover, Somerset County, Maryland 21890. These institutions are medium and minimum-security correctional facilities operating under the Department’s Division of Correction. The institutions presently house a combined Average Daily Population (ADP) of three thousand two hundred and forty-six (3,246) incarcerated individuals and employ approximately seven hundred and eighty-eight (788) Department of Public Safety and Correctional Services (DPSCS) employees.

The purpose of this IFB is to solicit bids to obtain services from qualified contractors to provide satellite television programing services for the ECI and the ECI-Annex. The Contractor is responsible for providing the reception of the agreed upon channel line-up and transmitting this programming from the Communication Room located in the East Gatehouse to the two institutions listed above.

The Contractor shall provide, install, and maintain all necessary headend equipment, and/or satellite dish(es) that is connected to the headend equipment at the location indicated above.

Our current facilities have been pre-wired with an in-house cable distribution system that is currently connected to functioning analog headend equipment. The head end equipment will provide reception for multiple signals (as described below in more detail) and retransmit those signals to its specific receiver on the in-house cable distribution system. This existing headend equipment shall continue to be used under this contract to provide service unless replacement becomes necessary. Should any existing headend components fail or are no longer able to reliably deliver the required services during the contract term as determined by the Contract Monitor, the Contractor shall replace them with analog-compatible equipment necessary to maintain service. Additionally, if new headend equipment is needed by a programmer due to new technology, the Contractor will be responsible for furnishing and installing the new updated headend equipment to ensure the supply of agreed channels for the length of the contract.

Satellite television programming will serve approximately three thousand (3,000) televisions across ECI and the ECI-Annex.

bryanls Highlight

Satellite Television Programming Services for ECI and ECI- Annex

IFB Document

IFB for Department Of Public Safety And Correctional Services Page 9 of 27

5 N/C WMDT-ABC 47 Salisbury, MD 6 N/C WMDT2-CW3, Salisbury, MD 7 N/C WCPB-PBS 26, Salisbury, MD 8 N/C WCPB-PBS 28-3 Salisbury, MD Spanish Speaking 9 WNBC-NBC 4 New York, NY

10 N/C DVD/VHS

11 N/C EMCI Information Channel Text 12 Cable Network News - CNN 13 Entertainment and Sports - ESPN 14 Entertainment and Sports 2 - ESPN2

15 FX

16 TBS Superstation 17 Turner Network Television - TNT 18 Arts & Entertainment - A&E 19 Science Fiction – SCI-FI 20 The Weather Channel 21 USA Network 22 Discovery Channel

23 AMC

24 Black Entertainment Television (BET) 25 Telemundo 26 Univision 27 N/C Trinity Broadcast Network (TBN) 28 N/C TBN Enlace 29 N/C IN-HOUSE Channel Video – ECI Info Channel

30 OPTION/NETFLIX DVD RENTALS (5 PER MO)

NOTE: The channels marked N/C or No Charge are channels we currently receive at no cost to our institutions. These channels are either provided by an outside television antenna, running through a DVD player, scrolling information system, or free satellite channel programming available to our facilities.

2.2.1.3 The Contractor shall coordinate with the Department as to the recommended location (s) of any satellite dish (es) required and the Contractor shall provide any and all tools and materials necessary to construct and erect the satellite dish (es) necessary under this Contract.

2.2.1.4 The Contractor shall patch, seal, repair and replace any damage to existing structures and/or equipment due to the installation process of this equipment.

2.2.1.5 The Contractor shall provide and install replacement headend equipment if the existing equipment fails, becomes inadequate, or is otherwise unable to reliably support the required services, as determined in conjunction with the Contract Monitor. This includes, as necessary, racks, cables, connectors, modules, and other related components, including a UPS to support the headend equipment and a television for monitoring and service purposes. Replacement equipment is required whenever the current equipment is bryanls Highlight

PRE-BID CONFERENCE SUMMARY

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SOLICITATION #: BPM052794

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

Date: December 11, 2025 Time: 11:00 AM

Good morning. I am Larquana Bryan with the Maryland Department of Public Safety and Correctional Services (DPSCS), Office of Procurement Services. I would like to welcome you to today’s pre-bid web conference meeting for Contract number BPM052794 for Satellite Television Programming Services for ECI and ECI-Annex. I am the Procurement Officer for the project, and your sole point of contact. Please mute your mic until you need to speak.

With me today are representatives from DPSCS and Eastern Correctional Institution. I will allow each presenter to introduce themselves at this time.

[Introduction of Department Personnel]

Jatavia Shittu, Procurement Supervisor Matthew Mitchell, Contract Monitor Norman Bushman, CMO II Electronic Technician

Should you have questions during this Pre-Bid Conference, please announce your name and company before asking your question.

We encourage networking during these meetings; therefore, I will announce each company that submitted an RSVP to this Pre-Bid Conference. When you hear your company’s name please introduce yourself, briefly advise if you plan to bid as a prime or sub, your capabilities, and if your company is a certified MBE/DBE/VSBE.

(Attendee Introductions)

Are there any other attendees on this call that have not introduced themselves?

Hearing none.

Thank you all for your attendance and we will continue to proceed forward. I will briefly explain the procurement process for this project.

This procurement is being conducted in accordance with COMAR 21.05.02, procurement by Competitive Sealed Bids, known as the IFB process.

The purpose of this Pre-Bid Conference is to clarify any questions or concerns bidders may have with regard to the specifications or scope of work prior to submission of their bid on eMaryland Marketplace Advantage (eMMA). Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The Pre-Bid Conference minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the Pre-Bid Conference may change the Invitation for Bids (IFB) unless a change is made by the DPSCS Procurement Officer by written amendment.

This project has been advertised via eMaryland Marketplace Advantage (eMMA) Bid No.

BPM052794. The IFB document can be downloaded free of charge via eMMA. The web address is: https://emma.maryland.gov.

A 0% overall Minority Business Enterprise (MBE) goal and a 0% overall Veteran-Owned Small Business Enterprise (VSBE) goal has been established for this project.

Please be advised that there is a Small Business Preference (SBP) that applies as follows: 5% Small Business, 7% Veteran-Owned Small Business, 8% Disabled-Veteran-Owned Small Business.

To receive a contract award, a vendor must be registered on eMMA. If you need assistance, you may contact the eMMA Help Desk via email at eMMA.HelpDesk@maryland.gov.

The current bid due date is 2:00 pm on Tuesday, December 30, 2025. Mandatory bid submission requirements are: BIDS shall BE SUBMITTED electronically on eMaryland Marketplace Advantage (eMMA). (This includes any documents listed in the Solicitation, Price Form, Bid affidavit, etc.).

Please be advised that the following information is very important.

Bids that are faxed, mailed, emailed or hand carried will not be accepted.

The Price Form is an excel sheet that can be downloaded on eMMA and is titled, “Attachment B (Price Form)”. This Price Form shall be uploaded after completion and submitted with your bid documents. The bidder must complete all bid lines, including additional channel line item as well. If the bidder fails to enter the Total Bid Price (lump sum amount) in addition to completing and uploading the excel Attachment B (Price Form) in eMMA, the DPSCS Procurement Officer shall deem the bid as non-responsive.

If you decide not to submit a bid, please fill out the No Bid Notice Form located on eMMA and email it to me. Please do not submit this form on eMMA.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable bid price or most favorable evaluated bid price (as referenced in COMAR 21.05.02.13) for providing the goods and/or services as specified in this IFB.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid or during the term of the contract become in arrears, if selected for contract award. It will be the bidder's responsibility to timely clear any outstanding issues upon notification. In addition, please https://emma.maryland.gov/ note that the company name you submit your bid under in eMMA, must match exactly as your company is registered in the State of Maryland with the Office of the Comptroller and Department of Assessments and Taxation. Furthermore, as part of a determination for responsibility, a vendor must not have any outstanding issues with the Department of Labor, especially with regards to Living Wage.

If a prospective bidder/offeror is an out-of-state (foreign) business entity, it must be registered with the Maryland State Department of Assessments and Taxation and the Office of the Comptroller. This registration should be completed as soon as possible, if you intend to submit a bid/proposal.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

Bidders will have the opportunity to submit additional questions in writing only. These questions are to be submitted to me no later than 9:00 am on December 18, 2025. You must send to my attention at larquana.bryan@maryland.gov. All questions and responses will be published as an amendment to the solicitation on eMMA. All questions should be submitted in a timely manner. In the case of questions not received in a timely manner, the Procurement Officer will, based on the availability of their time to research and communicate an answer, decide whether they can answer an untimely submitted question before the bid due date. This also includes any Discrepancies, Explanations and Clarifications.

References will be contacted. Only work that can be substantiated may be used for a responsibility determination. Please make sure Attachment L – Reference Checks is complete and accurate. The Procurement Officer is not responsible for incorrect or outdated phone numbers, incorrect email addresses or references that fail to respond within three (3) working days, so please advise your references that someone will be contacting them.

All requirements mentioned must be met in the time limit provided by the Procurement Officer. Unreasonable failure to supply information promptly in connection with a determination of responsibility is grounds for the rejection of the bid.

Reminder: Only information communicated by the DPSCS Procurement Officer in writing shall be the official position of DPSCS. DPSCS assumes no responsibility for information communicated by any other source.

Moving forward, I would like to turn the meeting over to the Contract Monitor and CMO II Electronic Technician to discuss the Scope of Work, the Specifications and also the Price Form in further detail.

(ECI Introductions: Contract Monitor – Matthew Mitchell, Chief of Security- ECI and CMO II Electronic Technician – Norman Bushman)

Norman Bushman: The information provided in the scope of work of the solicitation is to be covered by the Contractor.

Satellite/Cable Services- ECI- ECI Annex

2.2.1 Project Goals

2.2.1.1 The Contractor shall provide quality television programming consisting of the following:

A. Any and all local channels that are available, to include the following network stations: ABC, CBS, CBS 10-2 (Oldies), CW, FOX 21, and PBS, WCPB – PBS 28-3.

B. In addition to the channels listed above, the Contractor shall provide, at a minimum, the following sixteen (16) quality programming channels:

1. WNBC-NBC 4 New York, NY

2. Cable News Network (CNN)

3. Entertainment and Sports (ESPN)

4. Entertainment and Sports II (ESPN II)

5. FX

6. TBS Superstation

7. Turner Network Television (TNT)

8. Arts & Entertainment (A & E)

9. Science Fiction (SCI-FY)

10. The Weather Channel

11. USA Network

12. Discovery Channel

13. AMC

14. Black Entertainment Television (BET)

15. Telemundo

16. Univision

2.2.1.2 In the event the Contractor loses one of the original 16 channels for any reason (e.g., due to a contract dispute between Contractor and the channel station), the Contractor shall replace the channel at no additional cost with another channel selected by the Department At the time channel replacement is needed, Contractor shall provide a “top ten” list of channels, not currently provided to the Department, that the Contractor provides to other male populated correctional facilities from which the Department may select a replacement channel.

2.2.1.3 Below is the channel listings we are requesting to remain. If any channel is not available to our facilities, please provide a replacement listing for the unavailable channel. Channel replacement options shall be provided at the time of Bid:

Channel No Chg* Channel Description 2 N/C WBOC-CBS 16 Salisbury, MD 3 N/C WBOC-CBS 16-2 Salisbury, MD (OLDIES) 4 N/C WBOC2-FOX 21, Salisbury, MD 5 N/C WMDT-ABC 47 Salisbury, MD 6 N/C WMDT2-CW3, Salisbury, MD 7 N/C WCPB-PBS 26, Salisbury, MD 8 N/C WCPB-PBS 28-3 Salisbury, MD Spanish Speaking 9 WNBC-NBC 4 New York, NY

10 N/C DVD/VHS

11 N/C EMCI Information Channel Text 12 Cable Network News - CNN 13 Entertainment and Sports - ESPN 14 Entertainment and Sports 2 - ESPN2

15 FX

16 TBS Superstation 17 Turner Network Television - TNT 18 Arts & Entertainment - A&E 19 Science Fiction – SCI-FI 20 The Weather Channel 20 USA Network 22 Discovery Channel

23 AMC

24 Black Entertainment Television (BET) 25 Telemundo 26 Univision 27 N/C Trinity Broadcast Network (TBN) 28 N/C TBN Enlace 29 N/C IN-HOUSE Channel Video – ECI Info Channel

30 OPTION/NETFLIX DVD RENTALS (5 PER MO)

NOTE: The channels marked N/C or No Charge are channels we currently receive at no cost to our institutions. These channels are either provided by an outside television antenna, running through a DVD player, scrolling information system, or free satellite channel programming available to our facilities.

2.2.1.3 The Contractor shall coordinate with the Department as to the recommended location (s) of any satellite dish (es) required and the Contractor shall provide any and all tools and materials necessary to construct and erect the satellite dish (es) necessary under this Contract.

2.2.1.4 The Contractor shall patch, seal, repair and replace any damage to existing structures and/or equipment due to the installation process of this equipment.

2.2.1.5 The Contractor shall provide and install replacement headend equipment if the existing equipment fails, becomes inadequate, or is otherwise unable to reliably support the required services, as determined in conjunction with the Contract Monitor. This includes, as necessary, racks, cables, connectors, modules, and other related components, including a UPS to support the headend equipment and a television for monitoring and service purposes. Replacement equipment is required whenever the current equipment is insufficient to maintain continuous and reliable delivery of the contracted services during the term of the contract.

2.2.1.6 The Contractor shall maintain and service (by repairing or replacing) any and all equipment supplied by them under this Contract, at no additional cost. This Contract shall include any and all additional updated equipment needed to supply the agreed upon channel lineup.

2.2.1.7 The Contractor shall provide any and all hardware upgrades, at no additional cost to the institution if the upgrades are necessary for the continued service under this contract.

2.2.1.8 The Contractor shall contact the Department within a (4) hour timeframe from receipt of a service request. Service requests will be communicated via phone call or email by either the Contractor Manager or the Maintenance Specialist. The Contractor must make repairs within 24 hours of the initial service request.

Norman Bushman- Are there any questions?

A vendor asked several questions, but the procurement officer advised them to submit all of the questions in writing for the official agency response.

Larquana Bryan: Immediately following the meeting, please submit any questions to me in writing via email so that an official response may be obtained from the DPSCS agency and become a part of the addendum. Are there any additional questions? Hearing none, we will proceed forward.

Responses to questions, the minutes of this meeting, and roster of attendees will be included in an Addendum. Again, additional questions can be submitted to the Procurement Officer at Larquana.Bryan@maryland.gov until December 18, 2025 at 9:00 am.

If you joined the meeting late or did not have an opportunity to introduce your company, please do so now.

(No Additional Attendee Introductions) Hearing none.

This concludes the Pre-Bid Conference for Contract Number BPM052794 for Satellite Television Programming Services for ECI and ECI-Annex.

Thank you all for your attendance at this Pre Bid Conference, best of luck with your bid and enjoy the rest of your day.

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

eMMA #: BPM052794

DATE: December 11, 2025 at 11:00 am

[X] PRE-BID CONFERENCE MEETING

COMPANY NAME PRINTED NAME PHONE

NUMBER

FAX NUMBER E-MAIL ADDRESS

DPSCS – Procurement Larquana Bryan Larquana.Bryan@maryland.gov

DPSCS – Procurement Jatavia Shittu jatavia.shittu@maryland.gov

DPSCS – ECI Matthew Mitchell matthewa.mitchell1@maryland.gov

DPSCS – ECI Norman Bushman grant.corbin@maryland.gov

TCI Minisat, LLC Rickey Harvey rick@tciminisat.com

Satellite Television Programming Services for ECI and ECI-Annex

Photos of Current System

Photos of Current System (Addendum No. 1) (JS 12.23.25).pdf