Addendum #6.pdf
PDF 195 KB Posted
- Attached to
- IP Telephony and Voicemail System RFP
- Solicitation number
- BD-23-1729-WNWBY-WNWBY-96106
- Issued by
- Essex County, Massachusetts
About this file
This document is an Addendum #6 to a Request for Proposal (RFP) issued by the Town of West Newbury in Massachusetts for an IP Telephony and Voicemail System. The RFP has a deadline of April 24, 2024 at 10:00 A.M. for proposal submissions. The Town is extending the question submittal deadline to April 3, 2024 at 4:00 P.M. and is scheduling an additional optional site walk on March 27, 2024 at 11:00 A.M. The system will utilize a cloud-based VoIP solution and will require CAT 6 cabling, separate VLANs for data and voice, and three 48-port POE+ gigabit switches with two fiber SFP ports. Proposals can be submitted either as 5 hardcopies and 1 flash drive or electronically.
The RFP seeks a certified telecommunications contractor to supply, provision, fully install, and test the unified VoIP, multi-site telephone system within three Town facilities. The contract will be awarded by the Town of West Newbury in Essex County, Massachusetts. Additional details on the cabling requirements and specifications will be provided in a separate addendum to be issued on March 13, 2024.
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Other files
| File | Type | Posted |
|---|---|---|
| PW Rate Sheet 20231208-010.pdf | ||
| Addendum #2.pdf | ||
| Addendum 1.pdf | ||
| Addendum #3.pdf | ||
| Addendum #5 Binder - Online Only.pdf | ||
| Addendum #7 Binder.pdf | ||
| Addendum #4.pdf | ||
| Addendum 8 Packet.pdf | ||
| 2024-WN-003 Telecommunications RFP.pdf |
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Text version
West Newbury – VoIP Phone System Addendum #6
2024-WN-003
IP Telephony and Voicemail System Town of West Newbury
Addenda
RFP# 2024-WN-003
Town of West Newbury
381 Main Street West Newbury, MA 01985
ADDENDUM #6
Notice to all prospective bidders.
Addendum #6 released Friday March 8th, 2024.
The Town of West Newbury will be extending the deadlines for RFP# 2024-WN-003 as follows:
Question Submittal Deadline: Wednesday April 3rd, 2024 at 4:00 P.M
Proposal Submittal Deadline: Wednesday April 24th, 2024 at 10:00 A.M
Additional Optional Site walk**: Wednesday March 27th, 2024 at 11:00 A.M **Please email Procurement@wnewbury.org if you will be attending the site walk.
Updated Procurement Calendar
Questions and Answers:
Q1. CAT 3 cabling CAN come in over an ethernet network. It would provide POE & 10 megs of bandwidth for the Voice using existing cable infrastructure (more than enough for voice). Would this be a viable solution to place on the network?
A1. No, we are looking for CAT 6 only.
Date Time 12/11/2023 10:00 A.M 1/17/2024 10:00 A.M 4/3/2024 4:00 P.M 4/17/2024 4:00 P.M 4/24/2024 10:00 A.M 5/1/2024 4:00 P.M 5/22/2024 4:00 P.M
Proposal submission deadline on or before Bidder Evaluations/Vendor Presentations Scheduled by Preliminary award offered by
Estimated Procurement Calendar Tasks RFP Issued on Commbuys Mandatory pre-submission site walk Written questions/clarification due on or before Release of official responses due on or before mailto:Procurement@wnewbury.org
West Newbury – VoIP Phone System Addendum #6
2024-WN-003
Q2. What is the status of the cabling? Will there be an additional meeting to do cable assessment and measuring?
A2. In addendum #5, we stated there would be an additional optional site walk to review cabling needs. This additional site walk will be on Wednesday March 27th, 2024 at 11:00 A.M at 381 Main Street, West Newbury, MA 01985. Please send an email to Procurement@wnewbury.org if you will be attending the site walk.
Q3. Have the cables been traced out and identified at new areas slated for phones?
A3. A separate Addendum, including cabling plans/specs, is expected to be issued on March 13, 2024.
Q4. Is the data network going to be shared with the Voice? With separate VLANS or is it still the plan to keep voice separate?
A4. Data and Voice will be split. It is still the plan to keep voice separate.
Q5. Has the number of switches been identified if they have POE and free ports?
A5. We will need three 48-port POE+ gigabit with two fiber SFP ports.
Q6. Still the plan to utilize a UCAAS cloud system and or a Hybrid system with built in redundancy?
A6. We are planning on a cloud system only.
Q7. In the original RFP (5) hard Copies (1) Flash Drive of our submission was requested. In addendum #5 you just want us to electronically email our submission.
A7. Proposal submissions can be sent as the 5 hard copies and 1 flash drive OR submitted all electronically.
Additional Notes:
All second-floor cabling will terminate to POE switch in switch closet, located on second floor. Fiber run required between second-floor and basement switch. The second-floor switch closet needs a 10U securable switch enclosure.
-End of Addendum-mailto:Procurement@wnewbury.org
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