Addendum 5.pdf

City of East Point Contracts and Procurement Department_______________________________________________________________

2757 East Point Street East Point, Georgia 30344

Email: Purchasing@EastPointCity.org Fax: 404.270.7824

Addendum No. 5 ITB No 2026-1894 – Winburn Dr Water Main Replacement

Page 1 of 2 pages

ADDENDUM NO. 5

Solicitation No.: Invitation to Bid (ITB) No. 2026-1894

Solicitation Title: Winburn Dr Water Main Replacement Services for East Point, Georgia

ATTENTION ALL POTENTIAL BIDDERS:

MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS. This addendum forms a part of the contract documents, modifies the original bidding documents and shall be as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND

CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underlined type are additions to existing text.

I. The following written question(s) and/or requests for clarification were received by the Contracts and Procurement Department prior to the deadline submission of questions and are hereby provided and answered below.

Q1 When submitting the bid on the portal, it only shows where we upload a W-9 and Certificate of Insurance. Where do we need to upload the other required documents that have signatures:

Exhibit “D” References (3 Sheets), Exhibit “E” Non-Collusion Affidavit, Exhibit “G” E-Verify Contractor Affidavit, Exhibit “H” Contractor S.A.V.E. Affidavit, Exhibit “K” 10% Bid Bond A1. For further assistance, please contact BidNet Customer service for further assistance 800- 835-4603 or email support@bidnet.com.

Q2 Can you pls clarify whether it's just the perpendicular road cuts for the fire hydrants, connecting to water mains on side streets and open-cut services which need concrete caps, or is it projected to also do the new longitudinal water main. 2. Should the longitudinal trenching (water main) not require a concrete cap, will the asphalt requirement be full depth (3.5" - 4.0"), rather than just 2" thick? In the event of the road being milled & re-asphalted at a later date, full depth might be a better option. 3. Are existing fire hydrant gate valves to be replaced? 4. Are existing road intersection gate valves to be replaced? 5. Will the City designate a project storage area? 6. Due to the area's noise ordinance (no weekend work) and Substantial Completion being 90 days, there are only 64 days to do the entire project. Given the scope of work, it shall be extremely difficult to have the project properly & safely concluded within that time. On the assumption of the Contractor being on the project every workable day, is the City flexible enough to accept what could be a substantial time extension without the Contractor incurring fines? 7. What depth of compacted GAB should mailto:Purchasing@EastPointCity.org http://www.eastpointcity.org/ mailto:support@bidnet.com.t

City of East Point Contracts and Procurement Department_______________________________________________________________

East Point, Georgia 30344

Page 2 of 2 pages the Contractor apply under the concrete cap and asphalt? 8. Does the City have a location nearby that shall accept all removed spoil/waste from the project? 9. Is dewatering from any known local springs forecast or required? 10. Is the City project inspector responsible for ensuring vehicles parked along the roadside are moved to avoid any delays? 11. Are traffic rated road plates allowed for open-cut areas until backfill & resurfacing is completed?

A2.

1. Concrete trench caps will not be required. Please use the revised detail 5B on sheet C-702.

2. Please use detail 5B on sheet C-702 with 2” of asphalt.

3. Existing hydrant gate valves shall be reused.

4. Existing road intersection valves should be reused.

5. City will assist in identifying a proper location for staging and mobilization

6. City is determining feasibility in modifying construction hours to allow weekend operations.

7. Apply a base of 12” of GAB beneath asphalt.

8. City does not have a location for accepting soil/waste materials. Contractor will be responsible for transporting materials in a safe and suitable manner.

9. No known springs are within the project boundaries.

10. City will be responsible for ensuring vehicles are removed.

11. Traffic rated road plates are allowed on the project.

Q3 Please confirm that the service lines can be bored as opposed to open cut across the roadway.

A3. Service lines may be bored if site conditions allow placement of equipment to achieve adequate depth and as long as utility conflicts do not interfere with bore.

Q4 If the service lines can be bored instead of open cut, this will significantly reduce the quantity of asphalt currently in the bid. Will the asphalt bid quantities be revised?

A4 Asphalt will be paid on a unit price basis using the unit price provided in the bid and the area of asphalt installed. The quantities will not be changed on the bid form. If the contractor plans to bore the service lines, resulting in less asphalt installed, please price this line item according to the contractor’s estimated quantity.

Q5 There are two different trench details on sheet C-702 for concrete trench cap and asphalt with GAB. Please confirm which locations these will be used at. Also please confirm the thickness of the GAB in the asphalt trench detail.

A5 Please use the revised detail 5B on sheet C-702. All trenches should be backfilled according to this detail.

Q6 Many cars are parked along Winburn Drive and would be in conflict of our work. Please confirm the City of East Point will handle all communication with homeowners to have vehicles moved prior to construction.

A6 Contractor will be responsible for providing minimum 72 hours advance notice to owners and residents regarding construction activities that will severely impact owner and resident normal operations. City will be responsible for ensuring vehicles are removed prior to construction.

Q7 Please confirm the work hours/lane closure hours that will be allowed A7 Mon – Fri, 9:00am – 5:00pm; one lane of traffic must be open at all times. City is determining feasibility in modifying construction hours to allow weekend operations.

mailto:Purchasing@EastPointCity.org

City of East Point Contracts and Procurement Department_______________________________________________________________

East Point, Georgia 30344

Page 3 of 2 pages

Q8 Please confirm tracer wire is required even for Ductile Iron Pipe.

A8 Tracer wire not required.

Q9 Per the technical specs issued in Addendum 2, section 32 12 00 for Flexible Paving states to reference GDOT Section 400 which is Virgin Asphalt. Please confirm if GDOT Section 402 for Recycled Asphalt was meant to be used instead.

A9 GDOT Section 400 was the intent of the specification; however, hot mix recycled asphaltic concrete per GDOT section 402 will be acceptable as well.

Q10 Please confirm if the existing waterline is to be abandoned in place by cut and plug or filled with flowable fill grout.

A10 The existing water line is to be abandoned in place by cut and plug.

Q11 There is a potential for the existing concrete curb and granite curb to get damaged during the waterline installation. Can a bid item and a quantity be added to the bid form for new curb? If so, please provide a curb detail we are to use as the basis of pricing.

A11 Please see the revised bid form with line items 24 and 25 to cover replacement of damaged concrete or stone curb. Also see the curb details on sheet C701.

Q12 Please confirm there is not a minority participation goal.

A12 There are no DBE participation goals.

Q13 Will the City of East Point allow a time extension on the current schedule? The current schedule is extremely aggressive.

A13 City is determining feasibility in modifying construction hours to allow weekend operations.

Q14 Please confirm an NOI will not be needed since the project is less than an acre?

A14 An NOI will not be needed for this project.

Q15 Please confirm the contractor will not be responsible for NPDES monitoring and sampling since the project is less than an acre?

A15 The contractor will not be responsible for NPDES monitoring and sampling.

Q16 Please confirm that sod will not be needed for final stabilization and restoration of the homeowners’ properties.

A16 Sod will not be required for final stabilization. All disturbance should be kept within the right of way and off private property.

Q17 Is there a Maximum Percentage cap on the General Conditions and Traffic Control bid items?

A17 There is no maximum percentage cap on the General Conditions or Traffic Control bid items. All bid items will be reviewed for reasonableness and alignment with the scope of work Q18 There doesn't seem to be a Bid Bond Form to fill out. Is the City of East Point just wanting the Bid Bond as supplied by the Surety Company to be submitted online?

A18 Yes, the bid bond supplied by the surety company is suffice

City of East Point Contracts and Procurement Department_______________________________________________________________

East Point, Georgia 30344

Page 4 of 2 pages

ADDITIONS / CLARIFICATIONS / CORRECTIONS

Participants for Mandatory Pre-Bid Conference:

In Person:

David Darixson Damon Darixson Yuliza Contreras Micheal Carveigh Josh Maner MS Teams:

Derman Lawrence (City of East Point) Roxanne R. Moore Paul Rubio (External) Olusegun Osho Megan Griffin (External) Greg Graham Cameron Lowe (External) Kris Raybon (City of East Point)

The schedule of events for this solicitation has been amended as follows:

The City of East Point’s website is the official location for the posting of all solicitation addenda and contract award results. It is the obligation of each Prospective Provider to frequently monitor the City’s website in order to obtain complete and timely information. The City’s website is located at www.eastpointcity.org.

All other terms, conditions, and specifications of the solicitation remain unchanged.

mailto:Purchasing@EastPointCity.org

City of East Point Contracts and Procurement Department_______________________________________________________________

East Point, Georgia 30344

Page 5 of 2 pages

Name of Company / Firm / Organization

Printed Legal Name of Authorized Representative / Title

Signature of Authorized Representative / Date Signed