Addendum 4.pdf

TO:

FM:

SUBJECT:

DATE:

All Prospective Proposers

Maryland Department of Transportation (MDOT) / Maryland Transit Administration (MTA)

Addendum No. 04 MTR-21-014-RV Metro Tunnel Cellular Service

07/20/2021

Attached and effective this date is Addendum # 04 to the subject RFP. This addendum presents responses to questions and a new bid submission deadline. Also included in this addendum is the attendees list for the Pre-Bid conference and subsequent walk through that was held on June 15, 2021.

A non-disclosure agreement has also been attached for those requesting drawings. This must be returned to FConaway1@mdot.maryland.gov by 7/23/2021@ 5:00 p.m.

MDOT is still answering questions submitted by vendors, and subsequently has decided to release answers at separate times. If your question has not been answered, understand MDOT is working to respond, and will due so in a timely matter allowing vendors to update their proposal.

The new due date for this RFP is August 4, 2021 at 1:00 p.m. Bids may be submitted by: Email to my attention, Emma, Mail, Drop off.

The Offeror shall acknowledge receipt of this addendum by completing and returning this form with the proposal package.

All other terms and conditions remain unchanged.

Sincerely, Frank Conaway III Procurement Officer Dept. of Procurement Maryland Department of Transportation (MDOT) / Maryland Transit Administration (MTA) mailto:%20FConaway1@mdot.maryland.gov

ADDENDUM NO.: 04

RFP NO.: MTR-21-014-RV

Acknowledgement of receipt of Addendum No. 04 to RFP No. MTR-21-014-RV.

Vendor Name:

Authorized Representative’s Signature Date

MTA Answers to Vendor Questions

Vendor Question 1: Are there any custom needs such as graffiti proof paint, customized locks, NEMA4 or NEMA4X, etc.?

MTA Response to Question 1: MDOT MTA suggest using best industry practice. As the vendor will own, operate, and maintain

Vendor Question 2: Are there Emergency Exit locations to get into the tunnel from above ground? What are the Geo locations?

MTA Response to Question 2: Yes. Only the selected vendor will be given that information.

Vendor Question 3: Please confirm that staging areas will be provided at the train yard for the tunnel installations, as well as staging areas within each station.

MTA Response to Question 3: MTA will provide staging areas at the yard and within the tunnel at various locations, we are not planning to store equipment on the station platforms. Final locations will be determined with the selected vendor.

Vendor Question 4: Can we utilize back of the house areas to run cabling and power to connect to the station equipment?

MTA Response to Question 4: Yes

Vendor Question 5: Will MDOT require the interior of the tunnel sections scanned with Lidar to check for clearance?

MTA Response to Question 5: No

Vendor Question 6: What about cable or equipment not located in stations, but in the tunnels, will the Licensee still have rights to these areas to place equipment?

MTA Response to Question 6: Yes, as we expect coverage for the patrons on the train between stations.

Vendor Question 7: Are there access panels in the tunnels between stations?

MTA Response to Question 7: Yes

Vendor Question 8: Is fiber in place connecting the stations? Conduit?

MTA Response to Question 8: No. As none are available for use on this project.

Vendor Question 9: What is the average ridership per day?

MTA Response to Question 9: 22,000

Vendor Question 10: On average how many daily users are there of the tunnel portion of the metro?

MTA Response to Question 10: 22,000

Vendor Question 11: Can you provide ridership numbers (pre-Covid) per month or annual?

MTA Response to Question 11: 8 Million per year

Vendor Question 12: Are there any additional details about usage, traffic, and projected increases to usage and traffic that can be shared?

MTA Response to Question 12: None available currently.

Vendor Question 13: What is the current (pre-Covid) annual ridership for this part of Metro? Future demand?

MTA Response to Question 13: 8 Million riders. We have current METRO enhancements (E.g. METRO New Car and Signal Replacement) and expect future demand to rise.

Vendor Question 14: Are there any restrictions on the tunnel walls (in the tubes) to install radiating cables?

MTA Response to Question 14: Staying within the envelope and providing industry best practice for a robust and efficient installation.

Vendor Question 15: Are there any space limitations on equipment installations in the tunnel?

MTA Response to Question 15: Yes. But the restriction would be greater than 1 equipment rack.

Vendor Question 16: Is there space to install equipment on the third rails side of the wall.

MTA Response to Question 16: If you stay within the defined envelops of the tunnel and train.

Vendor Question 17: Is there space to install cross-over cable from one wall to other (ceiling).

MTA Response to Question 17: At each station there are conduit trapezes that can be utilized.

Vendor Question 18: Any restrictions on size of equipment in the tunnels or on the platforms?

MTA Response to Question 18: yes

Vendor Question 19: Is space available in any of the 14 stations for a head-end of approximately 150 sq. ft?

MTA Response to Question 19: No

Vendor Question 20: Are any of these stations off limits?

MTA Response to Question 20: No.

Vendor Question 21: What power is available at each station?

MTA Response to Question 21: One (1) 120VAV @ 15A drop, location dependent on design for each station (Total of 7 electrical drops). As one station serves both tracks.

Vendor Question 22: Section 10.5 states that Licensee shall not exceed its fair share of the capacity of the Utility Systems. Can MDOT MTA provide an estimate of how much electric capacity is available for use by Licensee?

MTA Response to Question 22: As we do not have the design, MTA was providing one (1) 120VAC@15A service drop at each station, and three (3) 120VAC@15A drops at the BSH.

Vendor Question 23: Will MDOT provide one AC Circuit (with power backup) with-in 3’ of all Remotes to include tunnels and stations at no cost.

MTA Response to Question 23: The superlative requires knowing the design therefore, MTA will provide one (1) AC 120V 15A at each station and will provide (3) AC 120V 15A drops at the BSH. The location of the drops will be determined by the design.

Vendor Question 24: Please confirm that all electric usage is free of charge.

MTA Response to Question 24: One (1) 120VAV @ 15A drop, location dependent on design for each station (Total of 7 electrical drops). As one station servers both tracks.

Vendor Question 25: Head-end location or locations is there an electrical switch gear room near the location that we would be able to pull power from? If possible, can the MTA team provide the electrical drawings?

MTA Response to Question 25: MTA will provide three (3) 120V 15A circuits at the BSH for the vendor's use.

Vendor Question 26: Will tunnel cabling (power, fiber, ground, rf or other), excluding Radiax, be required to be in conduit/cable tray? If conduit, please specify the type of conduit and if it needs to be painted.

MTA Response to Question 26: Unless Radiax, ridged conduit with flexible ends are required in and on the station platforms - Galvanized not painted. No conduit requirements are stipulated within the non-public tunnel sections.

Vendor Question 27: Will station cabling (power, fiber, ground, rf or other) be required to be in rigid conduit or will flexible conduit be acceptable?

MTA Response to Question 27: Along the trapezes within the station public areas rigid conduit is required with spacing between data and power, at each end flexible conduit is acceptable for terminations into equipment or panels.

Vendor Question 28: Will the roof above the BSH be available for the installation of GPS antennas as needed? Will MDOT provide a conduit riser to the roof for the cables or fiber to these antennas?

MTA Response to Question 28: The roof above the BSH will be available for GPS installations. No, MTA will not be providing a riser, we see this as the responsibility of the selected vendor.

Vendor Question 29: Can snake tray be installed on tunnel walls?

MTA Response to Question 29: MDOT has heard that this is the industry best practice, we have not investigated its use on the walls. This would be up to the vendor and to stay within the tunnels defined envelopes.

Vendor Question 30: Is conduit required in all public/common areas but not required in the tunnel?

MTA Response to Question 30: Yes

Vendor Question 31: Can existing brackets be used in the stations and tunnels for cable installation?

MTA Response to Question 31: No

Vendor Question 32: What are the mounting options for the station equipment? Can equipment be mounted below false ceilings?

MTA Response to Question 32: Not sure of the exact conditions, MTA will work with the vendor for optimum placement of equipment.

Vendor Question 33: Can we utilize existing 120V outlet in the TC & C closets?

MTA Response to Question 33: Yes, with some basic investigations.

Vendor Question 34: Will rack space be available to us in the comm rooms or will there be space made for us to install a rack?

MTA Response to Question 34: MDOT wants you to bring the rack, we provide the space.

Vendor Question 35: Can we install splice trays and optical expansion units in EDR or Telecom Room?

MTA Response to Question 35: Yes, if in the design and well defined as we are not familiar with the equipment mentioned.

Vendor Question 36: Will MDOT provide prime movers with flatbed rail carts to support the installation?

MTA Response to Question 36: No, this is the responsibility of the vendor.

Vendor Question 37: If yes, at what cost per 8-hour shift?

MTA Response to Question 37: see #36 response

Vendor Question 38: If prime movers and flatbed rail cars are not provided. What is the accepted practice/policy for having large cable spools enter the Station and the Right of Way?

MTA Response to Question 38: Upon scheduling, the vendor may move large cable spool into the tunnel right of way thru the Portal entrance. It is the vendors responsibility to move, relocate and install.

Vendor Question 39: Is the back-hallway area located on the track level part of the coverage requirements?

MTA Response to Question 39: If a non-public area - except for the end of the line, coverage is not required. Emergency Exits are considered part of the Public space.

Vendor Question 40: We need to pinpoint a location for the Head-end. Does the MTA team have a few locations that we can pick from? If so, can we get CAD files for the different Head-end options.

MTA Response to Question 40: Lexington Market - MTA has ample facilities at that location.

Vendor Question 41: Is space available (1500-1750 sf) for the Base Station Hotel in the Lexington Market Station building or State Center Station.

MTA Response to Question 41: No.

Vendor Question 41: Biometric Entry?

MTA Response to Question 41: No.

Vendor Question 42: Ladder racking/fiber troughs.

MTA Response to Question 42: No.

Vendor Question 43: Clarify MDOT scope and services for the Base Station Hotel Room.

Please clarify location, room size, floor type, electrical services and if protected, ground ring, HVAC, access requirements, etc.…

MTA Response to Question 43: These questions depend on the design v. us saying there is 500SqFt with the design needs less that 150SqFt. HVAC will depend on the amount of BTU the vendors equipment will add to the room. Access will be provided free of cost. MTA will provide 3 120V @ 15A drops at the BSH.

Vendor Question 44: Section 2.2 states that the Base Station Equipment Space will be in a mutually agreeable location. Can the Base Station Equipment Space be designated prior to Agreement execution?

MTA Response to Question 44: yes.

Vendor Question 45: Is this project to be priced using Prevailing wage rates?

MTA Response to Question 45: No. there is no pricing in the contract as no funds move between the vendor and the MTA.

Vendor Question 45: Please advise if MDOT MTA will consider an extension to the RFP due date as bidders have not received the station, base station hotel and tunnel drawings previously requested.

MTA Response to Question 45: yes

Vendor Question 46: Please provide stations and tunnel drawings.

MTA Response to Question 46: The selected vendor will receive the details drawings, for the RFP response MTA will provide overviews of the entire tunnel(s) length.

Vendor Question 47: Are there existing fiber Maps Including the fiber counts Station to station and if so, could you please provide same?

MTA Response to Question 47: No, interstation fiber will be made available.

Vendor Question 48: For existing PS system(s) are the as builds available?

MTA Response to Question 48: MDFirst is the Public Safety system, some details will be provided as in where the Radiax is located. Information will be provided to the selected vendor.

Vendor Question 49: Can title to the Network be transferred to MDOT upon completion of the installation?

MTA Response to Question 49: No.

Vendor Question 50: Please provide information on pre-existing utilities and installations that may impact Network design.

MTA Response to Question 50: Not knowing the design, we cannot determine impacts.

Vendor Question 51: Can Section 1.1.1 be clarified to state that any like-for-like replacements of existing equipment do not require MDOT MTA’s approval?

MTA Response to Question 51: Yes

Vendor Question 52: What is the spacing requirement from existing Radiax cable?

MTA Response to Question 52: 12"minimum.

Vendor Question 53: Confirm that MDOT will provide all escorting/safety/power labor and other equipment (shunts, lights, and other safety equipment) required to support the installation and commissioning of the system at no cost?

MTA Response to Question 53: Superlatives in the questioning greatly depends on the design therefore, MTA will provide escorting, safety inspections, and power at the BSH and each station. (quantities are subject to design and MTA approval.)

Vendor Question 54: Can a site walk be scheduled for the Base Station Hotel space?

MTA Response to Question 54: No. dimensions will be provided.

Vendor Question 55: Please provide MDOT MTA Communications Systems Overview

MTA Response to Question 55: No. As we don’t understand the need.

Vendor Question 56: Are there any additional required Carriers outside of ATT, TMO, VZW, DISH?

MTA Response to Question 56: See Section 4.1

Vendor Question 57: Section 1.1.4 states that all reported outages shall be addressed by Licensee within two (2) hours of the outage report. What is meant by “addressed”? Access and other issues may prevent Licensee from resolving an outage within 2 hours.

MTA Response to Question 57: Addressed is having resources made available to rectify the issue in a timely manner, not necessarily failure correction.

Vendor Question 58: Please advise if MDOT MTA will accept Microsoft Project as an acceptable alternative to Primavera.

MTA Response to Question 58: Yes, although all schedule requirements are still applicable.

Vendor Question 59: Please confirm that intermodulation study and RF heatmap are not required in the RFP response.

MTA Response to Question 59: Yes, Only the selected vendor is required to execute and the intermodal and heat maps deliverables.

Vendor Question 60: Please provide further detail and timing on intermodal study requirements.

MTA Response to Question 60: For the RFP the Intermodal study is not required.

MTR-21-014-RV

Non-Disclosure Agreement MTR-21-014-RV Metro Tunnel Cellular Service

This Non-Disclosure Agreement (the “Agreement”) is made this ____day of ___________ 20__, by and between _____________________________ (hereinafter referred to as "the Offeror ") and the State of Maryland (hereinafter referred to as "the State").

Offeror warrants and represents that it intends to submit a proposal in response to MTR-21-014-RV Metro Tunnel Cellular Service. In order for the Offeror to submit a proposal, it will be necessary for the State to provide the Offeror with access to certain confidential information including, but not limited, to the “Metro Tunnel Drawings”. All such information provided by the State shall be considered Confidential Information regardless of the form, format, or media upon which or in which such information is contained or provided, regardless of whether it is oral, written, electronic, or any other form, and regardless of whether the information is marked as “Confidential Information”. As a condition for its receipt and access to the Confidential Information described above, the Offeror agrees as follows:

1. Offeror will not copy, disclose, publish, release, transfer, disseminate or use for any purpose in any form any Confidential Information received, except in connection with the preparation of its Bid.

2. Each employee or agent of the Offeror who receives or has access to the Confidential Information shall execute a copy of this Agreement and the Offeror shall provide originals of such executed Agreements to the State. Each employee or agent of the Offeror who signs this Agreement shall be subject to the same terms, conditions, requirements and liabilities set forth herein that are applicable to the Offeror.

3. Offeror shall return the Confidential Information to the State within five Business Days of the State’s Notice of recommended award. If the Offeror does not submit a Bid, the Offeror shall return the Confidential Information to Christie E. Williams, CPPB, MTA on or before the due date for Bids.

4. Offeror acknowledges that the disclosure of the Confidential Information may cause irreparable harm to the State and agrees that the State may obtain an injunction to prevent the disclosure, copying, or other impermissible use of the Confidential Information. The State’s rights and remedies hereunder are cumulative and the State expressly reserves any and all rights, remedies, claims and actions that it may have now or in the future to protect the Confidential Information and/or to seek damages for the Offeror’s failure to comply with the requirements of this Agreement. The Offeror consents to personal jurisdiction in the Maryland State Courts.

5. In the event the State suffers any losses, damages, liabilities, expenses, or costs (including, by way of example only, attorneys’ fees and disbursements) that are attributable, in whole or in part to any failure by the Offeror or any employee or agent of the Offeror to comply with the requirements of this Agreement, Offeror and such employees and agents of Offeror shall hold harmless and indemnify the State from and against any such losses, damages, liabilities, expenses, and/or costs.

6. This Agreement shall be governed by the laws of the State of Maryland.

7. Offeror acknowledges that pursuant to Section 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland, a person may not willfully make a false or fraudulent statement or representation of a material fact in connection with a procurement contract. Persons making such statements are guilty of a felony and on conviction subject to a fine of not more than $20,000 and/or imprisonment not exceeding five (5) years or both. Offeror further acknowledges that this Agreement is a statement made in connection with a procurement contract.

MTR-21-014-RV

8. The individual signing below warrants and represents that they are fully authorized to bind the Offeror to the terms and conditions specified in this Agreement. If signed below by an individual employee or agent of the Offeror under Section 2 of this Agreement, such individual acknowledges that a failure to comply with the requirements specified in this Agreement may result in personal liability.

Offeror:

By:

Signature/Seal

Printed Name:

Title:

Date:

Address:

MARYLAND TRANSIT ADMINISTRATION

OFFICE OF PROCUREMENT

Contract Number: MTR-21-014-RV Metro Tunnel Cellular Service

DATE: June 15,2021 PRE-BID MEETING TIME: 8:00 A.M.

COMPANY NAME

PRINTED NAME PHONE NUMBER

Present E-MAIL ADDRESS

MTA - Procurement Frank Conaway Fconaway1@mdot.maryland.gov

American Tower Corporation

Derek Zwier

<derek.zwier@americantower.com

Connectivity Wireless Garth Doone gdoone@connectivitywireless.com Communications Electronics

Glenn Lesley glesley@talkcei.com>

Transit Wireless

Saeid Malaki

<smalaki@transitwireless.com>

Neutral path networks Chukwuma Agba Neutralpathnetworks.com boingo wireless, inc. Susan scheiding

<sscheiding@boingo.com>

Extenet systems Shawn Nolan <snolan@extenetsystems.com Mona Electric Group, Inc.

Nick.Nocar Nick.Nocar@getmona.com mailto:gdoone@connectivitywireless.com mailto:glesley@talkcei.com

Mobilitie

Nic Adams nadams@mobilitie.com

Ugridd

Todd Fagen tfagen@uGRIDD.com

MTA

REV. 10/15

mailto:nadams@mobilitie.com mailto:tfagen@ugridd.com