Addendum_4_-_2502503.pdf
PDF 435 KB Posted
- Attached to
- Professional Engineering Consulting Services State and local contract opportunity
- Solicitation number
- 2502503
- Issued by
- Lake County, Florida
About this file
This is an Addendum 4 document for a Request for Qualifications (RFQ-2502503) issued by the City of Leesburg, Florida, seeking professional engineering consulting services to augment municipal infrastructure project capabilities. The City intends to establish contracts with up to eight qualified firms across multiple engineering disciplines, including stormwater (30%), site/civil (20%), transportation/traffic (20%), utility systems and infrastructure (20%), landscape architecture (5%), and structural engineering (5%). Firms must demonstrate expertise in site civil engineering, stormwater/hydraulics, structural engineering, utility systems, coastal and environmental engineering, geotechnical work, and transportation/roadway design. Key procurement dates include a questions deadline of September 29, 2025, solicitation closing on October 14, 2025, evaluation of submittals on October 21, 2025, potential interviews for short-listed firms, and an award recommendation to be posted by October 31, 2025. The contract will have an initial three-year term with potential for a three-year extension, allowing the City to assign specific projects through individual Task Orders.
Compensation will be provided on a fixed hourly or per-unit basis consistent with actual hours worked or units completed, with monthly invoicing for work performed on existing Task Orders. The evaluation process will assess submissions across seven criteria totaling 102 points, emphasizing firm information (15 points), overall experience (30 points), staff qualifications (40 points), schedule/budget ability (10 points), and references. MBE/SBE/WBE certification will be considered in the evaluation process for 5 points, though no specific percentage goals are mandated. Selected firms must maintain appropriate insurance coverage, including an A.M. Best rating of at least "A," and will be subject to federal procurement standards, potentially including American Rescue Plan Act provisions. Each Task Order will require detailed proposals specifying scope, compensation, and resource allocation, with the City reserving the right to obtain proposals from other contractors.
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Text version
DATE: October 13, 2025 TO: All Interested Consultants and Other Interested Parties FROM: Hosea Goodwyn, Procurement Manager
The City makes the following changes, additions, deletions, information, and/or clarifications, and now considers the addendum a part of the Request for Qualifications (RFQ) document. The Consultant must include a signed copy of this document in their submittal. If the Consultant has already uploaded their submittal to OpenGov, the Consultant should revise their electronic submittal to include this addendum. In any case, the submission of the statement of qualifications is an acknowledgment of receipt of the addendum. The City will construe all statement of qualifications received as though the Consultant has received and acknowledged the addendum.
The following is hereby made part of the solicitation.
1. Revised RFQ Tentative Schedule.
The original solicitation was missing the Proposal Submittal Form. The tentative schedule has been revised to allow firms time to include this document in their submissions. Please include the Proposal Submittal Form (See attachment) in Tab 1.
RFQ TENTATIVE SCHEDULE
Monday, September 29, 2025 at 4:30
PM
Questions regarding this submittal due in Procurement Division Office via eProcurement portal, OpenGov
Thursday, October 2, 2025 by 4:30 PM Issuance of Addendum
11: 00 A.M., Tuesday, October 14, 2025 Solicitation closing date; all submittals due on this date and time
11: 00 A.M., Tuesday, October 21, 2025 Solicitation closing date; all submittals due on this date and time
Tuesday, October 21, 2025
Time: TBD
Evaluation of written submittals completed
Location: TBD
Tuesday, October 28, 2025
Time: TBD
Evaluation of written submittals completed
Location: TBD
RFQ 2502503
Professional Engineering Consulting Services
Addendum No. 4
RFQ TENTATIVE SCHEDULE
Date: TBD Time: TBD
Presentations/Interviews for short listed firms (Public Meeting) Location: TBD
By Friday, October 31, 2025 Award Recommendation Posted
Next scheduled meeting after all pertinent forms and documents are complete and ready for review by City Commission
City Commission approval of Selection Committee ranking
2. Proposal Submittal Form (See attachment)
ACKNOWLEDGEMENT-Addendum #4
Company Name
Signature of Officer
Type/Print Officer’s Name & Title
REQUEST FOR QUALIFICATIONS
RFQ NO. 2502503
Proposal Submittal Form
To: Procurement Division
Leesburg Municipal Services Center
CITY OF LEESBURG
204 5th Street Leesburg, FL 34748
The undersigned hereby declares that after examining the Solicitation Documents for which statement of qualifications were advertised to be returned by 11:00 A.M., Tuesday, October 21, 2025, does hereby submit a response to the proposal and warrants that:
A. She/He is an officer of the organization.
B. She/He is authorized to offer a proposal in full compliance with all requirements and conditions, as set forth in the RFQ.
C. She/He has fully read and understands the RFQ and has full knowledge of the scope, nature, quantity and quality of the work to be performed; and the requirements and conditions under which the work is to be performed.
D. If accepted, a contract will be issued as proposed subject to any revisions mutually agreed upon by the City and the vendor.
FOR THIS PROPOSAL TO BE CONSIDERED VALID
IT IS MANDATORY THAT THE PROPOSAL BE SIGNED
IN THE SPACE PROVIDED BELOW
The Proposer hereby acknowledges receipt of the following Addenda, if any:
No.________ Dated ____________________ No.________ Dated ____________________ No.________ Dated ____________________
The City reserves the right to accept any or all proposals, to waive informalities, and to reject all or any part of any proposal as they may deem to be in the best interest of the City.
This Proposal Submittal Form is a mandatory form. An officer or representative who has official authorization to sign proposals MUST sign this Proposal Submittal Form. Failure to sign in the space provided below will result in the proposal being rejected.
Statement of Qualifications not received by advertised due date and time not be considered.
REQUEST FOR QUALIFICATIONS
RFQ NO. 2502503
Signing the Proposal Submittal Form affirms that the original Request for Qualification document has not been altered in any way.
Company Name______________________________
F.E.I.N or S.S. #______________________________
Name of Owner/Partner/Officer (Print)______________________________
Title/Position of Owner/Partner/Officer (Print)______________________________
Signature of Owner/Partner/Officer______________________________
Business Telephone______________________________ Fax Telephone______________________________
Email Address (not web site address) ______________________________
Business Address______________________________ City/State/Zip______________________________
Mailing Address______________________________
Address To Send PO______________________________
Remittance Address______________________________
City/State/Zip_____________________________
| Proposal Submittal Form - Addendum 4.pdf |
| Proposal Submittal Form |
| To: Procurement Division |
| Leesburg Municipal Services Center |
| CITY OF LEESBURG |
| 204 5th Street |
| Leesburg, FL 34748 |
| The undersigned hereby declares that after examining the Solicitation Documents for which statement of qualifications were advertised to be returned by 11:00 A.M., Tuesday, October 21, 2025, does hereby submit a response to the proposal and warrants t... |
| A. She/He is an officer of the organization. |
| B. She/He is authorized to offer a proposal in full compliance with all requirements and conditions, as set forth in the RFQ. |
| C. She/He has fully read and understands the RFQ and has full knowledge of the scope, nature, quantity and quality of the work to be performed; and the requirements and conditions under which the work is to be performed. |
| D. If accepted, a contract will be issued as proposed subject to any revisions mutually agreed upon by the City and the vendor. |
| FOR THIS PROPOSAL TO BE CONSIDERED VALID |
| IT IS MANDATORY THAT THE PROPOSAL BE SIGNED |
| IN THE SPACE PROVIDED BELOW |
| The Proposer hereby acknowledges receipt of the following Addenda, if any: |
| No.________ Dated ____________________ |
| No.________ Dated ____________________ |
| No.________ Dated ____________________ |
| The City reserves the right to accept any or all proposals, to waive informalities, and to reject all or any part of any proposal as they may deem to be in the best interest of the City. |
| This Proposal Submittal Form is a mandatory form. An officer or representative who has official authorization to sign proposals MUST sign this Proposal Submittal Form. Failure to sign in the space provided below will result in the proposal bei... |
| Statement of Qualifications not received by advertised due date and time not be considered. |
| Signing the Proposal Submittal Form affirms that the original Request for Qualification document has not been altered in any way. |
| Company Name______________________________ |
| F.E.I.N or S.S. #______________________________ |
| Name of Owner/Partner/Officer (Print)______________________________ |
| Title/Position of Owner/Partner/Officer (Print)______________________________ |
| Signature of Owner/Partner/Officer______________________________ |
| Business Telephone______________________________ |
| Fax Telephone______________________________ |
| Email Address (not web site address) ______________________________ |
| Business Address______________________________ |
| City/State/Zip______________________________ |
| Mailing Address______________________________ |
| City/State/Zip______________________________ |
| Address To Send PO______________________________ |
| City/State/Zip______________________________ |
| Remittance Address______________________________ |
| City/State/Zip_____________________________ |
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