Addendum_3_-_2502503.pdf

DATE: October 2, 2025 TO: All Interested Consultants and Other Interested Parties FROM: Hosea Goodwyn, Procurement Manager

The City makes the following changes, additions, deletions, information, and/or clarifications, and now considers the addendum a part of the Request for Qualifications (RFQ) document. The Consultant must include a signed copy of this document in their submittal. If the Consultant has already uploaded their submittal to OpenGov, the Consultant should revise their electronic submittal to include this addendum. In any case, the submission of the statement of qualifications is an acknowledgment of receipt of the addendum. The City will construe all statement of qualifications received as though the Consultant has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. Can Section 4.7 of the RFP be revised to exclude indemnification obligations due to the negligence of the City?

A1. See attachment insurance requirements.

Q2. Will there be any bonding requirements?

A2. No.

Q3. Is the City seeking engineering services for its Electric Utility and if so, would this estimated work be included in the category of “Utility Systems and Infrastructure” at 20% of the work?

A3. No.

Q4. Could you please advise if the City of Leesburg has a published 5-year Capital Improvement Plan (CIP)? If so, would you be able to provide a copy or direct me to where it can be accessed?

A4. No. A 5-year Capital Improvement Plan (CIP) is not available at this time.

Q5. As currently worded, we believe that the indemnity provision under Section 4.7 on page 20 and 21 of the RFQ is not in compliance with FL Statute 725.08 and is unenforceable. Would the City please consider rewording same to conform with the statute? Suggested language per FL Statutes 725.08: “The design professional shall indemnify and hold harmless the agency, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract."

A5. See attached insurance requirements.

RFQ 2502503

Professional Engineering Consulting Services

Addendum No. 3

Q6. Would the City please consider removing the language of bonding requirements on page 44 of the RFQ (200.325), as these are only applicable to contractors, not design professionals?

A6. This language is included in the solicitation to address future needs should federal grant funding become available, as mentioned in Section 6.7, Grant Funding Compliance.

ACKNOWLEDGEMENT-Addendum #3

Company Name

Signature of Officer

Type/Print Officer’s Name & Title

REQUEST FOR QUALIFICATIONS

RFQ NO. 2502503

Professional Engineering Consulting Services

4 INSURANCE REQUIREMENTS

4.1.1 The following insurance requirements will be applicable to any Supplier awarded a Contract. The

Contractor will be required to have in force the below insurance for the duration of the project with the City of Leesburg listed as the Additional Insured.

4.1.2 Insurance and Indemnity Requirements:

A. Scope of Insurance – The Contractor shall procure and maintain at its own expense, the following minimum insurance coverage, unless otherwise specified in the agreement, contract or lease.

1. All required insurance shall be provided by insurers acceptable to the City with an A.M. rating of at least A: VII

2. The Contractor shall require, and shall be responsible for assuring that any and all of its subcontractors secure and maintain such insurance that are required by law to be provided on behalf of their employees and other until the completion of that sub-contractor’s work.

3. The required insurance shall be secured and maintained for not less than the limits required by the City, or as required by law, whichever is greater

4. The required insurance shall not limit the liability of the Contractor. The City does not represent these coverages or amounts to be adequate or sufficient to protect the Contractor’s interests or liabilities, but are merely required minimums.

5. The provisions of the required insurance are subject to the approval of the City’s Risk Manager, and upon request, the Contractor shall make available certified copies of the various policies for inspection.

6. All liability insurance, except professional liability, shall be written on an occurrence basis.

7. The Contractor waives its right of recovery against the City to the extent permitted by its insurance policies.

8. Insurance required of the Contractor, or any other insurance of the Contractor shall be considered primary, and insurance of the City, if any, shall be considered excess as applicable to any claims which arise out of the agreement, contract or lease.

B. Indemnification – The Contractor shall indemnify and hold harmless the City and its officers and employees, from liabilities, damages, attorneys’ losses, and costs, including, but not limited to, reasonable fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contract and other persons employed or utilized by the Contractor in the performance of the contract.

C. Certificate of Insurance – The Contractor shall provide evidence of required minimum insurance by providing the City an ACORD or other Certificate of Insurance in forms acceptable to City, before any work under the agreement, contract, or lease begins. Except for workers’ compensation and professional liability, the Contractor’s insurance policies shall be endorsed to name the City of Leesburg as additional insured to the extent of the agreement, contract or lease.

Professional Engineering Consulting Services

1. The Certificate(s) of Insurance shall designate the City as certificate holders as follows:

City of Leesburg, Attn: Purchasing Manager, P.O. Box 490630, Leesburg, Florida 34749- 0630.

2. The Certificate(s) of Insurance shall include a reference to the project and/or purchase order number.

3. The Certificate(s) of Insurance shall indicate that the City shall be notified at least thirty

(30) days in advance of cancellation.

4. The Certificate(s) of Insurance shall include all deductibles and/or self-insurance retentions for each line of insurance coverage.

5. The Contractor, at the discretion of the Risk Manager for the City, shall provide information regarding the amount of claims payments or reserves chargeable to the aggregate amount of the Contractor’s liability coverage(s).

D. Comprehensive General Liability – The Contractor shall purchase and maintain Commercial General Liability coverage on forms no more restrictive than the latest editions of the Commercial General Liability policies of the Insurance Services Office (ISO). The Commercial General Liability policy shall provide minimum limits of $1,000,000 per occurrence combined single limit that includes coverage for bodily and personal injury and property damage liability for premises, operations, products and completed operations*, independent contractors, contractual liability covering the agreement, contract or lease, broad form property damage coverage, and property damage resulting from explosion, collapse or underground exposures (x,c,u).

For remodeling and construction projects, the Contractor shall purchase and maintain products and completed operations coverage for a minimum of three (3) years beyond the City’s acceptance of the project.

E. Business Automobile Liability – The Contractor shall purchase and maintain Business Automobile Liability coverage on forms no more restrictive than the latest editions of the Business Automobile Liability policies of the Insurance Services Office (ISO). The Business Automobile Liability policy shall provide minimum limits of $1,000,000 per occurrence combined single limit that includes coverage for claims for bodily injury and property damage arising from the use of motor vehicles, including on-site and off-site operations, and owned, non-owned and hired vehicles, and employee non-ownership use.

F. Workers’ Compensation – The Contractor shall purchase and maintain Worker’s Compensation insurance for all workers’ compensation obligations imposed by state law and with employers liability limits of at least $100,000 each accident and $100,000 each employee with $500,000 policy limit for disease. Contractors exempt from maintaining Workers’ Compensation insurance must provide a valid certificate of exemption issued by the State of Florida.

Professional Engineering Consulting Services

G. Liability – The Contractor shall hold and save the City of Leesburg, its officers, agents, and employees harmless from liability of any kind in the performance of or fulfilling the requirements of a Contract resulting from this solicitation.