Addendum #3 - 4-25-2023.pdf

Addendum No. 3

April 25, 2023

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

OFFICE OF STATE PROCUREMENT

Atif Chaudhry, Secretary

Project No.: AH-000-200-001 Design and Construction of a Fire Alarm and Mass Notification System @

Maryland School for the Deaf – Columbia Campus

This Addendum will clarify, add to, delete from, correct and/or change the bid documents for the project referenced above to the extent indicated. This Addendum is hereby made a part of the bid documents on which the contract will be based. By submitting a bid for this solicitation, you acknowledge receipt of this addendum. All questions must be in writing and addressed to the Procurement Officer.

This Addendum includes the following:

• Project Cost Classification clarification

• Calendar days to complete the project clarification.

• Questions and Answers

• 1% electronic transaction fee for all construction projects with Engineers Estimates at $5 million and below.

End of Addendum No. 3

Issued by:

State of Maryland

Department of General Services Office of Procurement & Logistics

301 West Preston Street Room 1204

Baltimore, Maryland 21201 Jessica Matos

Procurement Officer

PROJECT No. AH-000-200-001 Design and Construction of a Fire Alarm and Mass Notification System

Maryland School for the Deaf – Columbia Campus

PROJECT COST CLASSIFICATION: “E” - ($2,500,000 - $5,000,000)

CALENDAR DAYS TO COMPLETE THE PROJECT:

486 Calendar Days from NTP to Substantial Completion 530 Calendar Days Overall from NTP to Approval by the Office of the State Fire Marshal

QUESTIONS AND ANSWERS:

Question #1: Please confirm total number of users that will utilize the application after completion:

Answer #1: 250 – 350 people is a good estimate for the number of users.

Question #2: Please confirm the total number of end points (laptops, tablets, TV’s, etc.) that will be connected to the system.

Answer #2: Not including message boards, MSD estimates 650 devices.

Question #3: Please confirm all existing TV’s are capable of 3rd party interfaces.

Answer #3: There are currently 4 TV’s that are similar to the existing TV at the Benson Gym on the Frederick Campus. However MSD will be expanding that number to 7 TV’s over the next 6 months. The Design should plan for 7 TV’s and interfaces.

Question #4: Can we schedule another site visit for completing the design? We may have conflicts with the provided drawings and we may need to investigate further.

Answer #4: Additional site visits may be scheduled for investigation. Additional drawings for reference will be issued.

Question #5: Due to the complexity of this project and the Design requirements we would like to request additional time for preparing our design and bid submission?

Answer #5: So far only one Bidder has requested an extension of the Bid Due Date. Per the Bid documents the Design is to be completed by the Design-Builder awarded the contract. The Design is required to be obtained from a Maryland licensed Fire Protection Engineer and reviewed by the Owner.

Question #6: Can I request the latest Fire Alarm and Sprinkler Inspection reports for all three buildings?

Answer #6: The current reports will be issued.

Question #7: What are the working hours during the school year and are weekends allowed?

Answer #7: This is a very complex issue to be scheduled. The work cannot be performed in classrooms and other spaces when occupied by students. Spaces such as IT Closets, Mechanical and Electrical Rooms are available with reasonable noise limits (hammer drill use) when adjacent to occupied areas. The Denton and Steiner buildings would be available all night on weekdays and all day weekends. The Baker building is available Friday night through Sunday mid-afternoon. Pulling cable can be performed in hallways during teaching periods but must be paused at break periods between classes. The School will work with the Design-Builder to accommodate the project the best they can over the school year. The Columbia Campus calendar is available on the website.

Question #8: Can you provide any CAD file or architectural drawing for all three buildings?

Answer #8: Additional Fire Alarm update drawings will be issued for reference.

ELECTRONIC TRANSACTION FEE:

a. Contractor shall pay an electronic transaction fee to the State in the amount of one percent (1%) of the total contract sales. The electronic transaction fee is calculated based on all sales transacted under the contract, minus any returns or credits. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge, but shall be included in the contract’s unit prices.

b. The electronic transaction fee shall be submitted to the Office of State Procurement: Fiscal Services Division, 301 W. Preston Street, Room 1309 Baltimore, MD, 21201 No later than Forty-five (45) calendar days after the end of each reporting period along with a Monthly Usage Report documenting all contract sales. An excel version of the Monthly Usage Report shall be emailed to dgs.statewidecontractsusagereport@maryland.gov.

c. Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third-party analysis of all contract activity.

d. Prior to Award, Contractors will be asked to confirm in writing that their unit prices include the one percent (1%) electronic transaction fee.

mailto:dgs.statewidecontractsusagereport@maryland.gov