Addendum #1 - 4-19-2023.pdf

Addendum No. 1

April 19, 2023

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

OFFICE OF STATE PROCUREMENT

Atif Chaudhry, Secretary

Project No.: AH-000-200-001 Design and Construction of a Fire Alarm and Mass Notification System @

Maryland School for the Deaf – Columbia Campus

This Addendum will clarify, add to, delete from, correct and/or change the bid documents for the project referenced above to the extent indicated. This Addendum is hereby made a part of the bid documents on which the contract will be based. By submitting a bid for this solicitation, you acknowledge receipt of this addendum. All questions must be in writing and addressed to the Procurement Officer.

This Addendum includes the following:

• Pre-Bid Summary

• Pre-Bid Minutes

• Pre-Bid Sign in Sheet

End of Addendum No. 1

Issued by:

State of Maryland

Department of General Services Office of Procurement & Logistics

301 West Preston Street Room 1204

Baltimore, Maryland 21201 Jessica Matos

Procurement Officer

Office of State Procurement Pre-Bid Meeting Date: April 12, 2023, at 10:00am

Procurement Officer’s Summary

PROJECT NUMBER: AH-000-200-001

PROJECT DESCRIPTION: Design and Construction of a Fire Alarm and Mass Notification System @ Maryland School for the Deaf – Columbia Campus

PROCUREMENT SOURCE SELECTION: This contract will be awarded in accordance with the Multi- Step Competitive Sealed Bidding Method under COMAR 21.05.02.17.

PROJECT COST CLASSIFICATION:

BID DUE DATE: May 4, 2023, at 2:00 PM

CALENDAR DAYS TO COMPLETE THE PROJECT:

16 Months (486 calendar days from NTP) to Substantial Completion 530 calendar days to receive full approval from the Office of the State Fire Marshal

LIQUIDATED DAMAGES: $1,500.00 (one thousand five hundred dollars) per day

PROCUREMENT OFFICER: Jessica Matos jessica.matos@maryland.gov

DGS PROJECT MANAGER: Mark Peterson mark.peterson@maryland.gov

MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 25% (No Split)

The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Refer to the “Minority Business Enterprise Utilization Procedures – February 5, 2021” for further information.

VETERAN-OWNED SMALL BUSINESS ENTERPRISE:

The VSBE subcontracting participation goal for this Solicitation is: 5%

The VSBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Please review all VSBE information carefully. Refer to “Attachment E – Veteran-owned Small Business Enterprise” for further information.

eMarylandMarketplaceAdvantage (eMMA): https://emma.maryland.gov

This project solicitation is being performed using the State’s eMarylandMarketplaceAdvantage (eMMA) on-line electronic bidding program. Bids for this project will be accepted solely through the use of eMMA.

eMMA Bid Form:

For this solicitation, the Bid Form contains 5 line items – Base Bid (Base Bid + Allowance), Unit Prices 1 - 3 and Total Bid (Base Bid + Allowances + Unit Prices 1-3).

Bidders are to submit a bid for ALL LINES.

ATTACHMENTS:

ALL forms required to be submitted with the bid must be attached to the eMMA bid response.

NOTE: For this solicitation, the following forms MUST be submitted with the bid.

Everything that is stated in Section 4 – Bid Format & MS-IFB Attachments

The apparent low bidder will be required to submit the original bid bond within 72 hours of notification from the procurement officer.

PREVAILING WAGE RATES:

Prevailing wage rates apply to all contracts in the amount of $250,000 or more. Wage rates applicable to projects of $250,000 or more are attached to the specifications.

INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

QUESTIONS DEADLINE:

The deadline for Questions has been established as: April 20, 2023, at 2:00 p.m.

All Questions must be submitted, in writing, to the Procurement Officer.

https://emma.maryland.gov/

Maryland School for the Deaf, Columbia Campus

AH-000-200-001 Fire Alarm and Mass No�fica�on System

Pre-Bid Mee�ng April 12, 2023 10:00 am

The Pre-Bid mee�ng at the project site began with introduc�ons of all the atendees present.

The DGS Project Manager, Mr. Peterson, provided a history of a similar project completed at the MSD Frederick campus as an example of the opera�on and performance goals for the new Columbia system. As the Frederick MNS was completed in the fall of 2017, it is expected that the technology, opera�ng system so�ware and the physical devices have progressed forward during the intervening 5 years. The intent of this project is not to repeat the earlier system but mirror the opera�on using currently available products. All the atendees were encouraged to set up appointments to see the Frederick MNS in person. The mee�ng con�nued with descrip�ons of some of the design and construc�on issues encountered with the Office of the State Fire Marshall and how they were resolved for approval. The requirements of NFPA-72 must be followed as dictated by the FM. Ms. Ann Miller of MSD reviewed how the administrators, staff and students along with parents interact with the MNS. The no�fica�ons are received on pc’s, laptops and cellphones. The no�fica�ons are displayed on scrolling text signs, monitors, smartboards and screens. The visual component of the colored strobes is the first no�fier followed by the dissemina�on of specific informa�on by text. American Sign Language videos prepared by MSD are also shown on the appropriate devices. The emphasis for this MNS is visual while retaining the code required audio no�fica�ons. The Design-Builder submi�ng on this project through their Fire Protec�on Engineer must incorporate review by DGS and MSD. The placement of signaling devices is cri�cal for staff and student interac�on.

The DGS Procurement Officer, Ms. Matos, reviewed the Mul�-Step Invita�on for Bids. The Due Dates (pg3), Dura�on from the No�ce to Proceed, Qualifica�ons (pg24), Technical Submissions (pg31-36), Atachments (pg39), MBE Goals and Bid Form (pg75). Allowance and Unit Prices were discussed as well as the 1st and 2nd digital envelopes. Please review Sec�on 4 star�ng on page 31. Only the apparent Low Bidder submits the remainder of the Bid informa�on, Bonds and Insurance. The Bid Tabula�on is considered confiden�al and does not post on eMMA with any pricing indicated. Refer to atachment E for VSBE requirements. All Bid Ques�ons are directed to the Procurement Officer only for distribu�on.

Ms. Chanel Wilcox of the DGS MBE Office reviewed the contract MBE goal of 25% with the VSBE goal of 5%. The Waiver process was discussed requiring a documented good faith effort by the Bidder. Refer to forms A and E. Waivers are possible but not usually granted except under extreme condi�ons. The MBE forms are available on eMMA.

There was period of Ques�on and Answer as follow:

• Student laptops were iden�fied as being provided on a one to one basis and remain in the school.

• For Frederick campus tours contact Ms. Ann Miller.

• No�fica�on devices must have individual IP addresses for NFPA required monitoring.

• For bidding purposes assume the fiber between buildings is available. Tes�ng prior to bid is not required.

• The pdf’s provided were intended to be used for backgrounds since there is no new bearing or non-bearing construc�on. DGS will determine if CADD drawings are available and issue an addendum accordingly.

A walk through, for those in atendance, of the Denton, Steiner and Baker Building IT Closets and Electrical Rooms to review the racks and panels was conducted a�er the Pre-Bid mee�ng concluded.

End of Mee�ng Minutes