1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 2

IFB 004-22 USDA COMMODITY PROCESSING

Solicitation Released: August 20, 2021

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. The Pre-Bid Teleconference Sign-in Sheet and Agenda pertaining to this IFB is attached hereto as Attachment 1.

2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Attachment 2.

3. CCPS is replacing the Bid Cost Form in its entirety to reflect the revised USDA

Code Number, Approved Brand, and Packing for Line # 8 USDA 100156; Line #12, USDA 110244, Individually Wrapped; and Line #13, Approved Brand Big Daddy’s 55293. In addition to the Line Numbers, the Unit of Measure has also been added. The revised Bid Cost Form attached hereto as Attachment 3.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

DocuSign Envelope ID: 9AC9D2D1-6031-4892-AE0D-8C093EC12D46

September 21, 2021 | 12:46:44 PM EDT

IFB 004-22 USDA Commodity Processing Page 2 of 7

ATTACHMENT 1

IFB NO. 004-22

USDA COMMODITY PROCESSING

PRE-BID TELECONFERENCE CALL

August 27, 2021, 10:00 A.M.

Call In Phone Number

(712) 775-7465 Access Code: 222743#

Clayton County Public Schools Department of Purchasing

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Ingrid Farahdel, Nutrition Coordinator

3. Questions and Answers Ingrid Farahdel

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 218 Stockbridge Road, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Tuesday, September 21, 2021.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, September 7, 2021. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 004-22 USDA Commodity Processing Page 3 of 7

IFB 004-22 USDA Commodity Processing

Pre-Bid Teleconference Call Friday, August 27, 2021, 10:00 A.M.

Attendance Sheet

Name Signature Title Company Name

1 Sheila Jennings Pre-Bid Teleconference Regional Sales Associate Prime Food Brokers

2 Karol Jacobson Pre-Bid Teleconference N/A Schwan’s Food Service, Inc.

3 Dawn Wanyo Pre-Bid Teleconference Commodity Manager Maid Rite Specialty Foods

4 Cindy Dewald Pre-Bid Teleconference Bid Coordinator Tasty Brands

5 Jenny Nguyen Pre-Bid Teleconference N/A International Foods Solutions

6 Jody Hardin Pre-Bid Teleconference N/A Gold Creek Foods

7 Ingrid Farahdel Pre-Bid Teleconference Nutrition Coordinator CCPS

8 Rose Tookes Pre-Bid Teleconference Purchasing Buyer CCPS

IFB 004-22 USDA Commodity Processing Page 4 of 7

ATTACHMENT 2

QUESTION 1: Is this a site to site (location to location) bid or is it a warehouse bid?

(i.e. supplier only need to deliver the products to one central location)

ANSWER The awarded vendor would deliver to schools weekly. The direct shipped awarded items will be delivered to CCPS Maintenance Warehouse, ATTN: School Nutrition Warehouse Supervisor, 218 Stockbridge Rd., Jonesboro, GA 30236.

QUESTION 2: What is the delivery date for this bid?

ANSWER The delivery date will be announced after the contract has been awarded for this IFB. The initial contract award is anticipated, but not guaranteed, for SY 21-22.

QUESTION 3: If it is for SY 21-22 then the delivery date will be through 6/30/2022 (using 21-22 SEPDS as Commodity Draw Down Value). If it is for SY 22 - 23 then the delivery date will be from 7/1/2021 - 6/30/2022 (using 22-23 SEPDS as Commodity Draw Down Value). However, this SEPDS won't be approved by USDA till 11/15/21.

ANSWER Bidder shall use the current SEPDS on the Bid Cost Form, and the cost will be adjusted after 11/15/21.

QUESTION 4: We have downloaded two documents (one in pdf and one in Excel) that has items/pricing columns. Do we need to complete BOTH documents or do we just need to put in our bid pricing in the Excel Spreadsheet?

ANSWER No. You must enter cost in the BONFIRE Bid Table for IFB 004-22 USDA Commodity Processing.

QUESTION 5 If you are showing spec on a line do you still have to provide a sample?

ANSWER Yes. Samples are still required when requested.

QUESTION 6 LINE 8 Shredded Beef - USDA CODE IS 100154 We are spec #470490 Beef Shred and our USDA Code is 100156 is this a typo on your part?

May we bid our Beef Shred with USDA Code 100156 #470490 which is showing the spec item on this line?

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

QUESTION 7: The item number I have for line 12 is 55292 not 55291.

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

IFB 004-22 USDA Commodity Processing Page 5 of 7

QUESTION 8 The item number I have for line 13 is 55293 not 55291. Can I submit item number 55293?

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

QUESTION 9 Just to confirm we can only bid on the 36 listed line items? We cannot add additional codes, can we?

ANSWER Yes. No additional items or codes should be added to the Bid Table.

QUESTION 10 We only have to submit samples if the line item states Samples required, correct?

ANSWER Yes.

QUESTION 11 During the call someone asked the question about only sending one (1) pdf. Just to confirm you want all 74 pages in one (1) pdf along with all the required documents added into this one (1) document/pdf?

ANSWER Bidder must return all 74 pages of this IFB. Bidder must also enter cost in the BONFIRE Bid Table for IFB 004-22 USDA Commodity Processing

QUESTION 12 NOI column - Our beef products are Fee for Service – Where would you like the FFS price? Would you like the FFS price + USDA value in the NOI column, or would the FFS price be In the Total Case Cost column? This column will show an error if left blank. Would we enter a 0 if FFS pricing goes in the Total case Cost column?

ANSWER FFS Cost goes into the FFS column only.

The USDA value goes into the Deferred Pounds (DF) #’s per case column.

The Net-off-Invoice (NOI) column is for the distributors and may be left blank.

The Total cost would be the cost for the product CCPS will be billed.

DF #’s plus FFS cost.

Commercial cost is what we would be billed if we run out of DF #’s.

You must enter zero (0) in the blank columns.

QUESTION 13 Due to COVID our corporate offices are closed. Will you allow electronic signatures for this bid submittal?

ANSWER Yes.

QUESTION 14 Can we obtain this IFB 004-22 USDA Commodity Bid Cost Form which is in pdf in a excel format?

The pdf document is really small format and will be hard to insert all the information. Can we receive it in excel and complete it in excel and then convert it back over to pdf for you?

IFB 004-22 USDA Commodity Processing Page 6 of 7

ANSWER Bidder must enter cost in the BONFIRE Bid Table for IFB 004-22 USDA Commodity Processing.

QUESTION 15 Bid item #0-12 Stuffed Sandwiches, Buffalo-Style

Is this specification for a bulk pack or individually wrapped item?

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

QUESTION 16 Do we need to complete the standard draft agreement, as part of the bid submission?

ANSWER No.

QUESTION 17 Vendor Item # - What are looking for in this column? This is a numeric only column. Our beef product codes have letters and numbers. We have our product code listed under the manufacturer ID # column, which allowed our code with-out an error.

ANSWER The vendor item number is generated by the distributor. If you do not have a vendor item number, please enter zero (0) in that column.

QUESTION 18 Total Serving Cost - Are you wanting the FFS price + the USDA value or only the FFS cost per serving?

ANSWER We want the FFS only cost in the FFS column. This is the cost without deferred pounds or other costs included in the actual case cost.

QUESTION 19 Total Case Cost - Are you wanting the FFS price + USDA value per case or only the FFS price?

ANSWER We want the FFS only cost in the FFS column. This is the cost without deferred pounds or other costs included in the actual case cost.

QUESTION 20 Is this bid to be supplied by an awarded distributor with delivery to individual school cafeteria locations? Or are USDA Processor vendors to quote independently with direct delivery to a central warehouse?

ANSWER The awarded vendor would deliver to schools weekly. The direct shipped awarded items will be delivered to CCPS Maintenance Warehouse, ATTN: School Nutrition Warehouse Supervisor, 218 Stockbridge Rd., Jonesboro, GA 30236.

The direct shipped awarded items will be delivered to CCPS Maintenance Warehouse, ATTN: School Nutrition Warehouse Supervisor, 218 Stockbridge Rd., Jonesboro, GA 30236.

IFB 004-22 USDA Commodity Processing Page 7 of 7

QUESTION 21 Can you confirm that the USDA code for Shredded Beef is 100156 and should be corrected at line 8 of the Bid Cost Form?

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

QUESTION 22 Would you like the SEPDS (summary end product data schedules) submitted with the bid? These would be for the 21/22 SY. 22/23 SY has not be approved and sent out yet.

ANSWER Bidder shall use the current SEPDS on the Bid Cost Form, and this cost will be adjusted after 11/15/21.

QUESTION 23 It lists Estimated Quantity. Can you clarify if this is in cases or units?

ANSWER The Bid Cost Form has been replaced in its entirety and attached hereto as Attachment 3.

QUESTION 24 Vendor Item # -- what are you looking for in this column? Would this be the same number we put in the Manufacturer # column?

ANSWER The vendor item number is generated by the distributor. If you do not have a vendor item number, please enter zero (0) in that column.

QUESTION 25 Case weight – do you want the gross case weight listed or the net case weight listed?

ANSWER Gross weight.

QUESTION 26 Total serving cost – do you want the commercial serving cost listed or the net serving cost? (Example: 40.00 commercial price/.4167 svg minus

10.00 mozz = 30.00 net pricing/.3125 svg, do you want to see .4167 or .3125)?

ANSWER We do not need the serving price for commercial pricing. Please provide net pricing

QUESTION 27 Total case cost – do you want the commercial case cost listed or the net case cost listed? (Example: 40.00 commercial 10.00 mozz = 30.00 net, do you want to see 40.00 or 30.00)?

ANSWER We do not need the serving price for commercial pricing. Please provide net case cost.

Division of Business Services