Addendum 2 Q & A
246 KB Posted
- Solicitation number
- IFB010-22
- Issued by
- Clayton County, Georgia
About this file
This Addendum 2 document pertains to Invitation for Bids (IFB) 010-22 for Pest Control Services including Termite Inspection and Treatment issued by Clayton County Public Schools (CCPS) in Jonesboro, Georgia. The solicitation, released November 16, 2021, requires pest control services on an as-needed basis with detailed scope of services specifications. A non-mandatory pre-bid teleconference was held on November 30, 2021 at 10:30 A.M. EST via conference call (712) 775-7465, access code 222743#. Written questions were due by 3:00 p.m. on December 7, 2021, submitted to purchasing@clayton.k12.ga.us. Bids were to be submitted through the CCPS e-Procurement Portal at claytonk12ga.bonfirehub.com by 3:00 P.M. EST on Wednesday, December 15, 2021. The addendum includes a pre-bid conference attendance sheet and clarifying answers to bidder inquiries.
The addendum clarifies that work orders are completed at no charge except for termite treatment and wildlife removal outside the vendor's normal scope of expertise. Historical data indicates CCPS averages approximately three work orders per day. A primary point of contact is required during daytime hours, with occasional after-hours meetings between the Maintenance Director and technician as needed for ongoing facility issues. All oral responses provided during the pre-bid conference are non-authoritative; bidders were instructed to rely only on written addenda issued through the CCPS website. Receipt of this addendum required acknowledgement and signature from bidders to avoid proposal rejection.
Text of this file
1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700
DR. MORCEASE J. BEASLEY EMMA BENTON
Superintendent of Schools Chief Financial Officer
ADDENDUM # 2
IFB 010-22
PEST CONTROL SERVICES INCLUDING TERMITE
INSPECTION AND TREATMENT
Solicitation Released: November 16, 2021
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. The Pre-Bid Teleconference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Attachment 1.
2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB.
The questions and their resulting answers are attached hereto as Attachment 2.
Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
Clayton County Public Schools Division of Business Services
DocuSign Envelope ID: D5E4E03D-7A02-4A09-B9F1-0977C55C48B3
December 10, 2021 | 10:44:10 AM EST
IFB 010-22 Pest Control Services including Termite Inspection and Treatment Page 2 of 5
ATTACHMENT 1
IFB NO. 010-22
PEST CONTROL SERVICES INCLUDING TERMITE INSPECTION AND TREATMENTS
PRE-BID TELECONFERENCE CALL
November 30, 2021, 10:30 A.M.
Pre-Bid Conference Call number:
(667) 770-1485 Access code: 222743 #
Department of Purchasing
Agenda
1. Opening Remarks Rose Tookes, Buyer
Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Sondra Clemons, Administrative Asst., Maintenance
Tim Cruz, Coordinator, Maintenance
3. Questions and Answers Sondra Clemons
Rose Tookes
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS) e-Procurement
Portal, at claytonk12ga.bonfirehub.com until 3:00 P.M., Eastern Standard Time (EST) on
Wednesday, December 15, 2021.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, December 7, 2021. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
IFB 010-22 Pest Control Services including Termite Inspection and Treatment Page 3 of 5
IFB NO. 010-22
PEST CONTROL SERVICES INCLUDING TERMITE INSPECTION AND TREATMENT
Pre-Bid Teleconference Call
November 30, 2021, 10:30 A.M.
Pre-Bid Conference Call number:
(712) 775-7465 Access code: 222743 #
Department of Purchasing
Questions
Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*
Name: ____________________________Title:_______________________________
Company/Firm: ________________________________________________________
Email Address: ________________________________________________________
*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.
It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end user department for questions.
IFB 010-22 Pest Control Services including Termite Inspection and Treatment Page 4 of 5
IFB 010-22
PEST CONTROL SERVICES INCLUDING TERMITE INSPECTION AND TREATMENT
Pre-Bid Teleconference Call
Wednesday, November 30, 2021, 10:30 A.M.
Attendance Sheet
Name Signature Title Company Name
1 Theresa Foss Teleconference Call N/A Ecolab
2 Tim Cruz Teleconference Call Coordinator, Maintenance CCPS
3 Dennis Bledsoe Teleconference Call Supervisor, Maintenance CCPS
4 Sondra Clemons Teleconference Call Administrative Assistant, Maintenance CCPS
5 Rose Tookes Teleconference Call Buyer CCPS
IFB 010-22 Pest Control Services including Termite Inspection and Treatment Page 5 of 5
ATTACHMENT 2
QUESTION 1: Are the work orders to be completed no charge or are these subject to additional charges?
ANSWER: Work orders are completed at no charge with the exception of work orders submitted for termite treatment and/or wildlife removal outside the normal scope of the pest control vendor’s area(s) of expertise.
QUESTION 2: How many work orders do you average per day?
ANSWER: Over the past 6 months, the daily average of work orders is 3 work orders per day.
QUESTION 3: In understanding the scope of work, please confirm that a point of contact for both day and night service is needed?
ANSWER: A point of contact is mainly needed during the day. If there is an ongoing issue at a school, occasionally, the Maintenance Director will meet the technician at the facility to ensure proper service is completed.
Division of Business Services
| 2021-12-10T07:49:14-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
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