Addendum 1

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

IFB 010-22 PEST CONTROL SERVICES INCLUDING TERMITE

INSPECTION AND TREATMENT

Solicitation Released: November 16, 2021

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. CCPS is replacing page 2, page 7 and page 8 of this IFB in their entirety to reflect the revised Non-Mandatory Pre-Bid Tele-Conference Access Code Number, Bid Opening via Zoom ID Number and Passcode Number. The replacement is attached hereto as Attachment 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

DocuSign Envelope ID: 852A2222-5AC2-4129-B706-E949D8AFC065

November 19, 2021 | 12:02:40 PM EST

IFB 010-22 Pest Control Services including Termite and Treatment Page 2 of 4

ATTACHMENT 1

SCHEDULE OF EVENTS

EVENT DATE OR DEADLINE

Eastern Standard Time (EST)

IFB Release November 16, 2021

Non-Mandatory Pre-Bid Tele-Conference Call

November 30, 2021 @ 10:30 a.m.

Pre-Bid Tele-Conference Call

Number:

(712) 775-7465

Access code: 222743 #

Deadline For Submission of Questions

December 7, 2021 @ 3:00 p.m.

Submit questions to:

purchasing@clayton.k12.ga.us

Answers Posted to Website by Addendum

December 10, 2021 @ 3:00 p.m.

IFB Submission Deadline December 15, 2021 @ 3:00 p.m.

Bid Opening via Zoom ID 915 2659 7292 December 15, 2021 @ 3:00 p.m.

Purchasing Representative Rose Tookes

BID SUBMISSION FORM

This form must be completed in its entirety and signed by the authorized representative or official submitting the bid. This form must be returned with each bid. Failure to do so will render a bid non-responsive.

Company Name:

Mailing Address:

(Street, City, State, Zip Code)

Email Address:

Phone Number:

Fax Number:

Social Security or Tax ID#:

Name of Authorized Representative:(printed or typed only)

Title of Authorized Representative:

Signature of Authorized Representative:

Date of Signature:

IFB 010-22 Pest Control Services including Termite and Treatment Page 3 of 4

18. accommodations are needed, please notify the Purchasing Department by email not later than forty-eight hours in advance.

19. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict of interest provisions of this IFB contained in Appendix B, General Terms and

Conditions, and Required Form Submittals.

19.1 CCPS reserves the right to issue solicitations for specific projects that are independent of this IFB. Except as stated in this IFB, successful Bidders under this IFB are not precluded from responding to such solicitations.

19.2 All interests of CCPS employees, officers or elected officials in Bidder’s firm should be listed and disclosed with Bidder’s response to this IFB.

A. SUBMISSION OF BIDS

1. Ownership of Bids: Each Bid submitted to CCPS shall become the property of the

CCPS, without compensation to a Bidder, for use by the CCPS, in its discretion. CCPS shall not be liable for any bid preparation costs incurred by Bidders, or for any subsequent work on the Bid or additional documentation required by CCPS.

2. Bid Duration: Bids submitted in response to this IFB must be valid for a period of

One Hundred and Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.

3. Bid Submission Deadline: Responses to this IFB will be received by Clayton County

Public Schools (CCPS) e-Procurement Portal, at claytonk12ga.bonfirehub.com until

3:00 P.M., Eastern Standard Time (EST) on Wednesday, December 15, 2021. The

Bid Opening will be held via Zoom at: IFB 010-22 Pest Control Services including

Termite Inspection & Treatment Bid Opening at 3:00 P.M. EST. Meeting ID: 915 2659

7292 and Passcode: 194039.

3.1 Bidders must register in Bonfire as a vendor at:

https://claytonk12ga.bonfirehub.com/portal/?tab=login in order to submit a bid prior to the submission deadline.

3.2 Bidders and all required forms must be fully completed, signed in ink and uploaded in Bonfire at:

https://claytonk12ga.bonfirehub.com/portal/?tab under the correct solicitation.

3.3 CCPS will only accept online submissions for this IFB. Oral, telephonic, facsimile, emailed and mailed bids will not be considered.

4. Late Responses. Late Responses received will not be considered. Time will be determined in Bonfire (as determined by the time stamp clock when submitted online).

Bids delivered to other locations within CCPS will not be considered.

https://clayton-k12-ga-us.zoom.us/j/91526597292?pwd=QmVZTm5iSzl6VzE4c2VQcVpLNkdzUT09 https://clayton-k12-ga-us.zoom.us/j/91526597292?pwd=QmVZTm5iSzl6VzE4c2VQcVpLNkdzUT09 https://claytonk12ga.bonfirehub.com/portal/?tab=login https://claytonk12ga.bonfirehub.com/portal/?tab

IFB 010-22 Pest Control Services including Termite and Treatment Page 4 of 4

Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference Call has been scheduled for Tuesday, November 30, 2021 at 10:30 A.M., EST. The number for the Pre-Bid Conference Call number is (712) 775-7465, enter access code # 222743 and the pound # symbol. Attendance during the Pre-Bid Conference Call is voluntary for Bidders responding to this IFB; however, Bidders are encouraged to attend the call. Attendance at the Pre-Bid Conference Call is voluntary for Bidders responding to this IFB; however, Bidders are encouraged to attend the call. During the Pre-Bid Conference Call, the general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative. Each Bidder must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the required services.

It should be emphasized, however, that nothing stated or discussed during the course of this conference shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

5. Solicitation Questions: Any questions regarding this IFB should be submitted on or before Tuesday, December 7, 2021 at 3:00 P.M., EST. All questions must be submitted in writing to Debra B. Brewer, Director, by email with the IFB name and number in the subject line to purchasing@clayton.k12.ga.us. Questions received after the designated period may not be considered. Verbal responses are not authoritative.

Answers to questions will be made by addendum posted not later than 3:00 p.m. EST on Friday, December 10, 2021. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation.

6. Prohibited Contacts: All Bidders and representatives of Bidders are strictly prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or any third-party representatives of CCPS on any matter having to do with this IFB. All communications by any Bidder concerning this IFB must be made in writing to the CCPS Purchasing

Department.

7. Examination of Bid Documents:

7.1 Each Bidder is responsible for examining with appropriate care the complete

IFB and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Bidder, who is deemed to have included all costs for performance of the Services in its Bid.

7.2 Each Bidder shall promptly notify CCPS in writing should the Bidder find discrepancies, errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the IFB. Replies to such notices may be made in the form of an addendum to the IFB, which will be posted to the CCPS website.

7.3 CCPS may in accordance with applicable law, by Addendum, modify any provision or part of the IFB at any time prior to the Bid due date and time.

mailto:purchasing@clayton.k12.ga.us

Division of Business Services