Addendum_2-2502503.pdf
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- Attached to
- Professional Engineering Consulting Services State and local contract opportunity
- Solicitation number
- 2502503
- Issued by
- Lake County, Florida
About this file
This addendum pertains to a Request for Qualifications (RFQ-2502503) issued by the City of Leesburg, Florida for professional engineering consulting services to augment municipal infrastructure project capabilities. The City seeks to establish contracts with up to eight qualified firms capable of providing expertise across multiple engineering disciplines including stormwater (30%), site/civil (20%), transportation/traffic (20%), utility systems and infrastructure (20%), landscape architecture (5%), and structural engineering (5%). Required qualifications encompass site civil engineering, stormwater and hydraulics, structural engineering, utility systems, coastal and environmental engineering, geotechnical work, and transportation/roadway design. The procurement schedule specifies that questions are due by September 29, 2025, with solicitation closing on October 14, 2025, evaluation of submittals occurring on October 21, 2025, potential interviews for short-listed firms thereafter, and award recommendation to be posted by October 31, 2025. The contract will commence with an initial three-year term with potential for a three-year extension. Selected firms will be compensated on a fixed hourly or per-unit basis consistent with actual hours worked or units completed, with the City utilizing individual Task Orders to assign specific projects.
The evaluation process assesses submissions across seven criteria totaling 102 points, with emphasis on firm information (15 points), overall experience (30 points), staff qualifications (40 points), schedule and budget ability (10 points), and references. While no specific budget range is explicitly stated, the contract is structured as a flexible, time-saving mechanism for the City to access additional engineering expertise as needed. The procurement does not mandate specific percentage goals for minority, small, or women-owned business enterprises; however, MBE/SBE/WBE certification will be considered during evaluation (5 points). Selected firms must maintain appropriate insurance coverage with an A.M. Best rating of at least "A" and will be subject to federal procurement standards, potentially including American Rescue Plan Act provisions. Compensation will be processed through monthly invoicing for work performed on existing Task Orders, with each Task Order requiring detailed proposals specifying scope, compensation, and resource allocation.
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Text version
DATE: September 16, 2025 TO: All Interested Consultants and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer
The City makes the following changes, additions, deletions, information, and/or clarifications, and now considers the addendum a part of the Request for Qualifications (RFQ) document. The Consultant must include a signed copy of this document in their submittal. If the Consultant has already uploaded their submittal to OpenGov, the Consultant should revise their electronic submittal to include this addendum. In any case, the submission of the statement of qualifications is an acknowledgment of receipt of the addendum. The City will construe all statement of qualifications received as though the Consultant has received and acknowledged the addendum.
Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.
Q1. Tab 1 - Introduction (maximum 1 page) - Maximum 1 point" initially specifies the section as being 1 page allotted. In the requirements for that tab, it allows for a cover letter no longer than two (2) pages, along with a table of contents (not included in page count), and city-provided forms. Can you please clarify the amount of pages allowed for this section, and the cover letter itself?
A1. Tab 1 – Introduction (maximum 2 pages) – Maximum 1 point
Q2. Under 1 FORMS AND ATTACHMENTS, the Federal Procurement Standards (2CFR 200.317- 200.326) and Appendix to CFR Part 200 (both on page 3). Are there forms that need to be filled out or a letter written to confirm that we comply?
A2. No.
Q3. Under 6.2.4 Licenses, Registration and Certificated. When submitting for Survey and Utility Infrastructure do we need to contact the City of Leesburg for city licenses, registrations and certificates? We have all of our state licenses. Is that sufficient?
A3. You are not required to contact the City in reference to Section 6.2.4.
Q4. Could the City please clarify if there is or not a Tab 8 and Tab 9? Page 32 does not show them under Criteria.
A4. This is an error. Tab 8 and Tab 9 does not exist.
Q5. Section 2.7 of the RFQ indicates that proposers should include any exceptions to the terms and conditions and respective reasonings within our proposal. However, section 3.15 states that exceptions to the terms and conditions will not be accepted. May the City confirm that
RFQ 2502503
Professional Engineering Consulting Services
Addendum No. 2 proposers should provide exceptions in our proposals?
A5. Section 2.7 pertains to the Solicitation. Section 3.15 pertains to the contract.
Q6. May the City confirm that the terms and conditions of an eventual contract, in addition to the standard hourly rates, will be subject to negotiation by the City with the top-ranked proposer(s)?
A6. Please see Section 6.1.1.
Q7. Section 6.5.3 of the RFQ indicate that proposers should not submit confidential information or proprietary information. However, we note the City requests litigation disclosures from proposers. Most of the pending litigation within our firm does not involve public entities, and is, therefore, not public record. May the City confirm that proposers may submit their litigation disclosures in redacted and unredacted forms?
A7. The City will redact any confidential information prior to disclosing submittal information to the public.
Q8. Tab 6 requires Certification as or partnership with an MB/SBE/WBE Business Enterprise.
Does the City have an MB/SBE/WBE business enterprise percentage goal for this RFQ?
A8. The City does not have an MBE/SBE/WBE business enterprise percentage goal for this RFQ.
The following changes are hereby made part of the Solicitation document.
1. Removal of Tab 10 – Additional Data
CRITERIA POINT VALUE
Tab 1 – Introduction 1 (max.)
Tab 2 – Firm Information 15 (max.)
Tab 3 – Overall experience and ability of the firm/team to complete municipal projects
30 (max.)
Tab 4 – Qualifications and experience of proposed staff 40 (max.)
Tab 5 – Ability to meet schedules and budget estimates 10 (max.)
Tab 6 – Certification as or partnership with MBE/SBE/WBE Business Enterprise
5 (max)
Tab 7 – References 1 (max)
Tab 10 – Additional Data 0 (max)
TOTAL POSSIBLE POINTS 102 (max.)
2. Revised RFQ Tentative Schedule.
The tentative schedule is revised due to the City’s recent transition to the current eProcurement platform, OpenGov.
RFQ TENTATIVE SCHEDULE
Wednesday, September 17, 2025 at
4:30 PM
Questions regarding this submittal due in Procurement Division Office via eProcurement portal, OpenGov
Monday, September 29, 2025 at 4:30
PM
Questions regarding this submittal due in Procurement Division Office via eProcurement portal, OpenGov
Tuesday, September 23, 2025 by 4:30
PM
Issuance of Addendum
Thursday, October 2, 2025 by 4:30 PM Issuance of Addendum
11: 00 A.M., Tuesday, September 30, Solicitation closing date; all submittals due on this date and time
11: 00 A.M., Tuesday, October 14, 2025 Solicitation closing date; all submittals due on this date and time
Tuesday, October 14, 2025
Time: TBD
Evaluation of written submittals completed
Location: TBD
Tuesday, October 21, 2025
Time: TBD
Evaluation of written submittals completed
Location: TBD
Wednesday, October 22, 2025
Time: TBD
Presentations/Interviews for short listed firms (Public Meeting)
Location: TBD
Date: TBD Time: TBD
Presentations/Interviews for short listed firms (Public Meeting) Location: TBD
By Friday, October 31, 2025 Award Recommendation Posted
Next scheduled meeting after all pertinent forms and documents are complete and ready for review by City Commission
City Commission approval of Selection Committee ranking
ACKNOWLEDGEMENT-Addendum #2
Company Name
Signature of Officer
Type/Print Officer’s Name & Title
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