Addendum_1_RFP DOC 2025-10.pdf

STATE OF NEW HAMPSHIRE

DEPARTMENT OF CORRECTIONS

64 SOUTH STREET

CONCORD, NEW HAMPSHIRE 03301

ADDENDUM # 1 TO PROPOSAL INVITATION #NHDOC 2025-10

DATE OF RFP OPENING: February 18, 2025 TIME OF RFP OPENING: 2:00 PM

Date of Addendum: February 13, 2025

FOR: OUT OF STATE PRISONER TRANSPORT SERVICES

Question 1: The governing bodies for prisoner transportation and extradition companies are the US

Department of Transportation (USDOT), Federal Motor Carrier Safety Administration

(FMCSA), and the US Department of Justice (USDOJ)? Will the State of New Hampshire acknowledge the guidelines and laws set forth by these departments?

Answer 1: Yes.

Question 2: Will the State of New Hampshire require that vendors meet all requirements for limits on continuous travel hours and miles as governed by the FMCSA (Section 395.5 (a)? If so, will vendors be required to submit drivers logs to verify that they conform to those requirements?

Answer 2: Yes. Please see Page 7, Section 2.62 and Page 44; Section 12 Reporting Requirements;

Contractor shall provide any and all reports as requested on an as-needed basis to ensure compliance.

Question 3: Will the State of New Hampshire require vendors to have a Satisfactory Audit Rating from the

FMCSA, which measures the vendor's compliance with the Federal Motor Carrier Safety

Regulations?

Answer 3: Yes. Please see Page 40, Section 5.10 Contractor Minimum Standard. This compliance provides further guidance in FMCSA regulatory guidelines.

Question 4: Proof of Authority to Operate is provided by a transport company being issued Motor Carrier

Number (MC #) by the FMCSA. This allows transport vendors to cross state lines with inmates in their custody. Will the State of New Hampshire acknowledge and require an active Motor

Carrier Number?

Answer 4: Yes. Vendor’s must comply with Motor Carrier Requirements, USDOT, Markings, Process and all compliance requirements. Please include copy of Permit for evidence of carrier’s authority to engage in transportation.

Question 5: Does the State of New Hampshire realize that to be in compliance with the FMCSA, vendors are required to carry Automobile Liability: If transporting in a vehicle rated for 15 passengers or less, minimum coverage of one million five hundred thousand dollars ($1,500,000) per occurrence combined single limit for automobile liability and property damage; and/or: If transporting in a vehicle rated for 16 passengers or more, minimum coverage shall be five million dollars ($5,000,000) per occurrence combined single limit for automobile liability and property damage?

Answer 5: See below Currently Reads/Change to Read

Question 6: If a vendor states they transport 8 passengers or less in a vehicle that was designed to carry more passengers, will the State of New Hampshire uphold the FMCSA Regulation 383.5 which states, “designed to carry” vehicles refer to the number of designated seats as originally designed?

Meaning if a vendor states they only carry 8 passengers on a vehicle, but that vehicle was originally designed to carry 9-15 passengers, will the State of New Hampshire follow federal guidelines and require that vendor to have a Motor Carrier number?

Answer 6: Full compliance of FMCSA Regulation 383.5 and CFR 387 is required.

Question 7: Will the State of New Hampshire check the VIN numbers of vendors vehicles to confirm their vehicles are compliant with FMCSA Regulation 383?

Answer 7: It is the Contractor’s responsibility to ensure their vehicles are compliant with FMCSA

Regulation 383 and if NHDOC in its discretion, Page 44; Section 12 Reporting Requirements, may ask Contractor to provide any and all reports as requested on an as-needed basis to ensure compliance.

Question 8: What is the annual size of the budget or how many transports do you anticipate in a calendar year?

Answer 8: Page 30, Form Number P-37 has a Price Limitation of $406,250.00 for the three-year term.

This amount is not a minimum or guaranteed amount. NHDOC can have one to three transports a month and/or none. It is on an as needed basis.

Question 9: Who do you currently use for prisoner transport?

Answer 9: NHDOC does not currently have a contract in place. Transports are provided by various vendors with the ability to respond as needed.

Question 10: How do they primarily service you (Air or by Ground)? If transport is proved via Ground, what do they charge to extradite a male with no medical issues ($/Mile)?

Answer 10: Primarily ground transportation with occasional air. Invoiced by mile. Price is inclusive of all charges with no differential pricing for medical/non-medical issues or other.

Currently Reads: P-37 Terms and Condition: Section 14.1.1 “commercial general liability insurance against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate or excess”.

Change to Read: Section 14.1.1 “commercial general liability insurance against all claims of bodily injury, death or property damage, in the amounts of not less than $1,500,000 per occurrence combined single limit for automobile liability and property damage; and/or: If transporting in a vehicle rated for 16 passengers or more, minimum coverage shall be $5,000,000 per occurrence combined single limit for automobile liability and property damage”.

Contract Administrator: Loretta Razin / TEL. NO.: 603/271-7602

Email: DOC.bids_contracts@doc.nh.gov and Loretta.M.Razin@DOC.NH.Gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE PREVIOUSLY SUBMITTED

DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS REMAIN

UNCHANGED AND VALID.

BIDDER________________________________ ADDRESS _________________________________________

BY _______________________________ TEL. NO.____________________________

(this document must be signed)

(please type or print name)

Please visit: https://das.nh.gov/purchasing/vendorresources.aspx and click on “Bid and Proposals” for complete bid and addendums or go to: https://www.corrections.nh.gov/resources/bids-contracts and search by bid number.

mailto:DOC.bids_contracts@doc.nh.gov mailto:Loretta.M.Razin@DOC.NH.Gov