Addendum_1_-_Federal_Funding.dotx.pdf
PDF 175 KB Posted
- Attached to
- Medical/Rx
- Solicitation number
- 25598-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This is Addendum 1 to a Request for Proposals issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for comprehensive medical and prescription drug benefits services. The solicitation (25598-RFP-DST) seeks proposals for medical benefits coverage, including behavioral health and pharmacy services, for approximately 24,328 eligible employees with current enrollment of 19,121 participants across active employees, under-age-65 retirees, Medicare-eligible retirees, and COBRA participants. The services are effective January 1, 2027. HCPS is transitioning from a fully insured Aetna model to self-funded coverage and has offered four proposal structures: self-funded Administrative Services Only (ASO) with pharmacy services either carved in or carved out, and self-funded Third-Party Administrator (TPA) options with the same pharmacy configurations. Proposals are due December 12, 2025, through VendorLink, with the last day for technical questions set for November 20, 2025. The RFP will be evaluated on a 100-point scoring system: 45 points for cost and value, 15 points for plan administration, 20 points for service capabilities, 15 points for network access, and 5 points for related experience and references.
This addendum modifies the original solicitation to clarify that HCPS' performance and payment obligations are contingent upon annual Board appropriation. The addendum requires proposers seeking to quote on federally funded purchases to provide signed appendices for Federal Funding and USDA Funding (available via www.myvendorLink.com) and mandates compliance with Appendix II to 2 CFR Part 200 and procurement standards 200.317 through 200.327 for all purchases involving federal funds. The Medical/Rx solicitation is supported by the National School Lunch Program (NSLP) and federal grants. All respondents must acknowledge receipt of this addendum with their submission on the form provided in the competitive solicitation. The agreement is governed by the laws of the State of Florida.
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HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
November 6, 2025
Competitive Solicitation No. and Name: 25598-RFP-DST Medical/Rx
Addendum #: 1
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. This Addendum amends the above-referenced solicitation in the following particulars only:
Section Description of Change
Section 1.2.1 Estimated Budget.
The language in the referenced Section is hereby restated in its entirety with the following:
HCPS’ performance and obligation to pay under the Agreement are contingent upon an annual appropriation by the Board.
Section 1.2.2 Federal Funding:
The referenced Section is hereby added to the competitive solicitation and shall hereafter be read as follows:
This RFP is supported by the National School Lunch Program (NSLP) and federal grants. Proposers who wish to quote on federally funded purchases must provide the signed appendices:
☒ Appendix: Federal Funding. The file is available via www.myvendorLink.com ☒ Appendix: USDA Funding. The file is available via www.myvendorLink.com
Read and sign the separate documents. All purchases involving the expenditure of federal funds, whether full or partial, must be compliant with Appendix II to 2 CFR Part 200. The following certifications and provisions are required and apply when HCPS expends federal funds for any purchase resulting from this Agreement. HCPS will follow §§ 200.317 through 200.327 of the general procurement standards.
Contract provisions for any agreement that involves, receives, or utilizes Federal Grants funding must state that the following terms and conditions shall be a part of this Agreement, and the Contractor accepts and acknowledges that it is compliant and will continue to comply with the applicable terms and conditions for the term.
Hillsborough County Public Schools Page 2 of 2 25598-RFP-DST Medical/Rx
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Christy Perales, Procurement Officer
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
1. This Addendum amends the above-referenced solicitation in the following particulars only:
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