Addendum 1.pdf
PDF 4 MB Posted
- Attached to
- DMV Norfolk Widgeon HVAC
- Solicitation number
- IFB-128682
- Issued by
- Nathalie CDP, Virginia
About this file
This Addendum No. 1, issued October 26, 2026, modifies Invitation for Bids (IFB) No. IFB-128682 for the DMV Norfolk Widgeon Customer Service Center HVAC Replacement project (Reference 154-B5154-003) managed by the Commonwealth of Virginia Department of Motor Vehicles Facilities Services and Planning. The project involves removal and replacement of existing HVAC equipment at 850 Widgeon Road, Norfolk, Virginia 23513, with work including mechanical unit replacement, exterior compressor installation, HVAC electrical controls, and associated door installation and repairs. The addendum revises three electrical drawings (G001 Title Sheet, E001 General Notes and Legend, and E101 New Work and Demo Electrical Plans) to their Revision 1 versions dated October 19, 2026. A mandatory pre-bid meeting was held October 8, 2026, at 10:00 a.m., with attendance required for all bidders. Electronic bids are due November 3, 2026, at 2:00 p.m. through eVA. Building substantial completion is targeted for May 20, 2027, based on a Notice to Proceed on or before December 2, 2026, with final completion required 30 calendar days thereafter. The addendum includes the pre-bid meeting agenda and sign-in sheets, along with responses to one pre-bid question regarding receptacle relocation and AHU-2 disconnect requirements.
The addendum clarifies electrical specifications and coordination requirements among trades, emphasizing contractor responsibilities for equipment connections, grounding, labeling, as-built documentation, testing, and inspection compliance with the National Electrical Code. Contractors must coordinate with mechanical and other trades to verify equipment locations and roughing-in requirements, maintain working clearances, manage demolition of existing circuitry and conduit, and ensure life safety systems remain operational during construction. A bid bond is required, and bidders must acknowledge all addendums on their bid forms. The contractor must provide two additional sets of fuses as spares to the owner. Questions regarding specifications must be submitted in writing by 4:00 p.m. October 15, 2026, to Brenda L. Williams, Procurement Officer II, at brenda.williams@dmv.virginia.gov. The commodity codes identified are 03167, 91017, and 91450, and the project architect is RFS Architects PC located at 261 West Bute Street, Norfolk, Virginia 23510.
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Text version
October 26, 2026
ADDENDUM NO. 1 TO ALL BIDDERS:
IFB No.: IFB-128682 Reference: 154-B5154-003 Title: DMV Norfolk Widgeon CSC HVAC Replacement Commodity: 03167, 91017, 91450 Dated: 11-03-2026 Location: Department of Motor Vehicles Norfolk Widgeon CSC
850 Widgeon Road, Norfolk, Virginia 23513 IFB Due: November 3, 2026 @ 2:00 PM
Invitation for Bids (IFB) to be received electronically through eVA
I. Changes Made to IFB-128682 reference project 154-B5154-003
1. Changes to Drawings Item # 1 G001 - Title Sheet (See Revision Attached), Item #2 E001 - General Notes and Legend (See Revision Attached) and Item #3 E101 -New Work and Demo Electrical Plans (See Revision Attached).
II. Pre-Bid Meeting Agenda (Attached)
III. Pre-Bid Meeting Sign-In Sheet (Attached)
IV. Pre-Bid Questions (Attached)
Respectfully, Brenda L. Williams Procurement Officer, II brenda.williams@dmv.virginia.gov
ADDENDUM NO. 1
DMV Widgeon CSC- HVAC Replacement
Project Code: 154-B5154-003 October 19, 2026
Owner: Architect:
Commonwealth of Virginia RFS Architects pc Department of Motor Vehicles 261 West Bute Street Facilities Services and Planning Norfolk, VA 23510 2300 West Broad Street Richmond, VA 23220
This addendum shall be considered part of the Drawings and Specifications for DMV Widgeon CSC HVAC Replacement as though it had been issued at the same time and incorporated integrally with such Drawings and Specifications. Wherein provisions of the following Addendum differ from the provisions of the original Drawings and Specifications, the provisions of this Addendum shall govern and take precedence.
All parties are hereby notified that they are to make any adjustments in their proposals which they deem necessary on account of this Addendum. It will be considered that the proposal is submitted with full knowledge of all modifications and changes specified herein. This Addendum shall become a component of the Contract Documents.
Addendum No. 1 shall consist of one page and attachments.
DRAWINGS:
ITEM NO. 1 G001 – TITLE SHEET
REVISION: Remove existing G001 – Title Sheet from drawing set and replace with attached G001- Title Sheet (Revision 1, 10/19/2026).
ITEM NO. 2 E001 – GENERAL NOTES AND LEGEND
REVISION: Remove existing E001 –General Notes and Legend from drawing set and replace with attached E001 – General Notes and Legend (Revision 1, 10/19/26).
ITEM NO. 3 E101 - NEW WORK AND DEMO ELECTRICAL PLANS
REVISION: Remove existing E101 – New Work and Demo Electrical Plans from drawing set and replace with attached E101 – New Work and Demo Electrical Plans (Revision 1, 10/19/26).
Attachments: Drawings:
G001 – Title Sheet (Revision 1, 10/19/2026) E001 – General Notes and Legend (Revision 1, 10/19/2026) E101 – New Work and Demo Electrical Plans (Revision 1, 10/19/2026)
Pre-Bid Meeting Agenda- 2 Pages (10-08-2026) Pre-Bid Meeting Sign-In Sheets- 4 Pages (10-08-2026) Pre-Bid Question List- 1 Page (10-19-2026)
END OF ADDENDUM NO. 1
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DATE DMV WIDGEON CSC - HVAC REPLACEMENT
850 WIDGEON ROAD
NORFOLK, VA 23513
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850 WIDGEON ROAD
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ADDENDUM 1 10/19/2026 1
Pre-Bid Meeting Agenda DMV Widgeon CSC HVAC Replacement
Project Code: 154-B5154-003 Meeting Scheduled: October 8, 2026 @ 10:00am
1) Fill out Attendee Sign-In sheet (all pertinent data for formal issue of Addendums)
2) Introductions of Agency Representatives and A/E.
3) Notice of Invitation for Bids
Pre-bid meeting attendance: mandatory.
Bid bond is required.
4) Instructions to Bidder Bidders must familiarize themselves with existing site conditions.
No oral explanation of dwgs and spec will be made now or at contract award.
5) Bidders must use the “Pre-Bid Question Form”
Submit before 4:00 pm on 10/15/2026 to allow sufficient time for an addendum to reach all bidders before the submission of their bids.
6) Bids:
Bids due Electronically thru eVA at 2:00 pm on
11/03/2026 at the Department of Motor Vehicles, Facilities Services and Planning, 2300 West Broad Street, Richmond, VA 23220.
The bidder or offeror shall be a registered vendor in eVA.
7) Bid Form:
Building Substantial Completion: 05/20/2027 based on a Notice to Proceed on or before 12/02/2026.
Acknowledge addendums on the bid form (page 3).
Final Completion: 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.
NOTE: Contractor’s Proposed Small Business Participation: %__ (Contractor insert percentage) Must be filled out even if percentage is 0%.
7) General Conditions (CO-7)
8) Concurrent Work:
Installation of special equipment: Computers and security system.
9) Repair Work includes, but is not limited to, the removal & replacement of existing HVAC equipment unit in mechanical room, exterior compressors, HVAC electrical controls, door installation and any repair work involved in replacement installation.
10) Questions?
Pre-Bid Meeting Agenda DMV Widgeon CSC HVAC Replacement Project Code: 154-B5154-003
Meeting Scheduled: October 8, 2026 @ 10:00am
261 West Bute Street Norfolk, VA 23510
Phone 757.627.2791 Fax 757.627.5774 www.rfsarchitects.com
PREBID QUESTIONS
Project: DMV Widgeon CSC HVAC Replacement Project Code: 154-B5154-003
Date: October 19, 2026
Prebid Question Forms Submitted:
1. Question referencing Electrical Drawing E101:
Will the receptacle by the existing door of the mechanical room need to be relocated because of the new door being installed?
Response:
Refer to Addendum No. 1 Drawing E101 Revision 1 (10/19/26) for clarification.
2. Question referencing Electrical Drawings E101 & E401:
Does the existing AHU-2 disconnect need to be relocated after demolition?
Response:
The disconnect does not need to be relocated as the equipment is within sight of the panelboard that serves the equipment. The breaker will serve as the disconnect. Refer to Electrical Drawings.
Prepared by: Jeremy Jones, AIA
Cc: Gary Hobson Brenda Williams
File details come from the government source that posted it. Updated .