Addendum_1.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 IRFQ 24/25-311 ODOR CONTROL EXHAUST FAN

DATE: Tuesday, July 8, 2025

TO: All Bidders/Proposers

FROM: Frank Mascola Purchasing Coordinator

City of Sanford Purchasing Division

SUBJECT: IRFQ 24/25-311 ODOR CONTROL EXHAUST FAN| ADDENDUM #1

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above-referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Thursday, July 28 2025, at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

N/A

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

Minor updates to pages 1-4 of the solicitation.

2 photos of the site.

IV. SIGN-IN SHEET

N/A

V. ATTACHMENTS

Updated pages 1-4 of the solicitation

2 photos

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in the disqualification of your response.

Acknowledgment is hereby made of Addendum #1 to IRFQ 24/25-311 ODOR CONTROL EXHAUST FAN.

mailto:purchasing@sanfordfl.gov

300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 IRFQ 24/25-311 ODOR CONTROL EXHAUST FAN

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature

PUR-F-302 Rev. 03/2016 1

BIDDER INFORMATION:

Name of Firm:

Address:

Address:

City/State/Zip Code:

Contact Person:

Phone Number:

Fax Number:

Email:…………………………………………………………..

BIDDER’S PRINTED NAME:

Title:

DUE DATE: July 24, 2025 at 2:00 P. M. Local Time City of Sanford Purchasing Division Contact Person: Marisol Ordoñez, Purchasing Manager Address: 300 N. Park Avenue Suite 243 City, State, Zip: Sanford, Florida 32771 Phone Number: 407.688.5191 Fax Number: 407.688.5021 Email: purchasing@sanfordfl.gov For Div./Dept./Office: Richard Casella, Plant Manager

Delivery Address: Sanford City Hall 300 N Park Avenue Suite 243 Sanford, Florida 32771

ISSUED DATE: Thursday, July 3, 2025

BIDDER’S SIGNATURE:

Date:

PLEASE RETURN BY DUE DATE AND TIME VIA FAX, MAIL OR EMAIL TO CONTACT PERSON STATED ABOVE.

1. Intent. The intent of this solicitation is to select a successful Bidder for the provision of design, fabricate, and furnish equipment per the attached specifications suitable for a wastewater processing plant environment.

2. Deliverables and Scope of Services. The exhaust system will be constructed to provide efficient removal of heat, fumes, smoke, and other airborne particulates in compliance with all applicable codes and standards and to be compatible with the existing equipment and system. The equipment is to be delivered to the owner for owner installation. Bidder shall provide a cost for the following:

i. Fabricate or assemble unit in accordance with specifications provided.

ii. Ensure quality control for balance, alignment, and structural integrity.

iii. Delivery of the unit to the owner.

2.01 The specifications for the ATAD Odor Control Exhaust Fan are as follows:

i. A04-9-223BC100S4FCR3

ii. 04-In-Line Centrifugal Fan Tag: Replacement 1722791

iii. Performance

iv. Volume Flow Rate: 10000.0 ctin

v. SP: 9.0 in. w.g. / TP:9.23 in.w.g.

vi. RPM: 2451.0

vii. Density: 0.075Lbs/fi'N3

viii. Operating Temp: 70"F

ix. OPwr: 22.295 hp / SPWT: 22.295 hp Motor

x. IIP:R-30 IIP

xi. RPM VOLT/Hz Phase: 3-1750, 230/460. 60, 3

xii. Enclosure: FC-TEFC, 1.15 S.F.

xiii. Frame Size: 286T

xiv. Operating Voltage: 460

xv. Vendor: BALDOR

300 N. Park Avenue, Sanford, Florida 32771

Phone: 407.688.5028, or extension 5030 | Fax: 407.688.5021 FORM

IRFQ INFORMAL REQUEST FOR QUOTE

IRFQ 24/25-311 ODOR CONTROL EXHAUST FAN

xvi. Minor Accessories Thermostat

xvii. Harlzell Motor P/N: 3115-0004-B-(MODIITED),Mfct P/N:EM4I04T

2.02 Fan

i. Arrangement: 09

ii. Motor Position: A-360°

iii. Mounting Location: Floor

iv. Air Direction: Horizontal. Standard Flow

v. Material:304SS-Complete Fan

vi. Fan Coating: None

vii. Prop/Wheel: BC-Backward Curved Centrifugal Wheel-304SS

viii. Prop Wheel Coating: None

ix. Neoprene Shall Seal

x. Access Door Bolted, 304SS

xi. Drain with PVC Plug, 304SS

xii. 316SS Hardware to Complete Fan Only

xiii. Extended Lube Lines to Fan & Motor Bearings, 316 SS

xiv. 316 SS Shaft

xv. Weather Cover, 304 SS

xvi. Mounting Feet Pair.304 SS

2.03 GV299652-1-I

i. Name and Size: Weld cleaning and passivation-all welds on the fan need to be cleaned up and passivation done on them.

ii. Description and Dimensions

a. Material of Construction: Coating:

b. Reference Series and Size: A04-9-223BCIOOS4FMR3.

c. Reference Number: 1722791

2.04 GV299652-I-2

i. Name and Size: HIGH PLUME INDUCED DRAFT STACK, Approx.33” Tall (includes material passivation;

ii. Description and Dimensions

a. Material of Construction: 304SS, Coating:

b. Reference Series and Size: A04-9-223BC100S4FMR3,

c. Reference Number: 1722791

2.05 GV2996S2-1-3

i. Name and Size: TEFLON SHAFT SEAL

ii. Description and Dimensions: Fan to have Teflon shaft seal and not Neoprene.

a. Material of Construction: Coating:

b. Reference Series and Size: A04-90223BCI00S4FMR3

c. Reference Number:1788791

2.06 GV299652-M

i. Name and Size: EPDM GASKET FOR INLET/OUTLET

ii. Description and Dimensions:

a. Material of Construction: Coating:

b. Reference Series and Size: A04-9-223BCI00S4FMR3.

c. Reference Number: 1722791

2.07 GV299652-I-5

i. Name and Size:3 WEEP HOLES DRILLED TO PREVENT WATER COLLECTING FAN

PASSIVATION

ii. Description and Dimensions:

a. Material of Construction: Coating:

b. Reference Series and Size: A04-9-223BCI00S4FMR3.

c. Reference Number: 1722791

2.08 Statement of Inspection: N/A. All bidders are hereby required to conduct a site inspection to familiarize themselves with the Plants Division to personally inspect the various areas and conditions associated with this project. All bidders must include with their submittal Attachment “A”, Statement of Inspection, with your bid submittal.

2.09 Existing Material Removal: N/A. The successful Bidder shall be responsible for the safe removal, hauling and appropriate disposal of existing material removed as a result of this project. Before any removal is to take place, the successful Bidder shall coordinate with the assigned City representative to ensure this activity does not interfere with any other events or projects in progress at the facility as applicable.

2.10 Delivery and Set-Up: Delivery shall be made to North Water Reclamation Facility at located 1201 W Seminole Blvd Sanford, FL 32771 between the hours of 7:30 A.M. and 4:30 P.M. Monday through Thursday. The successful Bidder shall be responsible for coordinating the delivery of all goods/services in a timely manner.

Partial deliveries or deliveries on any other date and time shall not be allowed unless written authorization has been obtained from the appropriate City authorized representative. The City shall not pay for any storage charges, Cash on Delivery (C.O.D.) shipments, or packaging or drayage charges. The successful Bidder shall be responsible for all risk of loss, any damage and/or stolen materials and equipment while in transit to the North Water Reclamation Facility.

2.11 Delivery and Time Performance: Project completion shall be attained no later than 12 weeks from the date a purchase order has been issued by the City to the successful Bidder. At approximately 14 days after issuance of the purchase order by the City, the successful Bidder shall update the appropriate City representative providing a tentative delivery schedule and project commencement date.

This delivery schedule shall be further updated twenty-four (24) hours prior to actual delivery to ensure the facility is accessible and ready to receive delivery. Any costs associated with deliveries not properly coordinated with the appropriate City representative shall be borne by the successful Bidder.

2.12 Permitting: N/A The successful Bidder shall be solely responsible for all pertinent permits required as well as adhering, meeting and or exceeding all local, state, and national building codes.

2.13 City Responsibility: The City shall be responsible for:

a. Provide a designated set-up area for the successful Bidder to deliver all necessary materials and equipment required for this project;

b. Provide access to the work area;

c. The City shall make the facility available for evaluation and inspection accompanied by a City Representative by calling 407.688.5095 to schedule an appointment; and,

d. Appointments will be given on a first come, first serve basis based on availability and will be given between the hours of 7:30 A.M. and 4:30 P.M., Monday through Thursday.

2.14 Obligations of the Successful Bidder: It is understood that the successful Bidder shall provide and pay for all labor, tools, materials, permits, equipment, transportation, supervision, and any and all other items or services, of any type whatsoever, which are necessary to fully complete and deliver the goods/services requested by the City, and shall not have the authority to create, or cause to be filed, any liens for labor and/or materials on, or against, the City, or any property owned by the City. Such lien, attachment, or encumbrance, until it is removed, shall preclude any and all claims or demands for any payment expected by virtue of this project. The successful Bidder will ensure that all of its employees, agents, sub-contractors, representatives, volunteers, and the like, fully comply with all of the terms and conditions set herein, when providing services for the City in accordance herewith. The successful Bidder shall be solely responsible for the means, methods, techniques, sequences, safety programs, and procedures necessary to properly and fully complete the work set forth in the Scope of Services. The successful Bidder shall use appropriate tools and/or equipment which are in good repair and proper working order, so as to enable the successful Bidder to complete the services required hereby.

2.15 Clean-Up: N/A. The successful Bidder shall be responsible for the removal, hauling, and legal disposal of all debris generated as a result of performing the services for this turn-key solution on a daily basis; including up to, but not be limited to all existing equipment removed, all packaging materials, crating, cardboard, protective packaging, liners, plastic, etcetera.

Any dumpsters located within the Plants Division shall not be used by the successful Bidder. The successful Bidder shall broom clean the premises at the end of each day and upon completion of delivery, installation and, set-up.

2.16 Punch List: N/A. The designated City representative and the successful Bidder shall perform an inspection of all items delivered and project completion by the successful Bidder. In the event any deficiencies are identified, a punch list shall be created to outline all deficiencies discovered. After the punch list is issued to the successful Bidder, the successful Bidder shall have 15 days to respond and correct all items listed on the punch list. In the event an item must be replaced, an