Addendum_1_bid_3068_26.pdf

STATE OF NEW HAMPSHIRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: September 22, 2025

ADDENDUM # 01 TO BID INVITATION 3068-26

DATE AND TIME OF BID CLOSING: 10/2/2025 9:00 AM

FOR: Fuel Supply and Delivery – Biodiesel, Diesel, and Gasoline Tractor Trailer

Question 1: Are common carriers considered subcontractors under this solicitation?

State Response: Common carriers are not considered subcontractors. However, failure of a common carrier to perform delivery functions does not absolve the contractor from all delivery requirements and responsibilities.

Question 2: What is the process of getting prior written county approval for subcontracting?

State Response: During the contracting process, if contractors wish to subcontract any portion of supported deliveries, subcontractor information shall be sent to DAS Bureau of Purchase and Property and DOT Fuel Distribution for review and approval.

Question 3: What locations/counties will order B20 biodiesel vs B5 biodiesel?

State Response: The Durham UNH Location in Strafford County is the only location that will order B20 at this time.

Question 4: Is B20 considered “premium” option on the bid form and “Premium Additive on Road Ultra Low Sulfur Diesel” on the delivery locations attachment?

State Response: Reference section 29.6 Premium Ultra Low Sulfur Blend Stock Specifications for both B20 and B5 fuel types.

Question 5: Regarding the “Diesel” referenced in section 39.2. with an “OPIS “Oil Price Daily” (Portsmouth, NH Low) is this B20 or B5?

State Response: Neither. The diesel referenced in bullet 39.2 refers to ULS Diesel column per the OPIS Oil Price Daily Sheet. See the screenshot below as an example:

OPIS Biodiesel Rack Pricing will be used for all biodiesel pricing. Biodiesel Rack Pricing is a separate communication provided by OPIS.

Question 6: Does Tractor Trailer Delivery mean every site will be able to fit a transport truck at the site?

State Response: Yes. The State has separate contracts for pedal truck delivery for listed fuel products.

Question 7: Do any sites require tank wagon trucks?

State Response: Tank wagon trucks are not clearly defined in this context; all sites will accommodate tractor trailers for deliveries.

Question 8: Will counties split loads between sites?

State Response: At times yes, the state will split loads between sites dependent upon the tank volume and product needs.

Question 9: Will counties require split product loads?

State Response: The state may require split product loads dependent upon the tank volume and product needs.

Question 10: What locations have tanks aboveground or underground tanks and are truck pumps required?

State Response: All DOT Fuel Distribution Delivery Locations listed in attachment 1 are underground storage tanks requiring gravity drop deliveries.

Question 11: Could you provide BOL, invoice, and OPIS Report examples from the previous solicitation?

State Response: OPIS report is provided above in question 5. BOL and delivery ticket are below.

Question 12: Could you provide bid tabulations from the previous solicitation?

State Response: Prior bid tabulations can be found at our Statewide Bids and Proposals website under

RFB 2614-23.

Question 13: Who was your prior vender and was there contract Indexed based or Fixed Price?

State Response: Information regarding the incumbent vendor and contract information can be found on our Statewide Contracts website under SoNH Contract 8003179.

Question 14: Regarding the lock pricing option, how often does the State typically exercise the lock pricing option during a contract term?

State Response: This depends on whether or not current and anticipated future market conditions are beneficial to the State. This option has been utilized on different contracts over the past 10 years.

Question 15: What determines when the State chooses to lock in pricing?

State Response: The State communicates with the incumbent contractor(s) and, under their advisement, determines current and future market conditions and whether it is favorable or not to proceed with lock in pricing.

Question 16: Has the State used the lock pricing option in previous fuel contracts?

State Response: Yes, the State has utilized lock in pricing in previous fuel contracts.

Question 17: Is the lock price initiated and set by the State, or does the vendor propose it based on market trends?

https://apps.das.nh.gov/bidscontracts/bids.aspx https://apps.das.nh.gov/bidscontracts/contracts.aspx

State Response: The State communicates with the incumbent contractor(s) under advisement and to determine current and future market conditions and whether it is favorable or not to proceed with lock in pricing.

Question 18: Can a vendor decline a lock price offer?

State Response: Lock prices are not required at time of bid submission but are suggested. This gives the State additional options to consider during the review process.

Question 19: Is the lock price option different from the fixed price options we are submitting for 12 or 24 months?

Regarding: “The mark-up shall be, at a maximum, the mark-up prices offered in response to this RFB by the successful vendor(s) for the county and product” State Response: No. Lock and fixed pricing regarding the bid are the same. The quoted section above refers to bullet 40.4.3 and addresses pricing steps for fixed price usage volume if depleted by the State and additional fuel is required for purchase.

Question 20: In the past how has the state priced those additional gallons?

State Response: For lock in pricing the State guarantees a minimum number of gallons to purchase for the duration of the price lock. This number is 85% of the estimated annual usage for the lock duration for each fuel type per county.

Question 21: To confirm, is this only for fixed price options? If OPIS based pricing was originally used, would there be no change to pricing when guaranteed gallons are exhausted?

State Response: Guaranteed gallons are only affected by the lock in pricing option.

Question 22: If 12- or 24-months fixed price contract is chosen/awarded, what happens to pricing for the remainder of the contract period since it is 3 years long?

State Response: See bullets 40.9 Fuel Depletion of Fixed Price & Default Pricing and 40.10 Default Pricing Once Guaranteed Gallons are Depleted for additional information.

Question 23: Will billing be in gross or net gallons?

State Response: Billing will be calculated from the amount of fuel delivered per order.

Question 24: What percentage of overall diesel gallons will be Premium, B20, B5, Winter vs Summer etc for each county?

State Response: Winter blend vs Summer blend is roughly a 60/40 split; B20 is less than 5% of all diesel products purchased. Counties will switch between summer and winter in unison, typically occurring from October to March. The current USLD product we purchase may contain up to 5% biomass- Based/Renewable diesel and shall meet the requirements of ASTM D975. The biodiesel portion shall meet the requirements of ASTM D6751.

Question 25: How often will counties switch between the premium/B5 diesel?

State Response: Counties will not switch between the premium/b5 diesel. The current product we purchase may contain up to 5% biomass-Based/Renewable diesel and shall meet the requirements of ASTM D975. The biodiesel portion shall meet the requirements of ASTM D6751.

Question 26: Will you accept bids for Reformulated Gas if we do not also bid on Conventional Gas counties?

State Response: Bids will be accepted for just reformulated gasoline and not conventional, however, we encourage vendors to bid on as many products across as many counties as possible. If pricing is submitted as part of columns H or J, vendors are required to also provide pricing in the applicable diesel column.

Question 27: If we are bidding on all Reformulated Gas & all Diesel, do we also need to bid on the COMBINED Gasoline & Diesel for those counties or is that redundant?

State Response: No, vendors may bid on individual product categories. It is encouraged that bids be placed on as many categories as possible per country but is not required. However, if a vendor provides pricing in columns H, I, J, or K, they must provide pricing in the applicable other fuel type. For example, if pricing is provided in column H then pricing must be provided in column I.

Question 28: Is the shift to HIGH OPIS Index pricing based on Summer ULSD that is posted by OPIS, or do you expect to reference OPIS Winter ULSD posted pricing?

State Response: The shift to HIGH OPIS index pricing typically occurs in the winter when there are two prices listed. This is typically a temporary period then eventually transitions to a single price which is the

LOW OPIS.

Question 29: Do you currently receive any deliveries of kero in order to hit the required cloud point, or is it just winter additive?

State Response: No deliveries of kerosene are part of this bid. Awarded vendors are to provide product that meets all minimum requirements as listed in this bid.

Question 30: If kero is delivered, can we price the portion of kero on the kero/#1 index?

State Response: Kerosene deliveries are not being requested as part of this bid. All products supplied shall meet the minimum requirements and specifications listed in this bid.

Question 31: The bid pdf mentions all DOT Fuel Distribution locations currently receive Ultra Low Sulfur Diesel in their tanks, though attachment A mentions premium. Is premium required in addition to the winter additive for these locations?

State Response: No, premium is not required, however, all fuel types delivered must meet minimum specifications as listed in the bid.

Question 32: Can you please provide the tabulations from the last bid?

State Response: Prior bid tabulations can be found at our Statewide Bids and Proposals website under

RFB 2614-23.

Question 33: For both the conventional and reformulated gas - are you requesting E10, or non-ethanol?

State Response: The current conventional and reformulated gasoline products we purchase contain between 9% and 10% ethanol by volume. All products supplied shall meet the minimum requirements and specifications as listed in this bid.

Question 34: Can you please provide whether each tank is above or below ground?

State Response: See answer to question 10 above.

Question 35: Do you consider common carriers to be subcontractors?

State Response: See answer to question 1 above.

Question 36: Please confirm that ALL applicable taxes and fees shall be included in both our OPIS markup and fixed pricing.

State Response: See bullets 16.1, 39.8, and 40.3.3 for further information.

Question 37: Did you lock in a fixed price at any point of the last term? If so, what date did you lock in and for what months?

State Response: No, the State has not utilized the lock in provisions as listed in the current contract.

https://apps.das.nh.gov/bidscontracts/bids.aspx

Question 38: Is a 25% performance bond required only for fixed price, or for OPIS pricing as well?

State Response: Performance bond is only required for fixed pricing option.

Question 39: Are we required to bid on both the fixed price and the index option?

State Response: No, vendors are not required to bid both fixed price and index, however, it is encouraged that vendors bid as many options as possible.

Question 40: Please confirm - at the time of submittal, the state has 6 hours to lock in a fixed price. If not locked by then, the fixed price will move with the market until notified to lock.

State Response: The state will have 30 days after the approval of any contract resulting from the request for bids to exercise a price lock, which is anticipated to be within 60 days of the due date of this bid. The 6 hour window refers to lock option communications during the term of any resulting contract.

Question 41: Is the "fixed price" we submit an all-in number including the nymex value, or only a differential to the nymex value?

State Response: The fixed price referenced in bid section 40 would include the base commodity value and any fees, taxes, or charges by any name. The index based pricing referenced in bid section 39 is a fixed markup, which includes any fees, taxes, or charges by any name, that is added to the fluctuating OPIS price for that commodity.

Question 42: Can you please provide an invoice and BOL for a recent delivery of each product?

State Response: See answer to question 11 above.

Question 43: Would you be able to remove the termination for convenience clause for fixed price?

State Response: Redline bid documents are not accepted. The State is open to contract negotiations with awarded vendor(s).

Question 44: If not, would you be responsible for close out costs on the fixed price?

State Response: Please refer to appendix A sample form P-37 General Provisions. The State is open to contract negotiations with awarded vendor(s).

Question 45: Would you accept a diff to the nymex value, rather than an all-in fixed price (That way the nymex can float with the market).

State Response: See answer to question 41 above.

Question 46: Please provide an example of the OPIS Report you are requesting.

State Response: The State currently receives OPIS reporting and is not requesting this.

Question 47: Are you requiring the OPIS Journal commerce report?

State Response: The State currently receives OPIS reporting and is not requesting this.

Question 48: Are we required to bid on all the locations/counties?

State Response: Vendors are not required to bid on all counties or fuel types, however, it is encouraged to bid on as many counties and fuel types as possible.

Question 49: Is the intention to award based on fixed price or index pricing?

State Response: The State is considering both options for award purposes.

Question 50: Is the intention to award all to one vendor?

State Response: See bullet 10. Contract Award for additional information.

Question 51: Would you accept a bid that took exception to some contract language, or would it be auto thrown out?

State Response: Redline bid documents are not accepted. The State is open to contract negotiations with awarded vendor(s).

Question 52: Would you consider extending the bid due date to allow more time after the answers to questions have been received?

State Response: No, the State will not consider extending the bid close date after the Q&A period closes.

Question 53: Would you consider absorbing the cost for the 30% carry forward language if the market is not in favor?

State Response: The State is currently not removing any bid language at this time. Language may be negotiated during the contracting process with awarded vendor(s).

Question 54: How long must our fixed price be held after the submittal time before we can start floating it with the market?

State Response: The state will have 30 days after the approval of any contract resulting from the request for bids to exercise a price lock, which is anticipated to be within 60 days of the due date of this bid. The 6 hour window refers to lock option communications during the term of any resulting contract.

Question 55: The Delivery Locations excel sheet mentions every single site is T/T delivery, (18-wheeler). Is this true even for the 3k gal tanks?

State Response: Yes, all DOT sites will accommodate T/T delivery.

Question 56: Can you please provide average delivery size for each location?

State Response: From approximately 2/3 of the tank volume for smaller tanks, up to the maximum of 9,000 or 10,000 gallons of product that can be transported by Tractor trailer for the larger tanks.

Question 57: In the attachment 1 price sheet. Can you please describe the difference in the pricing requested in columns F, I, and K. For example, all are requesting fixed premium diesel pricing for each county. How do they differ?

State Response: Column F is Fixed Price Offer for diesel only. Columns I and K are Fixed Price Offers for the combination of gasoline and diesel. If a vendor bids as part of columns I or K, they must also offer pricing for the applicable gasoline type.

Question 58: Is the bio an alternate product being requested? IF so, how much bio have you ordered in the last year?

State Response: Biodiesel may be utilized as an alternate product. Annual usage estimates are listed as part of the offer sheet.

PURCHASING AGENT: C. RYAN FULLER

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE

PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER

SPECIFICATIONS REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: ______________________________________________________________

ADDRESS: __________________________________________________________________________________

PRINT NAME: __________________________________SIGNATURE: ________________________________

TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________

Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.

mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx