Addendum 1 - 25362.pdf

DTMB-0414 (Rev 6/25)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND

BUDGET

State Facilities Administration Design & Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

2/25/2026

PROJECT NAME

Central Michigan Correctional Facility – HVAC Improvements Phase 1

FILE NUMBER

472/25362.CTS

PROFESSIONAL

Matrix Consulting Engineers

PROJECT DIRECTOR

Chris Schanbeck

BID OPENING DATE:

3/25/2026

ADDENDUM ITEMS:

1. The bid due date is extended to March 25, 2026. Bids are to be uploaded to SIGMA by 2:00pm.

Final questions shall be submitted to Sam Hanover no later than 12:00pm on March 18, 2026.

Updated bid summary form attached with updated bid due date.

2. Attached is the pre-bid meeting attendance sign-in sheet.

3. Attached is the pre-bid meeting agenda.

4. Attached are reference photos related to the project scope of work.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Sam Hanover, Matrix DATE: 2/25/2026

APPROVED BY:

PROJECT DIRECTOR: Chris Schanbeck, PE DATE: 2/25/2026 http://www.michigan.gov/SIGMAVSS

STATE OF MICHIGAN (OWNER AND CONTRACTOR) BID SUMMARY

MICHSPECÔ DTMB 00300 - 1

SECTION 00300 − BID SUMMARY

BID SUMMARY

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

STATE FACILITIES ADMINISTRATION

DESIGN AND CONSTRUCTION DIVISION

3111 W. St. Joseph Street Lansing, Michigan 48917

Bids must be submitted electronically through the SIGMA VSS website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

FILE NUMBER

472/25362.CTS

DEPARTMENT/AGENCY

472 Department of Corrections

CONTRACT TIME(S)

68 Weeks (476 days)

PROJECT NAME

Central Michigan Correctional Facility – HVAC Improvements Phase 1

LOCATION

320 Hubbard St, St. Louis, MI 48880

BID OPENING DATE

March 25, 2026 at 2:00 pm ET

FOR AN EXAMINATION OF THE SITE CONTACT:

Attend the Pre-Bid Walkthrough SEE SECTION 00100 INSTRUCTIONS TO BIDDERS AND SECTION 00700 GENERAL CONDITIONS PROVIDED WITH THE BIDDING DOCUMENTS.

BID: WE PROPOSE TO FURNISH, PERFORM AND COMPLETE THE ENTIRE WORK IN ACCORDANCE WITH THE CONTRACT DOCUMENTS IN

CONSIDERATION OF THE BID PRICE (S) STATED BELOW.

FIRM NAME AND COMPLETE ADDRESS TELEPHONE NUMBER and E-MAIL ADDRESS

□ Qualified Disabled Veteran

SIGMA VENDOR NUMBER

(protected information required for processing payments)

BIDDER'S SIGNATURE AND TITLE DATE

WITNESS' SIGNATURE DATE

By signing this bid above, bidder certifies their enclosed Qualified Disabled Veteran and Michigan-Based Business Certifications.

BASE BID FROM BID SCHEDULE (Include specified Allowances):

____________________________________________________________________________Dollars $____________________ (use words) (in figures)

Alternate1: (Add/Subtract) ______________________________________________________ Dollars $ ____________________ (use words) (in figures)

Alternate 2: (Add/Subtract) ______________________________________________________Dollars $ ____________________ (use words) (in figures)

Alternate 3: (Add/Subtract) ______________________________________________________Dollars $ ____________________ (use words) (in figures)

A PERFORMANCE BOND AND A PAYMENT BOND ARE REQUIRED FOR ALL BIDS OVER $50,000.00. EACH BID MUST BE ACCOMPANIED BY A FIVE (5) PERCENT BID GUARANTEE. BUILDERS RISK INSURANCE IS REQUIRED TO BE PROVIDED BY THE CONTRACTOR UNLESS

OTHERWISE INDICATED IN THE BID DOCUMENTS.

BIDDERS ARE ALSO CAUTIONED TO FAMILIARIZE THEMSELVES WITH ALL OF THE OTHER CONDITIONS OF THE CONTRACT.

Project Scope of Work:

The Replacement of HVAC equipment at Central Michigan Correctional Facility that includes the following but is not limited to the replacement of Boilers in the West Food Service Building, East Education Building, and a number of Housing Unit Buildings. The work also includes replacing an Air Handling Unit and Air Conditioning unit in the West Administration Building.

The Bidder must figure its Base Bid on the specified, or Addendum-approved, materials and equipment only. No “or equal” or substitution proposals will be permitted after Bid opening, except as provided in the General Conditions.

Addenda: Bidder acknowledges receipt of Addenda: No. ___ dated: ________, No. ___ dated: ________ No. ___ dated: ________ https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

MANDATORY PRE-BID MEETING

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

Project: Central Michigan Correctional Facility – HVAC Improvements Phase 1

File Number: 472/25326.CTS

Date & Time: Tuesday, February 24, 2026, at 2:00pm

Location: Central Michigan Correctional Facility

A. Introductions and Sign-in Sheet

All attendees are to sign-in. Individuals can represent only one firm that may submit a bid.

B. Project Scope: Central Michigan Correctional HVAC Improvements as specified in the contract documents.

C. Addendum will be issued to document any questions, issues or changes to the contract documents that arise during bidding. All questions or issues shall be submitted via email including any items discussed in this meeting that are not documented in addendum 1. The sign-in sheet will be issued in addendum 1.

D. During the bid submit alternative manufacturer and model for possible approval and inclusion by addendum for basis of design equipment named or specified in the specification (condensing boilers, roof top units, mini-split units).

E. Bid Submissions

1. Execute and include all required forms and documents. Refer to Bidder’s Checklist.

a. Note the allowance, $200,000, to be included in the bid.

b. Bid Security equal to five percent (5%) of the base bid is required.

c. LEO state project registrations (SPR), $500, is required to be submitted with bid for bidders and all subcontractors.

d. Include the asbestos attestation page (unsigned) even though marked as ‘Project

Does Not Contain Asbestos Abatement’.

2. Bids shall be submitted electronically in Adobe PDF format to SIGMA VSS.

a. Do not wait until the last minute. Submit early.

b. Pay attention to various inputs (early payment discounts are not considered in bid, etc.) Maximum file size for uploading attachments is 25 MB.

c. If you experience issues or have questions regarding your electronic submission, you must work through the SIGMA Help Center for assistance and if necessary, receive a ticket number prior to contacting the DCD.

F. Items to be provided by Contractor after notification of award including but not limited to:

Performance and Payment Bonds, Proof of Insurances including Builder’s Risk.

RFP 472/25362.CTS PRE-BID MEETING 2/24/2026

G. Schedule (REVISED FOR EXTENSION)

1. March 18, 2026, 12:00pm, any questions must be submitted.

2. March 25, 2026, 2:00pm, Bids are due on SIGMA VSS.

3. May 15, 2026, Approximate Pre-construction Kickoff Meeting to be confirmed after contract is executed.

4. Contract Time specified as 476 calendar days (68 weeks) from notice to proceed to substantial completion, September 3, 2027. Final completion anticipated 30 calendar days after substantial completion.

5. Liquidated damages specified at $500 per day after substantial and final completion.

6. Contractor to provide the initial (Rev. 0) critical path milestone schedule for review and update as key milestones are adjusted or at least monthly. Include normally anticipated 20% float time for unforeseen delays (weather, deliveries, special working conditions, etc.).

H. Use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

I. Owner may eliminate entire line items from the bid schedule via a post-bid addendum as necessary to fit within available funding budget. Changes to bid schedule line-item pricing will NOT be permitted. All related OH&P and General Conditions (taxes, insurance, bonds, permits, fees, supervision, safety, mobilization, travel, closeouts, warranties, etc.) should be applied to each line item accordingly.

J. Permits - The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required. The Contractor is responsible for scheduling all inspections.

K. The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

L. Special Working Conditions – Department of Corrections. Refer to Appendix II for additional information.

1. Security Clearance Request – LEIN Clearance and site-specific training. All employees will be required to attend orientation prior to any onsite activity.

2. Working hours specified. Additional weekday hours or work on weekends or State Holidays are NOT allowed unless specific written permission is granted.

3. Facility Escort will be required for each work crew at all times inside the secure perimeter. 2 escorts are planned for this work. Scheduling of the work shall be coordinated in advance with escort availability.

4. Site controls & staging to be coordinated

M. PSC to review technical and any additional scope information.

N. Site Walk Through

West Administration Grade Mounted Air

Handling Unit

West Food Service Building Mechanical

Room

West Housing Units Mechanical Rooms

(All Similar)

East Housing Units Mechanical Rooms

(All Similar)

East Education Building Mechanical

Room