A23 RFQ Attach 1 PWS.pdf

PERFORMANCE WORK STATEMENT

REPLACEMENT CHILLERS, HQ0448516562

DEFENSE FINANCE AND ACCOUNTING SERVICE EVENTS (ROME, NY)

1.0. PURPOSE: The purpose of this contract is to remove three (3) existing air-cooled, RTAA

Packaged Chiller Units, and replace with three (3) new, air-cooled, high efficiency chiller units to produce chilled water to meet the comfort cooling needs of the facility. The work to be performed under this contract and in accordance with this Performance Work Statement (PWS) shall consist of furnishing all necessary plant, labor, tools, transportation, supplies, supervision, equipment, materials, and incidentals, necessary for providing all work shown in this PWS, and all applicable codes, regulations, standards, meeting ASHRAE 90.1-2001 efficiency guidelines, and criteria in effect at the date of solicitation.

Remove existing chillers, three (3) in total, INTELLIPAK air cooled chillers, identified as

#1. 130 Tons., RTAA 1304 YT01 A3C0 B., Serial # U99J01971 #2. 90 Tons., RTAA 0904 YT01 A3D0 BF. Serial # U99J01996 #3. 80 Tons., RTAA 0804 YT01 A3C0 B., Serial # U07M06563

2.0 SCOPE: The John S. McCain National Defense Authorization Act (NDAA) Section 889 applies to all components of this requirement. The Contractor shall provide labor, service, supervision, personnel, parts, tools, materials, equipment, installation, programming, hardware, software, licensing, and other items and services as needed for the completion of AV Support.

The contractor shall provide project management of the services identified in this Performance Work Statement (PWS). The contractor shall provide travel expenses for all contractor personnel.

3.0 GENERAL REQUIREMENTS: The Contractor shall provide all necessary personnel, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services for comprehensive removal of three (3) RTAA chillers at the Defense Finance and Accounting Service (DFAS) Rome, New York, and a suitable replacement that meets the requirements, as detailed in this PWS.

3.1 CHILLER #1. 130 TONS:

Specifications and Standard Features of 130 Tons Chiller #1 System:

a. Unit Overview: Unit Normal Tonnage 130 tons, Unit Type High efficiency, Cooling efficiency

10.15 EER (Btu/W-h)

b. Unit Frequency/Voltage: 60. hertz/460. Volt 3 phase

c. Refrigerant. Refrigerant Charge R-454B

d. Compressor /Circuits: 6 compressor/ 2 circuits

e. Fluid Temperatures: Evaporator leaving 45.00 F., Evaporator Entering 53.77 F.

f. Flow Rate: Design Flow 350.0 gallons per minute (gpm), VPF Min Flow 201.8 gpm

g. IPLV / NPLV: 16.66 EER (Btu/W-h) / 15.52 EER (Btu/W-h)

h. Freeze Protection: With freeze protection

i. Agency Listing: ETL Listed to US/Canadian Safety Std

j. Existing Concrete Pad Dimensions: Approximate 103” W x 286” L

k. Standard Rating Performance and Inf for LEED Rating: This product shall meet the minimum efficiency requirements of ASHRAE Standards 90.1 (Which are based on AHRI standard rating conditions with water) and, therefore, also meets the LEED “Minimum Energy Performance” prerequisite in the Energy and Atmosphere section.

Regulatory Compliance: Certified in accordance with the AHRI Air-Cooled Water-Chilling Packages Certification Program, which is based on AHRI Standard 550/590 (I-P) and AHRI Standard 551/591 (SI) system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. The contractor shall verify all specifications and dimensions.

3.2 CHILLER #2. 90 TONS:

Specifications and Standard Features of 90 Tons Chiller #2 System:

a. Unit Overview: Unit Normal Tonnage 90 tons, Unit Type High efficiency, Cooling efficiency

10.26 EER (Btu/W-h)

b. Unit Frequency/Voltage: 60. hertz/460. Volt 3 phase

c. Refrigerant. Refrigerant Charge R-454B

d. Compressor /Circuits: 4 compressor/ 2 circuits

e. Fluid Temperatures: Evaporator leaving 45.00 F., Evaporator Entering 55.01 F.

f. Flow Rate: Design Flow 223.0 gpm, VPF Min Flow 126.6 gpm

g. IPLV / NPLV: 16.23 EER (Btu/W-h) / 16.38 EER (Btu/W-h)

h. Freeze Protection: With freeze protection

i. Agency Listing: ETL Listed to US/Canadian Safety Std

j. Existing Concrete Pad Dimensions: Approximate 100” W x 216” L

k. Standard Rating Performance and Inf for LEED Rating: This product shall meet the minimum efficiency requirements of ASHRAE Standards 90.1 (Which are based on AHRI standard rating conditions with water) and, therefore, also meets the LEED “Minimum Energy Performance” prerequisite in the Energy and Atmosphere section.

l. Regulatory Compliance: Certified in accordance with the AHRI Air-Cooled Water-Chilling Packages Certification Program, which is based on AHRI Standard 550/590 (I-P) and AHRI Standard 551/591 (SI) system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. The contractor shall verify all specifications and dimensions.

3.3 CHILLER #5. 80 TONS:

Specifications and Standard Features of 80 Tons Chiller #5 System:

a. Unit Overview: Unit Normal Tonnage 80 tons, Unit Type High efficiency, Cooling efficiency

11.53 EER (Btu/W-h)

b. Unit Frequency/Voltage: 60. hertz/460. Volt 3 phase

c. Refrigerant: Refrigerant Charge R-454B

d. Compressor /Circuits: 4 compressor/ 2 circuits

e. Fluid Temperatures: Evaporator leaving 45.00 F., Evaporator Entering 54.08 F.

f. Flow Rate: Design Flow 223.0 gpm, VPF Min Flow 136.9 gpm

g. IPLV / NPLV: 17.41 (Btu/W-h) / 17.30 EER (Btu/W-h)

h. Freeze Protection: With freeze protection

i. Agency Listing: ETL Listed to US/Canadian Safety Std

j. Existing Concrete Pad Dimensions: Approximate 108” W x 240” L

k. Standard Rating Performance and Information for LEED Rating: This product shall meet the minimum efficiency requirements of ASHRAE Standards 90.1 (Which are based on AHRI standard rating conditions with water) and, therefore, also meets the LEED “Minimum Energy Performance” prerequisite in the Energy and Atmosphere section.

l. Regulatory Compliance: “Certified in accordance with the AHRI Air-Cooled Water-Chilling Packages Certification Program, which is based on AHRI Standard 550/590 (I-P) and AHRI Standard 551/591 (SI) system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. The contractor shall verify all specifications and dimensions.

DESCRIPTION OF SERVICES

Removal of Intellpack air-cooled units and Installation of new chillers.

Contractor shall remove existing Intellpack air-cooled units, located on the exterior of Building 1. Contractor will coordinate with DFAS COR for required system shut down time. Chilled water systems are glycol treated, and the contractor is responsible for draining, reclaiming and reintroducing fluids into the system. Glycol must be tested (glycol percentage based on its refractive index) upon removal and documented for owner review; reintroduced system glycol will be at the manufacture’s reaccommodated levels for said chiller(s). All current systems will be left in working condition without leaks. Remove existing supplied line and return line from exterior chilled water piping up to and including the isolation valves. Remove, retain, and re-install system control integration to the existing Building Automation System (BAS) Tracer ES., control wiring and materials for communication from the chiller to the BAS monitoring office.

If manufacturer does not provide compatible BAS systems, one shall be installed by the contractor on site. Contractor shall update Tracer ES with new chiller unit image, data, graphics, and set points. Contractor shall install new from factory new air-cooled, high efficiency chiller units 80, 90, and 130 Ton, with correct voltage design for the building.

Provide necessary electrical wiring, conduit, connections, and materials resulting in a durable and reliable power supply to the new units. New chillers will be equipped with vibration/noise dampening features and be placed on current contract pads per manufacturers specifications. Provide and install new exterior chilled water supply/return lines. For each unit, provide and install two new isolation valves (butterfly valves).

Provide and install two new ¾ inch ball valve equipped test/bleed ports, one in supply line and one in return line. Provide and install one new Y strainer in new supply line.

Install new piping support brackets for supply and return lines; install new piping insulation with aluminum exterior shielding, insulation will be applied to isolation valve, test ports, and Y strainer as well. Exterior of water supply line and return chilled water piping will be marked with industry standard UV/weather resistant markings to identify “chilled water supply line” and “chilled water return line.”

a.) Contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment need for unloading and movement of materials or product.

b.) Start up, Training, and manuals: The contractor shall provide, schedule, and arrange for factory certified start-up. Contractor will provide operational and maintenance training as recommended by the manufacturer, to train Government technicians and provide all operating, maintenance, and parts manuals instructions to include parts listing of equipment and other materials installed.

c.) The contractor shall conduct a minimum of two (2) hours training for on-site staff upon installation of the equipment for the end-user at the Government site.

d.) The contractor shall provide documentation on unit start-up commissioning and all recorded readings.

4.0 QUALIFICATIONS: The work for this project shall be executed in the best and most workmanlike manner, by qualified, trained and certified efficient mechanics/tradesmen, skilled in their respective trades. Only certified journeymen in each respective trade, or apprentices under the direct supervision of certified journeymen, shall be permitted to install and/or supervise installation for this project. Individual trade work for this project shall be performed and quality maintained by the applicable trade only. The Contractor shall assure that all trades coordinate their work with that of other trades. The Contractor shall coordinate and perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards and manufacturer’s instructions. Work and materials shall comply with this PWS and the editions in effect at the time of this solicitation for all applicable criteria, regulations, guidelines, and codes, all of which are made a part thereof.

5.0 DISPOSAL OF MATERIALS AND CLEANUP: The contractor shall clean up after each work period and dispose of all debris at the close of each day. The contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times.

The contractor shall replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government. Removal/disposal of obsolete chiller unit; the contractor will take custody of the removed chiller, piping, and isolation valves to include any oil, R-22 refrigerant and any equipment and materials from the demolition. Removed oil and refrigerant will be disposed of at a waste or recycle location adhering to EPA, Federal, State, City, County and local codes by the Contractor.

6.0 PLACE OF PERFORMANCE:

Defense Finance and Accounting Service-Rome

325 Brooks Rd. Bldg. 1.

Rome, New York, 13441.

7.0 PERIOD OF PERFORMANCE: Installation, set up, and start-up commissioning of the new chiller unit; removal and proper disposal of the obsolete chiller unit; and training of the end user shall be completed within two hundred and eighty (280) days upon the award of the contract. Chillers shall be ordered through manufacture within 45 days upon the award of contract and documentation and manufacture build-time shall be provided to the COR.

8.0 NORMAL HOURS OF OPERATION: Work hours shall be Monday through Friday 0800- 1600 hours, except for US federal holidays. The Contractor shall have prior writing approval from the COR to work outside of these guidelines to coordinate with the site installation law enforcement personnel.

8.1 Installation Access: All contractors arriving at the Installation Access Point shall be preannounced and be cleared prior to accessing the installation. A map and directions to the installation will be provided by the COR. The contractors shall preregister their arrival at the following website: Defense Biometric Identification, DBIDS https://dbids- global-enroll.dmdc.mil/preenrollui/#/landing-page. Upon arrival, the COR will meet contractor personnel at the Vehicle Control Center (VCC). Preregistered contracting personnel will enter the VCC. Contractor personnel shall bring their preregister letter or QRC scan code and valid photo identification for badging. After badging has been completed, contractor vehicles will be searched, and badges will be scanned prior to entry on the installation. Each time when processing onto the installation, all contractor vehicles shall be searched, and all badges shall be scanned by Installation Security Forces.

8.2 Visitor Adjudication Matrix: Contractor personnel containing any of the following offenses shall not be permitted access to the installation.

Offenses Preventing Base/Site Access Time Since Offense Current and Active Want/Warrant Want/Warrant

(Current) Gang Member Validated by Law Enforcement Validation Current Unable to Verify Identity (No ID on person and Unable to verify through NCIC)

Any inability

Federal Watch List-Criminal Activity or Terrorist Watch At any time

Knowingly/Willingly Engaged in Acts to Overthrow US Government

At any time

Conviction for: Time Since Offense Criminal Trespassing In past 1 year Larceny (Misdemeanor) In past 1 year Possession of Marijuana In past 1 year Assault (Misdemeanor) In past 1 year Aggravated Assault/Felony Assault In past 3 years Firearms Violations (Misdemeanor) In past 3 years Possession of Controlled Substance other than Marijuana In past 3 years Stalking (Misdemeanor) In past 3 years Menacing (Misdemeanor) In past 5 years

Crimes against Juveniles In past 5 years Criminal Possession of a Weapon (Not Firearm) In past 5 years Firearms Violation (Felony) In past 5 years Larceny (Felony) In past 5 years Possession w/Intent to Distribute Marijuana or a Controlled Substance

In past 5 years

Possession/Use of Controlled Substance (Felony) In past 5 years Stalking (Felony) In the past 8 years Menacing (Felony) In the past 10 years Burglary/Robbery (Not Armed) to include Attempted In past 10 years Arson At any time Domestic Violence At any time Espionage At any time Explosives Violations In past 10 years Manslaughter In past 10 years Human Trafficking At any time Murder, to include attempted At any time Molestation, to include penetration/fondling of minor At any time Registered Sex Offender At any time Robbery/Burglary (Armed) to include Attempted At any time Sabotage At any time Terrorism At any time Treason At any time

9.0 WARRANTY: The Contractor shall identify all items being installed that are guaranteed or under an extended warranty for more than a one-year period and provide validated copies of the manufacturer’s warranty. All warranty information shall be filed by the Contractor in the Government’s name. All warranties shall be identified by product with a listing of the name and address of the company and the expiration date of the guarantee or warranty.

Warranty documentation shall be submitted to the Contracting Officer’s Representative (COR) for Government Approval (GA).

10.0 RECOGNIZED HOLIDAYS: Unless stated otherwise in the PWS, the Contractor is not required to provide service on US federal holidays. Visit: https://www.opm.gov/policy-data- oversight/pay-leave/federal-holidays/

11.0 SAFETY: The contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site IAW standard OSHA requirements. All contractor personnel shall comply with the Standard Industry of New York State Codes. All contractor personnel shall comply with all DFAS safety requirements. The DFAS Safety Manager is responsible for ensuring the contractor is aware of local safety requirements. The contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. The contractor shall report any safety conditions or concerns to the COR immediately.

a.) ASBESTOS: To the best of the Government’s knowledge, no asbestos-containing material (ACM) will be encountered during this project. Should the Contractor encounter previously unidentified or suspected ACM which must be disturbed to comply with the contract documents, the Contractor shall cease that work which would disturb the suspect material and shall immediately notify the Contracting Officer Representative (COR).

12.0 CONTRACTING OFFICER REPRESENTATIVE (COR): Upon contract award a COR will be designated, and a letter of designation will be issued to the contractor. The COR will coordinate site entry of contractor personnel. The COR will monitor all technical aspects of the contract and assist with contract administration. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR listed below is subject to change. The contractor will be notified via written communication when a change is made.

13.0 Performance Requirement Summary (PRS)

Task Acceptable Level of Performance (ALP)

Monitoring Method Revisions/changes

Performance Timeline

Contractor completes the tasks 100% within the Period of Performance (PoP)

COR will review shop drawing, product data sheets, and material samples to ensure the contractor understands and adheres to the contract’s requirements.

The contractor shall provide any required revisions/changes to the COR NLT 5 business days from requested date.

Quality of Service:

Contractor meets specified quality level outlined in the PWS.

COR will review shop drawing, product data sheets, and material samples to ensure the contractor understands and adheres to the contract’s requirements.

The contractor shall provide any required revisions/changes to the deliverables NLT 5 business days from requested date.

Customer Service

Provides 2-hour response for *critical issues.

Provides 4-hour response time to all other issues.

COR will monitor progress to ensure project POP will be met and address any concerns with KO

N/A

14.0 SECURITY:

SECURITY REQUIREMENTS FOR

CONTRACTS REQUIRING ESCORTED ACCESS TO DFAS FACILITIES/NO ACCESS

TO CLASSIFIED INFORMATION, CONTROLLED UNCLASSIFIED INFORMATION

(CUI) OR SYSTEMS ACCESS

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National.

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI).

2. OF306, Declaration for Federal Employment.

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”.

4. A set of fingerprints, unless any of the following apply.

a. The person has been fingerprinted for the Defense Counterintelligence and Security Agency (DCSA) within the past 30 days.

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

c. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS.

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service.

This includes any of the military branches as well as the U.S. Coast Guard;

however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.

**** Please be aware that the REAL ID/Federal Compliant ID is required for entering onto DFAS-RO. If a person’s drivers licenses are NOT Federal Compliant, they must have either a Military or Civilian CAC/ID or a valid U.S. passport to be processed as a visitor, gain access to a visitors pass, or gain an ID card to the DFAS installation***