A017 Cost Analysis Report.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

PART ONE. COST ANALYSIS REPORT:

A. CURRENT FISCAL YEAR EXECUTION DATA SHALL BE BROKEN OUT BY EACH FACILITY CODE (OR EQUIVALENT) INTO THE MAJOR CATEGORIES OF TOTAL COSTS, REIMBURSEMENTS EARNED, AND DBA EXECUTION. EACH OF THESE CATEGORIES WILL FURTHER BE DELINEATED INTO SUB-CATEGORIES OF LABOR HOURS, LABOR HOURS OVERTIME (OT), LABOR HOUR COSTS, LABOR HOUR OT COSTS, MATERIALS, OTHER, AND TOTAL COSTS.

B. TRACKING DATA SHOULD BE INCLUDED FOR EACH FACILITY CODE (OR EQUIVALENT) TO EASILY BREAK COSTS OUT BY EFFORT (ETTC/ECR and MSTTE)

C. ASSOCIATED PRODUCT AND SERVICE RATE EXECUTED HOURS FOR EACH FACILITY CODE (OR EQUIVALENT) SHALL BE IDENTIFIED.

D. MAJOR CATEGORY OF TOTAL COST SHALL BE BROKEN OUT AGAIN INTO THE FOLLOWING CATEGORIES: TEST/TASK, NON-CORRECTIVE MAINTENANCE, CORRECTIVE MAINTENANCE, IMPROVEMENT & MODERNIZATION, AND OTHER. WITHIN EACH OF THESE CATEGORIES, THE COSTS SHALL BE DELINEATED INTO THE PREVIOUS SUB-CATEGORIES.

E. IDENTICAL INFORMATION SHALL BE PROVIDED FOR THE FACILITY CODE (OR EQUIVALENT) WHERE EMPLOYEES ARE ASSIGNED VERSUS WHERE THE WORK WAS ACTUALLY ACCOMPLISHED.

F. Provide two Cost Analysis files after each JOCAS consolidation: one cumulative and one for that period only. Provide header information for each column (column: Header):

A: Report Date; B: FAC; C: FAC Title; D: TOA MANHOURS; E: TOA MANHOURS OT; F: TOA MH COSTS; G: TOA MH COSTS OT; H: TOA MATERIALS; I: TOA OTHER; J: TOA TOTAL; K: RBA MANHOURS; L: RBA MANHOURS OT; M: RBA MH COSTS; N: RBA MH COSTS OT; O: RBA MATERIALS; P: RBA OTHER; Q: RBA TOTAL; R: RBA %; S: CFA Org Code; T: CFA Organization Name; U: CFA Primary CFA; V: CFA Earning Unit; W: CFA RTT OPR; X: PIC HOURS;

Continued ...

PART TWO. CARA REPORT:

A. CURRENT FISCAL YEAR EXECUTION DATA SHALL BE BROKEN OUT BY EACH FACILITY CODE (OR EQUIVALENT) INTO THE MAJOR CATEGORIES OF TOTAL COSTS, REIMBURSEMENTS EARNED, AND DBA EXECUTION. EACH OF THESE CATEGORIES WILL FURTHER BE DELINEATED INTO SUB-CATEGORIES OF LABOR HOUR COSTS, LABOR HOUR OT COSTS, MATERIALS, AND OTHER DIRECT COSTS.

B. EACH FACILITY CODE (OR EQUIVALENT) SHALL BE CORRELATED WTIH A CARA CAPABILITY AND IDENTIFIED ON THE MAIN PORTION OF THE REPORT.

C. THIS INFORMATION SHALL BE USED TO ROLL UP INDIVIDUAL CAPABILITY DATA INTO A SUMMARY REPORT BY THE MAJOR CATEGORIES AND SUB-CATEGORIES.

PART THREE. OUTSTANDING COMMITMENTS:

A. CONTINUOUS MONITORING AND REPORTING SHALL BE ACCOMPLISHED FOR ALL OUTSTANDING COMMITMENTS ACROSS ALL FISCAL YEARS UNTIL DELIVERED.

B. OUTSTANDING ORDERS SHALL BE BROKEN OUT BY FUNDING TYPE (RBA OR DBA), JON/WBS, ASSOICATED TASK, VENDOR, DESCRIPTION OF ITEM, TYPE OF PURCHASE (I.E. DIRECT MATERIALS, SHIPPING, OTHER DIRECT COSTS, ETC.), AND ANY OTHER INFORMATION NECESSARY TO IDENTIFY THE REQUIREMENTS.

C. OUTSTANDING COMMITMENTS WILL BE IDENTIFIED AS RELATING TO ECR, MSTTE AND ANY OTHER DESIGNATED SUB-CATEGORIES.

PART FOUR. ECR/MCL BILLING IDENTIFICATION:

A. IDENTIFICATION OF KEY CUSTOMER EFFORTS IS MANDATORY TO ENSURE APPROPRIATE BILLING AND RBA GENERATION. EXECUTION DATA SHALL BE BROKEN OUT BY ASSOCIATED FISCAL YEAR AND CLIN TO DETERMINE APPROPRIATE BILLING. RANGE STATUS FILE SHALL BE PROVIDED SHOWING DESCRIPTION AND COST BROKEN OUT BY EACH PERIOD IN MS EXCEL FORMAT.

B. OUTSTANDING COMMITMENTS SHALL BE IDENTIFIED FOR EACH AS WELL.

C. JOCAS upload file shall be provided to Eglin's FM point of contact, to be identified by the Government.

PART FIVE. EARNINGS REPORT.

A. CURRENT CYCLE EARNINGS SHALL BE REPORTED FOR VALIDATION PURPOSES. SUMMARY LEVEL DATA SUCH AS FISCAL YEAR, RCCC, AND EEIC WILL SUFFICE.

BLKS 10, 12 13: DELIVERY WITHIN 6 BUSINESS DAYS FOLLOWING THE SEMI-MONTHLY PERIOD BEING REPORTED WITH THE SEMI-MONTHLY PERIODS BEING DEFINED AS THE 1ST THROUGH THE 15TH AND THE 16TH THROGH THE LAST DAY OF THE MONTH BEING REPORTED. FIRST DELIVERY IS WITHIN SIX (6) BUSINESS DAYS OF THE 15TH OF THE MONTH AFTER TRANSITION PERIOD ENDS AND CONTRACT BEGINS.

BLK 14: ELECTRONIC SUBMISSION IN MICROSOFT OFFICE EXCEL FORMAT.