Attachment 20 Section L Draft_Revised 19 Nov 24.pdf

FA2488-22-R-B003

Attachment 20

Section L Instructions to Offerors

Eglin Operations and Maintenance Services (EOMS)

II

(Revised) 19 Nov 2024

SECTION L

INSTRUCTIONS TO OFFERORS (ITO)

L-1.0 General Instructions to Offerors

L-1.1 The offeror's proposal must include all data and information requested by this Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall comply with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

L-1.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

L-1.3 Elaborate documentation, detailed artwork, or other embellishments are unnecessary and not desired.

L-1.4 The proposal acceptance period is specified in Block 12 of the SF33 of the model contract/solicitation. The offeror’s signature on the SF33 will be considered acceptance of the proposal acceptance period.

L-1.5 These proposal instructions are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all contractual requirements. Section M details how proposals will be evaluated. Offerors are expected to comply with all requirements of this Request for Proposal (RFP).

L-1.6 Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors to be eligible for award. By submission of its offer, the offeror consents and agrees to all solicitation requirements and identified constraints.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation or rejection of an offeror’s proposal, rendering it ineligible for award.

L-1.7 Cross-Teaming Restriction.

The Government seeks to maximize full and open competition among offerors and ensure that it receives proposals that are free from any Offeror incentives or disincentives that may favor one proposal over another. To help safeguard the integrity of the procurement process, Offerors who submit proposals as prime contractors for this contract, or as a member of a joint venture (JV) prime contractor, may not also serve as a subcontractor to another Offeror submitting a proposal as a prime contractor for this contract.

L-1.8 Points of Contact.

The Procuring Contracting Officer (PCO), Mr. Ronald Wilson, is the primary point of contact for this acquisition. Address any questions or concerns to the PCO at ronald.wilson.22@us.af.mil with a courtesy copy to the contracts specialist, Mr. John Sarver at john.sarver.2@us.af.mil.

L-1.9 Discrepancies, Errors, and Omissions

If an Offeror believes the requirements in these instructions lack clarity or contain an error, omission, discrepancy, ambiguity, or are otherwise unsound, the Offeror shall immediately contact the PCO in writing with supporting rationale. Government responses will be posted to SAM.gov for access by all Offerors.

L-1.10 Consideration of Alternate Proposals

Alternate proposals will not be considered.

L-1.11 Electronic Reference Documents

A Bidders’ Library has been established in SAM.gov containing access instructions/documents to assist in the preparation of proposals. All other referenced documents for this solicitation will be made available on SAM.gov and the Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil) Solicitation Module. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

L-1.12 Amendment of Solicitation Prior to Proposal Closing

The Government reserves the right to revise and amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendment(s) to this Request for Proposal. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include announcement of the new proposal closing date and time. Amendments will be posted at SAM.gov and the PIEE Solicitation Module with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at SAM.gov or https://piee.eb.mil.

L-1.13 Proposal Delivery

All proposals shall be delivered electronically using the PIEE Solicitation Module (https://piee.eb.mil). Further information on the PIEE Solicitation Module can be found at:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml. Proposals must be received no later than the date and time listed in block 9 of the SF 33. The maximum file size that can be uploaded into the PIEE Solicitation module is 1.9 GB. Offerors submitting proposals via the PIEE Solicitation Module should follow up via email to confirm receipt. Offerors are responsible for confirming the Government received their respective proposal submission and subcontractor submissions prior to the proposal due date. NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

L-1.14 Questions

All questions regarding this solicitation must be submitted in writing. Any questions and subsequent answers will be posted to sam.gov. It is the responsibility of the contractor to continuously monitor the site for updates. To mitigate the risks associated with the cancellation of this solicitation due to untimely submission of questions, all questions must be submitted to the individual(s) listed below no later than close of business 7 calendar days prior to the date designated for receipt of proposals. Any questions submitted after this period may not be answered.

Submit all questions to the Contracting Officer, Ronald J. Wilson via email at ronald.wilson.22@us.af.mil.

L-2.0 SOURCE SELECTION METHODOLOGY

L-2.1 Competitive, Best Value Source Selection

The Government intends to award one contract for the Eglin Operations Sustainment and Maintenance (EOMS) II effort. EOMS II is a Cost-Plus Award Fee (CPAF) with Cost Contract Line Item Numbers (CLINs) for Travel and Materials and Firm-Fixed Price (FFP) CLIN for Transition and a variety of award terms and options that allows for performance up to 10-years.

L-2.1.1 Offerors Best Terms

The Government may award without discussions but reserves the right to enter into discussions.

Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms for Technical, and Cost/price. If the Government contemplates award without discussions, the Offerors may be given the opportunity in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.306 to clarify certain aspects of its proposal (e.g., the relevance of an Offeror’s past performance information (PPI) and adverse PPI to which the Offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

L-2.1.2 Evaluation Notices (ENs)

The Government may need to conduct written exchanges with Offerors which will be in the form of an EN. Page format and limitations will be placed on responses to ENs in the event they are issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L-2.1.3 Competitive Range

If discussions are to be conducted, the PCO will establish a competitive range (as set forth in FAR 15.306(c)) based on the ratings of each proposal against all evaluation criteria which will be approved by the Source Selection Authority (SSA). If the PCO determines that an Offeror’s mailto:ronald.wilson.22@us.af.mil proposal should not be included in the competitive range, the proposal will be eliminated from consideration for award and written notice of the decision will be provided to the unsuccessful Offeror IAW FAR 15.503.

If the PCO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the PCO, with the approval of the SSA, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L-2.1.4 Final Proposal Revisions (FPRs)

If discussions are deemed necessary with Offerors, upon completion of those discussions, the PCO will request that the Offeror provide an FPR. Revisions to any volume(s) shall be submitted by providing two versions, one “clean” version, and one “tracked changes” version.

The Offeror is advised that any changes to the proposal in the FPR shall be fully addressed and / or explained and reflected in the proposed Cost/price volume. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date and time for submission of the FPR.

When FPRs are requested, any revisions or non-compliance with contract terms and conditions submitted in the FPR may not be subject to further discussions and may render the offer unacceptable for the Government. This provision is not intended to restrict the Offeror’s opportunity to revise its proposal. Rather, it is intended to preclude any misunderstandings by the Government that could result if new or revised terms and conditions submitted in the FPR have not been fully disclosed, discussed, and understood during discussions. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

L-2.1.5 Debriefings

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision IAW FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make a request IAW the requirements of FAR 15.505 or 15.506, as applicable.

L-2.1.6 Communications and Exchanges

Exchanges of source selection information between Government and Offerors will be controlled by the PCO. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Controlled Unclassified Information and Source Selection Information – See FAR 2.101 and 3.104” in the Subject line. Otherwise, source selection information will be transmitted via other means as appropriate. NOTE: Proposal submissions shall follow the instructions provided in L-13.

L-2.2 Proposal Content

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation by the Government and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the Offeror's proposal. The Offeror’s proposal shall demonstrate that the Offeror possesses the technical expertise and past performance to perform the Performance Work Statement (PWS) requirements.

The Offeror’s proposal shall include all of the information requested and shall comply fully with these Section L instructions. Failure to do so may cause the Offeror’s proposal to be eliminated from consideration for award. Offerors are reminded to properly mark proposal documents which contain proprietary or restricted information.

NOTE: IF THE PROPOSAL IS NOT RECEIVED BY THE DUE DATE / TIME SPECIFIED,

THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IAW FAR 52.215-1.

With the exception of the Cost/Price Volume, no cost or pricing information should appear in any other volume. The Government advises Offerors that taking exception to or deviating from any term or condition of the RFP may make an offer unacceptable and the Offeror ineligible for award.

The proposal acceptance period is specified in Block 12 of the solicitation. By signing in Block 17 of the SF33, the Offeror acknowledges that the proposal is valid for a period of not less than 280 days from the proposal due date.

L-2.3 PROPOSAL ORGANIZATION

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the various technical and management approaches, as well as past performance and cost/price, to be meaningfully evaluated without discussions. The offer must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Each Offeror shall submit its proposal IAW instructions identified in L-2.4, Distribution. Apply all appropriate markings, including those prescribed IAW FAR 52.215- 1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Proposal submissions via email will not be accepted. IAW FAR Subpart 4.8, Government Contract Files, the Government will retain an electronic copy of all unsuccessful proposals.

The Offeror’s electronic copies shall be submitted in an un-compressed format readable and searchable by Microsoft (MS) Office 2016 (or later) applications. Use separate files to permit rapid location of all portions, exhibits, annexes, and attachments, if any.

L-2.3.1 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

L-2.3.1.1 The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L-2.3.1.1-1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table L-2.3.1.1-1. The Offeror’s proposal shall consist of three separate volumes: Volume I – Contract Documentation, Volume II – Technical Proposal, Volume III Cost/Price Proposal. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table L-2.3.1.1-1: Proposal Organization

Volume ITO Paragraph Number

Volume Title Maximum Number of Pages

I Contract Documentation N/A II Technical Proposal 150

III Cost/Price Proposal N/A

L-2.3.1.2 Page Limitations

Page / character limitations shall be treated as maximums. If exceeded, the excess pages / characters will not be read or considered in the evaluation of the proposal and the Offeror will be notified. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, the sheet counts as two pages. All pages count towards the maximum page limitation except the cover pages, tables of contents, glossaries, list of table and drawings, acronym list, cross reference matrix, small business subcontracting plan, and organizational conflict of interest mitigation plan. A cross-reference matrix will not be counted in the page limits. All pages shall be numbered. All ENs will specify the page limitation for the Offeror’s EN response.

L-2.3.1.3 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. Page size shall be

8.5 x 11 inches, not including displays as defined in paragraph (b) below. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12-point Times New Roman font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. In the event the Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. These page size and format restrictions shall also apply to responses to ENs.

(b) Legible tables, charts, drawings, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, and plans. These displays shall be uncomplicated, legible, shall not exceed 11 x 17 inches in size, and may only be used for large tables, charts, drawings, graphs, diagrams, schematics, and figures, not for pages of text. 11 x 17-inch pages shall count as two pages. For these displays, the text shall be no smaller than 10-point font.

L-2.3.1.4 Cross-Referencing

Offerors shall write each volume on a stand-alone basis, meaning the Government must be able to evaluate each volume without having to cross reference to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The Offeror shall provide a solicitation cross reference matrix indicating, by ITO or PWS paragraph number, the corresponding proposal paragraph in that section that addresses the referenced item. Offerors must ensure that cost/price information is only included in Volume III. Do NOT include any cost/price information in Volume II.

L-2.3.1.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L-2.3.1.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used within the volume.

Glossaries do not count against any page limitations.

L-3.0 SPECIFIC INSTRUCTIONS

L-3.1 VOLUME I – CONTRACT DOCUMENTATION

L-3.1.1 Volume I Organization

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s).

L-3.1.1.1 Cover Letter. The cover letter shall include the business status / categories, Offeror primary and alternate points of contact with email / phone and who is authorized to contractually obligate the Offeror, Commercial and Government Entity (CAGE) Code, Unique Entity Identification (UEI),a statement that the Offeror understands the requirements specified and will meet the requirements therein, and a statement that the Offeror does or does not take exception to any of the requirements of this solicitation.

L-3.1.1.2 Master Table of Contents. The Offeror shall include a master table of contents of the entire proposal within the Contract Documentation Volume. This master table of contents shall contain a consolidation of the individual table of contents for all volumes.

L-3.1.1.3 Executive Summary. The Executive Summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with the Section M evaluation factors / subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Executive Summary shall not exceed 5 pages.

L-3.1.1.4 Solicitation / Representations and Certifications

The Offeror’s proposal shall include a signed copy of the SF 33, and Sections A through K. This includes:

L-3.1.1.4.1 Section A – Solicitation / Contract Form

Complete the “Offeror” portion of the SF 33 in its entirety. An official having the authority to contractually bind the Offeror’s company shall sign the SF 33 IAW FAR 4.102.

L-3.1.1.4.2 Section B – Supplies or Services and Costs/prices

Complete pricing information in Section B of the SF33.

L-3.1.1.4.3 Sections G - I

Complete fill-ins as applicable

L-3.1.1.4.4 Section K – Representations, Certifications, and other Statements of Offeror

Complete representations, certifications, acknowledgements, and statements.

L-3.1.1.5 Exceptions or Assumptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and / or specific part of the solicitation to which the exception is taken. The Offeror shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L-3.1.1.5-1.

Table L-3.1.1.5-1: Solicitation Exceptions

Solicitation Document Page / Paragraph Requirement / Portion Rationale

PWS, SF33, etc. Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Describe why therequirement can / will not be met

L-3.1.2 Other Information Required

L-3.1.2.1 Authorized Offeror Personnel

Provide the name, title, telephone number, and email address of the company / division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government.

L-3.1.2.2 Government Offices

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office. Also, provide the name and telephone number for the Administrative Contracting Officer (ACO).

L-3.1.2.3 Company / Division Address, Identifying Codes, and Applicable Designations

Provide company / division street address, county, and facility code; CAGE code; UEI; Taxpayer Identification Number; size of business (large or small IAW NAICS 541330, Exception 1); and labor surplus area designation (if applicable). If proposing as a JV, provide the information above for each JV partner. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L-3.1.2.4 Attachments to the SF33

The Offeror shall provide the following as attachments to the SF33:

L-3.1.2.4.1 Government Furnished Property (GFP)

The Government plans to provide the items listed in the RFP, Attachment 4. Although not anticipated, if the Offeror requires the use of GFP (including vehicles and facilities) other than the property specified, the Offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, estimated fair rental value (IAW FAR clause 52.245-1), reason for need, and cross reference to Cost/Price volume paragraphs which pertain to GFP and/or base support. The Offeror shall also provide the written authorization from the cognizant Contracting Officer, as applicable. A statement from the Contracting Officer must also be included in the proposal indicating that such Government owned property will be available for the timely completion of performance under the ensuing contract on a non-interference basis, whether or not the proposal is based on “No Charge for

Use.” The Offeror must also indicate whether or not the Offeror could perform the work in the event that the use of such GFP is not authorized or the contract authorizing the GFP is phased out. If the Offeror proposes use of GFP under a Government contract, the usage will be limited IAW the terms and conditions of the contract, inclusive of any negotiated phased-out program.

The Offeror is responsible for updating Attachment 4 to reflect GFP requirements. Any additional GFP required by the Offeror should be labeled Contractor Specific GFP and should be indicated in bold font. Any GFP not required by the Offeror should be deleted and annotated.

The Offeror shall supply this information in the format shown below in Table L-3.1.2.4.1-1.

Table L-3.1.2.4.1-1: Example Required Information for Using GFP / Base Support

Quantity

National Stock Number (NSN) or

Part

Nomenclature

Duration of Need

Rental Value

Reason for Need

Offeror’s Shipping Address

2 Ea

FS156- 09-

ACG-1372

Time Counter

1 Oct 10 –

30 Dec 10

$1,000.00

Needed to calibrate 5 mhz/1 pps SATCOM

Simulator offset

103 East Driveway

L-3.1.2.4.2 OCI Plan

The Offeror shall provide a written OCI mitigation plan, which outlines the Offeror’s approach for detecting, avoiding, and mitigating OCI issues and risks IAW Special Contract Requirement Clause FA2488.52.203-9Z01, Organizational Conflicts of Interest (APR 2023) and FAR Subpart

9.5. The plan shall address all actual, potential, or perceived OCIs for the Offeror, including those resulting from teaming arrangements. The plan should reflect the results of the Advisory Multi-Step Process, updated with any relevant changes to the Offerors and each team members or team member affiliates particular circumstances. Any changes or updates to the OCI mitigation plan occurring after proposal submission shall be provided as such changes occur, but no later than contract award. The OCI mitigation plan will be made a part of the resultant contract.

An Offeror’s failure to provide an acceptable OCI mitigation plan will cause the Offeror to be determined non-responsible and relieves the Government of any further obligation to resolve OCI issues. See FAR Subpart 9.504(e). Notices to Offerors of OCI issues and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

L-3.1.2.4.3 Transition Plan

As required by paragraph L-3.2.7.

L-3.1.2.4.4 Small Business Participation Commitment Document

As required by paragraph L-3.2.2.5.1

L-3.1.2.4.5 Small Business Subcontracting Plan

As required by paragraph L-3.2.2.5.2

L-3.1.2.4.6 Small Business Past Performance

As required by paragraph L-3.2.2.5.3

L-3.2 Volume II – Technical Proposal

L-3.2.1 General

The Offeror shall make sure the Technical Proposal Volume is specific and complete. Legibility, clarity, and coherence are very important. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the subfactors identified below. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. It is the Offeror’s responsibility to ensure the completeness of its proposal. The Government does not assume that an Offeror possesses any capability that the Offeror fails to identify in its proposal.

The Technical Volume shall be organized according to the following general outline:

• Table of Contents

• List of Tables and Drawings

• Glossary

• Cross Reference Matrix

• Subfactor 1.1: Management Approach o Prior Experience o Small Business Participation Commitment Document o Small Business Subcontracting Plan

• Subfactor 1.2: Technical Sustainment and Modernization o Data Assertions

• Subfactor 1.3: Staffing Plan

• Subfactor 1.4: Transition

L-3.2.2 Subfactor 1.1: Management Approach (PWS 4.1)

Based on PWS section 4.1, The Offerors shall provide an approach to managing the diverse workforce necessary to meet all PWS requirements, including an assessment of the risks uniquely associated with this approach and the Offeror’s plan to mitigate these risks. The Offeror’s approach shall also address the Management Operations Scenario and each of the questions listed in Attachment L-1.

L-3.2.2.5 Prior Experience

Offerors shall provide a detailed description of their prior experience in performing and managing contracts with requirements similar to those described in the PWS. The information provided should reflect the offeror’s depth of experience and expertise in the following key areas:

1. Operational Experience: Offerors shall provide an overview describing their experience managing and operating systems, including familiarity with various monitoring and control systems, data acquisition systems, and system interfaces. Specify the types of systems handled, the scope of operations, and any specialized knowledge relevant to range operations. Describe approach to mission planning and scheduling. Provide examples of any innovative solutions used to improve operational efficiencies.

2. Personnel Management and Staffing: Offerors shall provide an overview describing their experience in recruiting, managing, and retaining qualified personnel for operations and maintenance, particularly for positions requiring specific technical skills or security clearances.

Include examples of team coordination, workforce stability, and any challenges encountered and resolved in maintaining adequate staffing levels for ongoing operations.

3. Maintenance and Sustainment of Facilities and Equipment: Provide an overview of experience in maintaining and sustaining equipment, facilities, and infrastructure. Describe maintenance programs, preventive and corrective maintenance practices, as well as any specific knowledge of testing range infrastructure requirements or relevant standards. Describe any challenges encountered and how they were overcome. Provide examples of any innovative solutions and the resultant outcomes.

4. Continuous Improvement and Modernization Efforts: Describe past efforts to improve, modernize, or enhance operations. This could include implementing new technologies, improving process efficiencies, or upgrading existing systems and infrastructure. Provide examples of modernization initiatives and detail the outcomes achieved.

Each response should specify the contract(s) where this experience was gained, including the contract name, number, period of performance, and customer (government agency or commercial entity) to facilitate an accurate evaluation of the offeror's relevant prior experience.

L-3.2.2.6 Small Business Participation

The Government’s evaluation of small business participation for this subfactor is separate and distinct from the Offeror’s Small Business Subcontracting Plan as required in L-3.2.2.6.2. The evaluation of Small Business Participation via submittal of a proposed Small Business Participation Commitment Document (see L-3.2.2.6.1 below) shall apply to all Offerors.

L-3.2.2.6.1 Small Business Participation Commitment Document

Small Business Participation Commitment Document: All Offerors, small businesses and other than small businesses (including Comprehensive Subcontracting Plan Program Participants and Commercial Subcontracting Plan Holders) shall provide a “Small Business Participation Commitment Document (SBPCD)” in response to the solicitation’s small business participation requirements which shall be evaluated in accordance with Section M-2.2.4.6.1 of this solicitation. The Offeror’s proposed Small Business participation requirements and/or commitments shall be incorporated into any resultant contract and monitored as a measure of contract compliance. These requirements apply at the prime contract and first tier subcontract levels. Small business concerns that qualify in more than one socioeconomic category may be counted in each category for which they qualify. A template for this document is provided as Attachment L-3. This document will not be included in page limitations.

L-3.2.2.6.2 Small Business Subcontracting Plan

The Offeror shall submit a Small Business Subcontracting Plan IAW FAR 52.219-9, Small Business Subcontracting Plan, that also identifies the extent of the Offeror’s commitment to the participation of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns, whether as JV members, teaming arrangement partners, or subcontractors. Contractor must be able to meet no less than the DoD Small Business Subcontracting Goals for 2024: https://business.defense.gov/About/Goals-and-Performance/.

The Small Business Subcontracting Plan shall be included in Volume I, Contract Documentation (see L-3.1.2.4.5) and will be made a part of the resultant contract. This plan will not be included in page limitations.

L-3.2.3 Subfactor 1.2: Technical Sustainment and Modernization (PWS 4.1.24)

The Offeror shall provide its approach and how it uses systems engineering processes throughout the acquisition lifecycle to the Sustainment and Modernization Scenario defined in Attachment L-2. The Offeror’s approach shall address each of the questions listed in Attachment L-2.

Discuss how this approach will lead to the delivery of new capabilities and modifications / upgrades to current facilities on time and on cost while meeting technical requirements.

Describe in detail the Offeror’s approach to managing requirements, risks, design processes, and configuration management.

The Offeror shall describe its approach to the Sustainment and Modernization Scenario defined in Attachment L-2. The Offeror’s approach shall address each of the questions listed in Attachment L-2.

https://business.defense.gov/About/Goals-and-Performance/

L-3.2.3.5 Data Assertions

If the Offeror makes any assertions when completing Section K (DFARS 252.227-7017(d)), the Offeror shall identify each assertion correlated to each individual item of intellectual property to be delivered, provided, or otherwise furnished to the Government during contract performance. The Offeror shall do so by adding a parenthetical after its identification of each individual item of "Technical Data or Computer Software to be Furnished with Restrictions" in its completed DFARS 252.227-7017 representation that identifies the specific part of the contract (e.g., Contract Data Requirements List (CDRL) number, PWS paragraph) that will require the awardee to deliver, provide, or otherwise furnish that intellectual property to the Government.

L-3.2.4 Subfactor 1.3: Staffing Plan

The Offeror shall describe its approach to meet the Qualified Personnel requirements outlined in the Measures of Merit identified in Section M. The Offeror shall provide a comprehensive Staffing Plan that also includes the Minimum Team Complement (MTC) defined in PWS Appendix 1 that addresses the approach to promote employee retention, morale, productivity, growth, and development. Specifically, the Staffing Plan shall describe, 1) the Offeror’s recruitment and retention strategies within a highly competitive environment, and 2) the Offeror’s strategy to capture institutional knowledge of critical skillsets. The approach shall include the Offeror’s understanding of the risks uniquely associated with the staffing strategy, processes, or approach, and the Offeror’s approach to mitigate these risks.

Address any difficulties anticipated in fulfilling the staffing requirements of the EOMS II contract and the plans to overcome those difficulties. The Staffing Plan will not be included in the Technical Volume page count.

If the Offeror’s approach to fill one or more of the MTC positions is with non-incumbent personnel, then the Offeror shall provide the position title(s) and reasoning behind the replacement(s).

L-3.2.5 Subfactor 1.4: Transition (PWS 8)

The Offeror shall provide a detailed Transition Plan to assume the responsibilities outlined in the PWS, including phase-in and phase-out activities. Discuss how the Offeror will meet the EOMS II requirements and ensure there is no interruption or degradation in delivery of services in support of the ETTC mission. The Transition Plan shall include the following key components as a minimum: quality management system implementation, recommended key metrics for the Government’s use to evaluate the Offeror’s performance, contract implementation issues, staffing, knowledge transfer, resource requirements, Government involvement, cooperative agreements with unions and other ETTC contractors, disruption, risk, and schedule. The Transition Plan shall be included in Volume I, Contract Documentation (see L-3.1.2.4.3) and will be made a part of the resultant contract. The Transition Plan will not be included in the Technical Volume page count.

L-3.3 VOLUME III – COST/PRICE PROPOSAL

L-3.3.1 Volume III Organization

The Cost/price Volume shall be organized according to the following general outline:

• Introduction

• Table of Contents

• Summary Descriptions of Estimating, Purchasing, and Accounting Systems

• Changes to Estimating, Accounting Practices, or Cost Accounting Standards (CAS) Disclosure Statement

• Estimating Methodology

• Cost and Supporting Information (Attachments L-4, Cost Model for Primes and L-5, Cost Model for Subcontractors)

• Professional Employee Compensation Plan

• Other Information. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/price volume, if any. Provide complete rationale for any exceptions.

L-3.3.2 Price Information

L-3.3.2.1 General Instructions

This section is to assist Offerors in submitting data other than certified cost or pricing data that is required to evaluate the completeness, reasonableness, realism, and balance of the proposed cost/price.

Compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s proposal. Note that unrealistically low or unreasonably high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unreasonable proposal. Additionally, unbalanced pricing that poses an unacceptable risk to the Government may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness, realism, and balance. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support its cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

L-3.3.2.2 Estimating Techniques and Methods

When responding to the Cost/price Volume requirements in the solicitation, the Offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (e.g., Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships, commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop estimates.

L-3.3.2.3 Cost or Pricing Data

The PCO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided IAW FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit certified cost or pricing data.

L-3.3.3 Accounting System

An acceptable accounting system is required. Indicate whether the Offeror has an acceptable accounting system as defined in DFARS 252.242- 7006. Also, identify any deviations from the Offeror’s standard procedures in preparing this proposal.

L-3.3.4 Purchasing System

The Offerors shall provide a summary description of purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provisions are made to ensure quantity and other discounts). Also, Offerors shall identify any deviations from standard procedures in preparing proposals. Offerors shall indicate whether or not they have Government approval of their purchasing system and if so, provide evidence of such approval.

L-3.3.5 Estimating Methodology

Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall cover separately each cost element (e.g., labor, indirect costs, other direct costs, overhead, General and Administrative [G&A]). Clarify if a portion of the required information is not applicable for a particular cost element. Also, identify any deviations from the Offeror’s standard estimating procedures in preparing this proposal volume

L-3.3.5.1 Past Experience

Identify where the Offeror’s cost estimates are based upon past experience, identify the past experience, explain how the past experience relates to the current effort, including similarities and differences, and how cost data available from the past experiences was adapted to the current effort.

L-3.3.6 Government-Provided Cost Considerations

L-3.3.6.1 Commonality with Other Programs

Any cost reductions made in the Offeror’s proposal that are attributed to commonality with other programs, company funded efforts, or capitalization of equipment must be supported with the following:

(a) Commonality - Identify the specific program(s) and why it is applicable. Address the cost allowability and allocability of this action per FAR and the Offeror’s CAS Disclosure Statement.

(b) Company-Funded Efforts - Identify the specific efforts, the planned start and end dates, the applicability to the current solicitation, the source of company funding, and how the Offeror plans to account for or allocate these costs IAW generally accepted accounting principles and the Offeror’s CAS Disclosure Statement, if applicable.

(c) Capital Equipment - Identify the specific item(s) capitalized and what other applications exist for the equipment, provide corporate approvals for each action, address the cost allowability and allocability of the action per the FAR and the Offeror’s CAS Disclosure Statement.

L-3.3.6.2 Schedule of Hours by Labor Skill Mix

The schedule of hours by skill mix is provided when Offerors fully complete Attachments L-4, Cost Model for Prime and L-5, Cost Model for Subcontractors IAW the instructions on the “Instructions Tab.” For proposal purposes, Offerors are instructed to assume a generally static workload over the course of the contract. The Government has pre-populated the labor categories and labor hours for this effort. Offerors are not to propose different hours or labor categories.

L-3.3.6.3 Escalation Factors

Offerors shall propose an annual labor escalation factor to be used for all direct labor rates (exempt, non- exempt salary, wage) for all contract years to reflect both the regularly scheduled salary adjustments and the refreshing of staff due to retirements and separations. Offerors shall provide justification for the proposed escalation factor in their Estimating Methodology Summary as specified in L-3.3.5 above.

L-3.3.6.4 Subcontractor Submissions

Submit a list of the proposed major and minor subcontractors showing (a) the contractor, (b) description of effort, (c) type of contract, (d) price and hours proposed by each, (e) price and hours included in prime’s proposal to the Government, and (f) commercial item / service determination support, if applicable. For purposes of the Volume III cost proposal only, definitions for major subcontractor and minor subcontractor are provided below:

1) Major subcontractor – A major subcontractor is defined as a subcontractor, other than the Offeror itself, that will perform 10 percent or more of contract scope based on labor hours or total cost.

2) Minor subcontractor – A minor subcontractor is defined as a subcontractor who does not meet the threshold for major subcontractor as defined above, but who has a defined arrangement to provide labor under the labor categories contained in Attachment L-4 Cost Model for Prime.

The Government has provided a Cost Model for Subcontractors (Attachment L-5). A subcontractor’s submission of a cost model to the prime and provided to the Government will satisfy the requirement of (a) through (f).

Subcontractors can elect to provide Attachment L-5 directly to the prime or provide completed Attachment L-5 to the Government via email to the Contracting Officer.

L-3.3.6.5 Material Costs

The Government has pre-populated the estimated burdened cost of material / supplies in the Offeror’s proposal for each year of the contract to include all known workload fluctuations are described in Attachment L-8. The burden includes any sales tax, special privilege tax, discounts, and freight, but not any offeror-specific G&A. These values are pre-populated in Attachment L- 4, Cost Model for Prime.

L-3.3.6.6 Travel Costs

The Government has estimated cost of travel in the Offeror’s proposal for each year of the contract. These values are pre-populated in Attachment L-9, Cost Model for Prime.

L-3.3.6.7 Award Fee Pools

The base fee will be $0. Offeror’s shall propose an award fee percentage for the fee- bearing elements (direct labor and labor associated expense associated with the work). G&A associated with labor is not considered a labor associated expense for the purposes of the award fee pool as reflected in the formulas in Attachment L-4, Cost Model for Prime.

L-3.3.6.8 G&A Costs

G&A shall be defined as any home office cost allocated as residual cost, any home office cost allocated as separately allocable cost, and other types of indirect costs allocated to the segment (or contract). For purposes of computing your G&A cost ceiling, define all indirect allocations proposed and state the amount of cost proposed for each fiscal year. The G&A cost ceiling should include all home office costs allocated as residual cost, separately allocable cost, and any other types of indirect costs allocated to the segment (or contract). The Cost Model reflects that G&A rates may vary according to the base and the year (e.g., labor versus materials). The values proposed in the cost model will be transferred to clause H104 for each G&A classification.

L-3.3.6.9 Data

The cost of producing data is not separately priced in Section B of the solicitation. The cost required to produce each CDRL should be included in the Offeror’s proposed labor hours.

L-3.3.6.10 Submission of Cost Models

Submit the electronically cost/price model (Attachment L-4) in support of the proposed price.

The cost/price model submitted must be consistent with the Offeror’s estimating system and must duplicate the logic and mathematical formulas reflected in the proposal. Subcontractors are required to complete an independent cost model (Attachment L-5 – see L-3.3.6.4). Cost/price models submitted must comply with the following format requirements:

(a) Data file should be submitted IAW paragraph L-2.3

(b) Data file should be .xlsx file format (MS Office Excel) compatible format

L-3.3.7 Additional Considerations L-3.4.6.1 Total Compensation Plan

The Professional Employee Compensation Plan required by FAR 52.222-46 shall be submitted as a part of the Volume III Cost Narrative. The plan shall set forth proposed salaries and fringe benefits for professional employees along with supporting data, such as recognized national and regional compensation surveys and studies of professional, public, and private organizations, used in establishing the total compensation structure. The employee compensation plan should clearly show how the Offeror will be able to provide uninterrupted high-quality work and the ability of the proposed compensation structure to obtain and retain suitably qualified personnel to meet mission objectives. The supporting information should enable the Government to review the proposed salaries and fringe benefits IAW FAR 52.222-46.

Note: The compensation plan pertains to all professional employees who will do work under the contract. If a populated JV is formed (a JV in which the employees are employed by the JV itself and not by any individual JV partner), the JV must submit the Professional Employee Compensation Plan for the JV.