9Q0TDBNS200 Sec L.pdf

RFP 9Q0TDBNS200 Local Services Acquisition (LSA) for the State of California

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SECTION L – INSTRUCTIONS, CONSIDERATIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/far

(a) 52.215-1 Instructions to Offerors- Competitive Acquisition (JAN 2004) (Alt I) (OCT

1997)

(b) 52.216-27 Single or Multiple Awards (OCT 1995)

(c) 52.222-24 Preaward On-Site Equal Opportunity Compliance Review (FEB 1990)

(d) 52.237-1 Site Visit (APR 1984)

(e) 552.219-72 Preparation, Submission, and Negotiation of Subcontracting Plans (JUN

2005)

L.2 52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of two or more Indefinite Delivery, Indefinite Quantity, Firm Fixed Price contracts.

L.3 52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Jo Ann Lew

Sr. Contracting Officer

GSA, FAS, Acquisition Operations Division (9QZA)

450 Golden Gate Ave., 4th Floor West

San Francisco, CA 94102-3434

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

https://www.acquisition.gov/far/current/html/Subpart%2031_1.html#wp1089550

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L.4 Site Visit Arrangements and Space Availability

Offerors are encouraged to inspect Government facilities that may be used for placement of equipment. All arrangements to inspect these facilities must be made by contacting the following:

Name Telephone Number e-mail

Mr. David Bischof 415-522-4535 david.bischof@gsa.gov

Ms. Elena Fung 415-522-4566 elena.fung@gsa.gov

Offerors are reminded that site visit arrangements may not be arranged immediately on request and thus responsible for requesting access to documents and facilities in sufficient time to allow for preparation and submission of proposals by the due date specified in the solicitation.

L.5 Instructions for Modifying Proposals

Offerors shall make changes to proposals by modifying proposal pages. Changes shall be indicated by drawing vertical line adjacent to the change in the right margin and showing the date of the modification at the bottom of the respective pages. Modifications of a proposal are subject to FAR Clause 52.215-1(c), Submission, Modification, Revision, and Withdrawal of

Proposals.

L.6 Disposition of Proposals

At least one copy of each proposal will be retained by the office issuing the solicitation and the remainder will be destroyed. No destruction certificate will be issued.

L.7 Proposal Format and Preparation Instructions

L.7.1 Proposal Preparation Costs

This solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal in response to this solicitation. In accordance with FAR Part 32.702

Policy, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds.

L.7.2 Format and Preparation Instructions

L.7.2.1 General Instruction

The minimum acceptance period shall be 180 days unless a longer period is specified in the offer. The proposal shall consist of three (3) volumes. Each volume shall be separate and complete so that evaluation of each may be accomplished independently of or concurrently with the evaluation of the other volumes. Offerors shall submit an original hard copy and an electronic version of all documents on four (4) CD-ROMs (all documents on each of the four CDs).

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The volumes shall be named

Volume I- Business Proposal

Volume II- Technical Proposal

Volume III- Price Proposal

Failure to follow proposal instructions may result in an Offeror’s proposal being considered technically deficient and, therefore, excluded from further consideration.

L.7.2.2 Volume I - Business Proposal

Volume I shall contain the following:

Completed and signed Representations, Certifications, and Other Statements of Offers

(see Section K).

Small Business Subcontracting Plan in accordance with FAR 52.219-9 (Alt II) and

GSAR 552.219-72 for proposals that exceed $550,000 (applicable to large businesses only).

Exceptions or deviations taken or conditional assumptions made with respect to the

Offeror’s proposal versus the solicitation. All exceptions taken must contain sufficient amplification and justification to permit evaluation. All benefits to the Government shall be explained for each exception taken. Such exceptions will not automatically cause a proposal to be deemed unacceptable unless the Offeror fails to provide sufficient benefits to the Government or acceptance of the exception would result in deviations from the requirements of this solicitation.

Government-owned property in the Offeror’s possession and all property acquired with federal funds if the items are proposed for use in the performance of a contract resulting from this solicitation.

L.7.2.3 Volume II - Technical Proposal

Volume II shall contain the Offeror’s response to the Government’s technical requirements in a concise and straightforward manner with no reference to price. Only telecommunications service providers certified by the California Public Utility Commission will be considered as acceptable to respond to this solicitation.

The technical proposal shall contain a completed Attachment J.4, Requirements Matrix, showing where in its proposal the Offeror responded to the required Section C technical requirements.

L.7.2.3.1 Part A: Technical Approach

Part A shall include responses to Section C—C.2, C.4, C.5, C.6, and C.8 through C.13—in a way that clearly demonstrates the Offeror is capable of performing the work. The Offeror shall describe in technical details the firm’s ability and resources. Please note: a statement of compliance without the detailed description of how compliance will be met will be rated technically deficient.

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Part A shall contain the Offeror’s draft Transition Plan that demonstrates the firm’s ability to meet the requirements in C.7 and transition existing services to the new contract.

Part A may include the offeror’s technical specifications, literature, or other documents to explain or clarify offerings. Please do not include superfluous marketing material.

L.7.2.3.2 Part B: Management Approach

Part B shall include responses to Section C, C.14 and C.15, in the manner described below. The

Offeror shall clearly demonstrate, using detailed descriptions, its ability to meet the stated requirements.

(a) Management and Marketing Structure – the Offeror shall describe

(i) how it will effectively manage the contract, including identification of key personnel; and

(ii) how it intends to expand the Government customer base through marketing and promotion of its services, system features, and capabilities.

(b) Compliance with Industry Standards and Government Specifications – the Offeror shall describe its ability to comply with the standards identified in C.15 and those not listed but applicable to the services to be provided.

L.7.2.4 Volume III - Price Proposal

Volume III shall contain the completed Price Schedules A through E. The unit prices for each line item shall reflect the actual prices to be paid by the Government for delivery and maintenance of the services. Volume III shall be organized as follows.

L.7.2.4.1 Part A: Introduction

The introduction shall contain a brief overview of the proposed services and a description of the

Offeror’s pricing methodology. The Offeror shall explain whether tariffed or non-tariffed prices are offered and the associated economic benefits to the Government. If an alternate offer is submitted, the Offeror shall provide a summary of the service differences along with the differences in pricing and the benefits to the Government (i.e., cost savings, technological advances).

L.7.2.4.2 Part B: Price Schedules

This part shall contain the completed Price Schedules A through E. The Offeror shall complete the price schedules in accordance with the following instructions.

(a) The Offeror shall utilize the Excel worksheets for Price Schedules A through E (filename

RFP 9Q0TDBNS200 Price Schedules.xls) that are provided with this RFP.

(b) The Offeror shall review the Government’s estimated quantities in Attachment J.6 for

Price Schedules A through D.

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(c) The Offeror shall review each item description to determine whether the item can be offered and, if offered, provide a unit price for the base and option periods. For all offered items, pricing must be provided for the base and option periods.

(d) The Offeror shall ensure all unit prices do not exceed two decimal places by using the

―round‖ function in Excel.

(e) The Offeror shall insert its offered prices in the appropriate cells in the ―unit price‖ columns. The figures in the ―Amount‖ columns will calculate automatically.

(f) The Offeror shall provide its tariff price or its lowest commercial unit price to its best customers in the ―Tariff or Commercial Price‖ column and provide the tariff reference for tariff prices in the ―Tariff Reference Sheet/Page #‖ column.

(g) The Offeror shall complete Price Schedules A, B, and C as described in (a) through (f) above.

(h) The Offeror shall review each item description in Price Schedule D and insert a unit price to provide and install each line item for the base and option periods. Pricing must be provided for the base and option periods.

(i) The Offeror shall complete Price Schedule E by providing a list of all fees and surcharges that are billable to the Federal Government and will appear on the Government’s invoices. All information must be provided on Schedule E for each fee and surcharge listed. The Offeror shall also provide supporting documentation, such as a copy of each jurisdiction’s regulation describing the fee or surcharge and the applicable rate.

The Offeror is not required to price all items listed in the price schedules, but should offer items that are commercially available regardless of whether the pricing is tariff or non-tariff. For offered items, the Offeror shall indicate a price for the base and both option periods. If the item is not offered, the Offeror shall insert ―NA‖ in the appropriate cells in the unit price columns.

The Offeror may add additional line items by selecting the appropriate price schedule and adding them after the last CLIN. For each additional item, the Offeror shall provide a CLIN, item description, quantity of one (1) in the quantity columns, unit price and amount for the base and option periods.

L.7.2.4.3 Part C: Pricing Information

The Offeror shall provide information to support its offered prices, including prices for additional items. This information shall be in the form of tariff pages to support tariff pricing and commercial price lists to support non-tariff pricing. This pricing information shall be accurate, complete, and current. If tariff pages are provided, the proposed item and applicable charges shall be underlined or highlighted.

The Offeror is advised that any item or service required by the contract for which a price is not specifically identified by the Offeror will be considered to be included in the price of another item or provided at no cost to the Government.

All required services in this solicitation that incur costs must be included in the prices offered or be identified as separate items. Each proposal shall contain sufficient detail to support the prices offered. Unit prices for services having the same item description shall be identical.

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L.8 Subcontracting Requirements

A large business that is awarded a contract that is expected to exceed $550,000 is required to submit a Small Business Subcontracting Plan. In preparing its plan, the Offeror shall refer to

Appendix 519A in the General Services Acquisition Manual (GSAM) for guidance. At a minimum, the Offeror’s Subcontracting Plan shall contain the information in Appendix 519A of the GSAM.

The following are GSA Region 9’s Subcontracting Goals for FY2010. These are minimums that must be incorporated into the Offeror’s plan.

Small Business 41%

HUBZone Small Business 3%

Small Disadvantaged Business 5%

Women-Owned Small Business 5%

Veteran-Owned Small Business 3%

Service-Disabled Veteran-Owned Small Business 3%