RFP 950441-26-R-0005 Rev 2.pdf

REQUEST FOR PROPOSAL (RFP) Rev 2

Dated 13 Feb 2026 RFP No.: 950441-26-R-0005 Title: Office Relocation, Storage, and Related Services – U.S. AbilityOne Commission Agency: Committee for Purchase From People Who Are Blind or Severely Disabled (U.S.

AbilityOne Commission)

NAICS: 484210 Used Household and Office Goods Moving PSC: V003 – Relocation Services (Personnel and Personal Property Acquisition Method: FAR Part 12 commercial services

Set-Aside: 8(a) competition Set-aside (FAR 19.8) Solicitation Type: Set-aside Contract Type: Firm Fixed Price (FFP) with CLIN structure as listed Period of Performance: From date of award through September 30, 2026 Place of Performance: Washington, DC (current and new Commission locations; GSA warehouse)

SECTION A — Solicitation/Contract Form (FAR UCF)

• Point of Contact (POC) for RFP:

o Contracting Officer (CO): Shelly Hammond, Director of Contracting — shammond@abilityone.gov o Contract Specialist: Christa Pritchett – cpritchett@abilityone.gov

• Submission Portal/Method: Email proposals to shammond@abilityone.gov and cpritchett@abilityone.gov.

• Site-Visit: 11 Feb 2026, 10:00am EST, at 355 E Street SW, Washington DC 20024

• Questions due: 12 Feb 2026, 3:00pm EST

• Due Date: 20 Feb 2026, 3:00pm EST

• Anticipated Award Date: 23 Feb 2026

• Kickoff Meeting: 26 February 2026, Time TBD mailto:shammond@abilityone.gov mailto:cpritchett@abilityone.gov

SECTION B — Supplies or Services and Prices/Costs

CLIN Structure (FFP):

• CLIN 0001 — Moving Supplies: Commission o Contractor Discretion o Office supplies boxes and tape shall be provided prior to office relocation

• CLIN 0002 — Move Supplies: OIG o Contractor Discretion o Office Supplies boxes and tape shall be provided prior to office relocation

• CLIN 0003 — Office Furniture and Equipment: Commission o Transportation and set-up to new location o Storage Not to Extend 30 Days from time of award

• CLIN 0004 — Move Services: OIG o Transportation and set-up to new location o Storage Not to extend 30 Sept 2026

• CLIN 0005 — Transfer to GSA Warehouse: Commission o Government will provide packing list

• CLIN 0006 – Transfer to GSA Warehouse: OIG o Government will provide packing list

Pricing Instructions: Offerors shall provide unit prices and extended totals per CLIN.

SECTION C — Description/Specifications/Statement of Work

See Attached Statement of Work

SECTION D — Packaging and Marking

• Protection & Labeling: Offeror shall pad/pack, protect, and label items clearly to designate destination (e.g., “250 E Street – Suite 325” or “GSA Warehouse, Loisdale Rd”). Labels must be durable and legible.

o Commission and GSA storage items shall be placed in separate storage containers to ensure furniture items are not intermingled.

• Sensitive Equipment: Special handling for IT equipment, televisions, framed artwork, and history panels; shock/tilt indicators recommended.

• When transporting furniture and equipment: protection must be provided to walls

SECTION E — Inspection and Acceptance

• Deliverable Acceptance: At point of delivery by COR; the Government (Contracting Officer only) reserves the right to require reperformance for deficiencies at no additional cost.

• Quality Measures: Accuracy, clarity, consistency, 508-compliant formats.

SECTION F — Deliveries or Performance

• Period of Performance: Award through September 30, 2026 (storage services may run concurrent and/or intermittent until site availability).

• Place of Performance: Washington, DC (355 E St. SW; 250 E St. SW), GSA Warehouse (Springfield, VA).

• Scheduling: Offeror shall submit a Move & Storage Master Schedule (Gantt or similar), including milestones for palletization, transport, storage, installation, and electrical work.

SECTION G — Contract Administration Data

• CO & COR: As identified in Section A and SOW. All contractual matters addressed to CO. The CO has the sole authority to make any changes to the scope of this requirement.

• Invoicing & Payment: IPP https://www.ipp.gov/; net 30; FAR 52.232-33 (EFT) and/or 52.232-36

• Post-Award & Progress Meetings: Contractor shall attend post-award and periodic meetings; no additional cost to Government.

• Contractor Identification: Contractor personnel shall identify contractor status in meetings and documents.

• Insurance: Contractor must provide Certificate of Insurance

SECTION H — Special Contract Requirements

• Safeguarding & NDA: Commitment to Protect Non-Public Information; NDAs must be submitted before work begins. Audit/access provisions apply.

• Baseline Security: Physical/logical access to federal information; immediate notification of threats/hazards if discovered.

• 508 Compliance: EIT deliverables must meet applicable standards and be documented.

SECTION J – Attachments

1) Statement of Work Amendment 2 – Dated 13 Feb 2026, 9 pages

2) Questions and Answers – Dated 13 Feb 2026, 6 pages

3) Photos- Dated 13 Feb 2026, 11 pages

SECTION I — Contract Clauses

• Commercial Terms:

o FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

o FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (select applicable paras: e.g., 52.203-6, 52.204-10, 52.204-25, 52.209-6, 52.219-6/14, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, etc.).

• SAM & Representation: FAR 52.204-7, 52.204-13, 52.204-16/-17/-18 (entity identifier), 52.204-24/-25/-26 (covered telecom/video surveillance).

• Labor Standards: FAR 52.222-41 Service Contract Labor Standards (SCLS), 52.222-55/-62 (if applicable); Wage Determination: [Insert WD #, Area DC/VA].

• Security & Privacy: FAR 52.239-1 Privacy or Security Safeguards (if IT involved), agency data clauses; 52.224-1/-2 (Privacy Act, if applicable).

• Stop-Work/Suspension: 52.242-14 Suspension of Work or 52.242-15 Stop-Work Order.

• Site Visit: 52.237-1 Site Visit (Services).

• Section 508: FAR 39.2 references; agency accessibility clauses.

SECTION K — Representations, Certifications, and Other Statements of Offerors

• Offerors shall maintain an active SAM registration and complete FAR 52.212-3 SECTION L — Instructions, Conditions, and Notices to Offerors

L.1 Proposal Format & Submission

• Structure: Volume I – Technical & Management; Volume II – Price; Volume III – Representations & Certifications.

• File Format: MS Word/Excel/PDF; 508-compliant for narrative deliverables.

• Page Limits: No more than 10 pages, including an optional cover page.

• Submission Deadline & Method: 20 Feb 2026, 3:00pm EST to shammond@abilityone.gov and cpritchett@abilityone.gov.

L.2 Technical & Management Volume Address the following, aligned to SOW:

1. Move Plan & Methodology: Packing/protection; palletization; chain of custody;

labeling schema (warehouse vs. 250 E St.); risk mitigation when new site is unavailable;

storage approach (climate, security, inventory, retrieval SLAs).

2. Installation & Electrical Work: Disassembly/reassembly of Herman Miller workstations (16); safe removal/installation of power poles/base feeds; compliance with local codes; post-install testing. Server room cables shall be rolled up and put in ceiling.

3. Special Items Handling: Lounge seating, artwork, file cabinets, TVs, framed pictures, history panels, IT equipment.

4. Schedule: Master schedule from award to Sept 30, 2026, with milestones and holiday considerations under 5 U.S.C. 6103.

5. Quality Assurance Program: Methods, inspections, acceptance criteria (accuracy, clarity, consistency, 508 format), corrective actions.

6. Security & NDA Compliance: Safeguarding non-public information, NDA workflow, facility access for audits/inspections, incident reporting.

7. Staffing & Key Personnel: Labor categories, certifications (e.g., movers/installers), continuity plan for workforce adequacy during normal operations.

8. Section 508 Compliance Approach: For any EIT deliverables (e.g., schedules, reports, inventory dashboards), mapping to 36 CFR 1194 subparts.

9. Insurance: Contractor shall provide Certificate of Insurance

L.4 Price Volume

• Provide CLIN-level pricing and basis of estimate; identify assumptions (e.g., number of trips, storage duration, access scheduling).

L.5 Notices

• Site Visit: The Government will hold a pre-proposal site visit (FAR 52.237-1);

attendance is strongly encouraged. 11 Feb 2026, 10:00am EST, at 355 E Street SW, Washington DC 20024 – Please email cpritchett@abilityone.gov and shammond@abilityone.gov with the names of those planning to attend NLT 0800 11 Feb 2026.

• Questions: Submit by 12 Feb 2026, 3:00pm EST Government will post consolidated answers.

SECTION M — Evaluation Factors for Award (FAR 15.304; if commercial, use 52.212-2)

Basis for Award: Lowest Price Technically Acceptable (LPTA)

M.1 Factors & Subfactors

1. Technical & Management o Move & Storage Methodology (including special items and labeling) o Installation & Electrical Plan (workstations; power poles/base feeds) o Schedule realism through Sept 30, 2026 and holiday/work hour constraints o Quality Assurance; 508 compliance for deliverables o Security/NDA and safeguarding approach o Insurance

2. Price (completeness, reasonableness, balance)

M.2 Evaluation Methodology

• Technical Acceptability: Meets all SOW requirements and quality measures laid out in L2 of this RFP (Does or Does Not Meet)

• Price: Evaluated for reasonableness (see L3 of this RFP) (FAR 15.404-1).