Questions and Answers dated 13 Feb 2026.pdf

RFP 950441-26-R-0005 Questions and Answers

1. Does the Agency have an incumbent for this requirement?

A. No

2. If so, can the Agency please provide the contract number?

A. NA

3. According to the SOW, there are annotated boxes and supplies referenced in the boxes. For example, CLIN 0001 Move Supplies: Commission (80) Legal Boxes, can the Agency provide estimates on the weight of the respective boxes?

A. We currently have 4 large boxes of files and 16 medium size file boxes of files all weighting less than 50lbs each. (the medium file boxes have an NSN:

8115-00-117-8249, style 2, size C)

B. We estimate we will have up to 10 boxes of supplies/office equipment that will need to be packed and moved also weighing less than 50 lbs. (we boxes delivered beforehand so we can pack them)

C. **We have 10 large boxes of binders weighing less than 50lbs each, 3 boxes of legal paper weighing 64lbs each, and 1 box of colored paper weighting 50lbs that will need to be turned into the GSA warehouse

4. Confirming that the Agency does not anticipate unpacking services?

A. We would like unpacking services of all wall hangings removed from 355 E Street and moved to 250 E Street and request they be hung on the walls at the new location (3 TVs, and est about 60 individual items)

5. Does the Agency have an estimate on how long the moving items will be stored? Are there any specific requirements for storage, i.e. AC required, ect.?

A. Per the CLIN description on CLINs 0003 and 0004 (Per Revision 3 of the RFP):

o CLIN 0003 includes Storage for the Commission’s furniture and equipment Not to Extend 30 days from date of award o CLIN 0004 includes Storage of the OIG’s furniture and equipment Not to Extend 30 Sept 2026.

6. Just to be clear, if all the furniture is moved to the GSA warehouse, the contractor doesn’t need to offer any additional storage services elsewhere.

A. Per Scope: “All office furniture and items will be transferred to the new location or sent to GSA warehouse 6808 Loisdale Rd. Springfield VA. Items will be marked to identify warehouse and 250 E. Street locations. The location at 250 E Street is currently not available therefore all office furniture will need to be stored until the office location becomes available”

7. Storage Location If the new facility at 250 E Street SW is not available at the time of move-out from 355 E Street SW, is storage required to be within Washington, DC, or is storage in Virginia acceptable (e.g., Springfield or nearby)?

A. Storage in Washington D.C is not required, storage nearby in Virginia and or Maryland is acceptable

8. Required Move Completion Date

Upon award (anticipated February 23, 2026), is there a required number of days to complete the relocation from 355 E Street SW?

A. 14 March 2026 is the end of our current lease at 355 E Street SW, therefore removal of the furniture, equipment, boxes, etc shall be complete prior to that date.

B. The items being transferred to the GSA Warehouse may be relocated immediately.

C. The Commission’s items being relocated to the 250 E Street SW address will need to be stored until a move-in date comes available. Estimated not to extend 30 days from date of award.

D. The OIG office does not have a new location therefore all office furniture, equipment, etc, will be stored until a location becomes available. Estimated not to extent 30 Sep 2026.

9. Is March 14th the target completion date, or will a specific relocation deadline be provided?

A. Answer same had question 8.

10. Storage Pricing Structure Since the period of performance runs through September 30, 2026 and storage may run until site availability, would you prefer:

- A firm monthly storage rate, or

- A price based on a defined not-to-exceed duration?

A. Per the CLIN description on CLINs 0003 and 0004 (Per Revision 3 of the RFP):

o CLIN 0003 includes Storage for the Commission’s furniture and equipment Not to Extend 30 days from date of award o CLIN 0004 includes Storage of the OIG’s furniture and equipment Not to Extend 30 Sept 2026.

11. Electrical / Power Bases Installation For the power poles and base feeds at the new location: To really answer these questions we may need an electrician to take a look and decide what will be required. But it appears that there may be wiring in the columns/walls from a previous installation of workstation which were later removed.

12. Will the new space be pre-wired?

A. Not sure to what extent the space is prewired for installation of the workstations, but it appears there are several drops that have been capped off.

B. We will have the building manager locate and identify all the drops during the Kick-off meeting.

13. Will we be responsible for full wiring to the breaker panel?

A. Yes

14. Is the breaker panel located within Suite 325, or elsewhere in the building?

A. We will have a definite location identified by time of the Kick-off meeting.

15. Will access be provided for shutoff during installation?

A. The workstations will need to be hooked up to power. The SOW indicates the power poles located at 355 E Street SW must be removed and set up at 250 E Street SW. We will work with the vendor and the building management to ensure all safety measure are followed to apply power to the workstations.

16. Basis for Award

Will this procurement be awarded on Lowest Price Technically Acceptable (LPTA) or Best-Value Tradeoff?

A. LPTA

17. Pricing Structure / CLINs

The solicitation lists separate CLINs for supplies, move services, and warehouse handling. Is pricing required strictly by individual CLIN as listed, or is consolidated pricing (single total) acceptable?

A. We would like it to break down by individual CLIN. Please see section L3 in the RFP for future pricing instructions.

18. Prior Contract Value For planning purposes, are you able to share the value of the last relocation contract for this building?

A. No

19. Who will box the stuff in the cabinets?

A. The agency (Commission or OIG)will box up the items in all of the cabinets if the vendor provides the boxes.

20. Who will do the paperwork to turn in the excess IT equipment and office furniture to the GSA warehouse?

A. The Commission will do the paperwork for the turn in of excess property to the GSA Warehouse

21. Will the vendor need to install protective barriers to the walls and floors from the service elevator to the office suites?

A. Yes, the vendors will need to protect the walls and floors.

22. What are the business hours for this contract?

A. All work must be done Monday through Friday from 9 AM to 5 PM, excluding any federal holidays

23. Do the vendors need to go through security?

A. Yes, but the Commission will assist the vendor with coordination with the building management and security personnel.

24. Will the vendor need to provide storage for the commission and for how long?

A. Yes, The Commission anticipates not to exceed storage for more than 30 day in a climate-controlled facility.

B. Because we are unaware of when the OIG’s new location will become availa-ble we require storage not to exceed 30 Sept 2026 in a climate- controlled facility.

25. Will the OIG property be stored with the Commissions property and for how long?

A. Currently, the OIG will not be collocating with the Commission and at this time do not know where they will relocate to. Because of that, we do not want our property co-mingled with the OIGs, they need to stay separated.

But be prepared to move the Commission property to the new space should it become available sooner.

26. What about personal stuff in the cubicles or office desks/offices, will the vendor have to pack personal items?

A. No, the staff will remove all personal items from their cubicles and desks and they will pack any personal items left behind that needs to be moved to the new space. There will be an assortment of IT equipment left on the desks and in the cubicles that will need to be boxed up and relocated. I.E.

VARIDESKs computer screens, keyboards, a mouse, and a couple printers.

There will be a few items in the offices hanging on the walls that will need to be taken down and relocated to the new office. Those items will be marked with blue tape and items unmarked will need to be removed and turned into the GSA warehouse.

27. Will the vendor have to hang the items a=on the wall at the new space?

A. Yes, all items identified as moving to the new space that are currently hang-ing on the wall will need to be put back up on the wall in the new space but after all the office furniture has been installed.

28. Will all the TV need to be mounted on the wall in the new space?

A. No, only 3 of the 4 will be wall mounted. The large tv will be put on the TV stand.

29. Will the vendor have to unpack all the boxes?

A. No, the vendor will only have to unpack the items they pack. The boxes packed by the Commission only need to be moved to the new location.

30. Will the vendor have to fill in the holes in the walls when they remove a wall hang-ing?

A. No

31. Will the wiring in the power poles and server racks have to be cut and or removed.

A. No, the wires coming down from the ceiling to the cubicles only needs to be rolled up and put up in the ceiling. The wires in the server room will be rolled up and placed on top of the rack that will be left in the server room.

32. Will the vendor need to remove the microphones and cameras in the conference rooms?

A. Yes, all the automation equipment in the conference rooms needs to be re-moved and turned into the GSA warehouse.

33. *** vendor will be required to provide a certificate of insurance with building man-agement at 355 E Street SW and 250 E Street SW

34. Is there a test fit plan created for the Herman Miller workstation layout that will be followed?

A. We do not know currently. We will look to discuss further during kick-off meeting.

35. Will the pictures Don took be posted to Sam.gov?

A. Yes

36. Can you share the price you paid to move into the space 2 years ago?

A. No

37. Can you share a space plan/configuration for the new suite?

A. This will have to be discussed and more defined during kick-off meeting

38. Can you confirm the refrigerator will be disconnected and water turned off before the move?

A. The refrigerator does not have a water connection

39. Are the base feeds at the new suite coming off the wall or a predetermined location in the floor?

A. To really answer these questions, we may need an electrician to take a look and decide what will be required. But it appears that there may be wiring in the columns/walls from a previous installation of workstation which were later removed.

B. Can be discussed more during kick-off meeting

40. Is there power already at these locations to connect the base feeds to?

A. To really answer these questions, we may need an electrician to take a look and decide what will be required. But it appears that there may be wiring in the columns/walls from a previous installation of workstation which were later removed.

B. Can be discussed more during kick-off meeting

41. May relocation activities begin prior to March 6, 2026, or should offerors assume that all work must be executed on or after that date?

A. Relocation activities can commence shortly after the contract is awarded but with close coordination with the Commission

42. When would the boxes be allowed to be dropped off if rewarded this Opportunity?

A. Boxes can be dropped off the day after the contract is awarded except on weekends or federal holidays.